[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 10 06

[Linus Kebos]

Yokwe/Hello Jonah,

Thanks and looking forward to meet you again in the zoom conference.

On Tue, Oct 6, 2020 at 5:10 PM Jonah Sullivan <jonahsullivan79 at gmail.com>
wrote:

> The notes from today's Hub Managers meeting can be found in this folder
> <https://drive.google.com/drive/folders/1s-NBnEBa2YEvk4p_E4Ac-QdkeyD6X_0L?usp=sharing>
> and below.
>
> I CC'd everyone because we have some new hubs and new hub managers, so you
> probably got two of these emails. Please ensure you're signed up to the
> email list <https://lists.osgeo.org/mailman/listinfo/foss4g-oceania> for
> future communications.
>
> Send an email to the email list or myself to get access to ti.to or to
> get a website going for your hub.
>
> FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 10 06
> Attendees
>
>    -
>
>    Dawn Hendrick (Hobart)
>    -
>
>    Gerard Stewart (Canberra)
>    -
>
>    Jonah Sullivan (Canberra)
>    -
>
>    Alex Leith (Hobart)
>    -
>
>    Gary Searle (Cairns)
>    -
>
>    John Bryant (Perth)
>    -
>
>    Rafael Molina (Launceston)
>    -
>
>    Alan Cheung (Auckland)
>    -
>
>    Robert (Kiribati)
>    -
>
>    Hans Wurzel (Cairns)
>    -
>
>    Julie Callebaut (Apia)
>    -
>
>    Desiree (Cairns)
>    -
>
>    Edoardo Neerhut (Melbourne)
>    -
>
>    Henry Walshaw (Melbourne)
>    -
>
>    Greg Lauer (Brisbane/Auckland)
>    -
>
>    Linus (Marshall Islands)
>
> Apologies
>
>    -
>
> Outstanding actions:
>
>    -
>
>    ACTION: Greg to resolve Australian GST question about donations
>    -
>
>       Alex and Greg: we do need to charge GST in Australia for Australian
>       Hubs. We can’t accept donations (i.e., tax deductible). We can invoice or
>       sell tickets.
>       -
>
>    ACTION: LOC to reconfigure the prospectus for the hubs to use (shall
>    be available next week)
>    -
>
>    ACTION: LOC to send out a call for presentations (3 responses so far)
>    -
>
>       Nominate which hub you’d like to attend or present to
>       -
>
>          Could also become a part of an online resource
>          -
>
>       How long
>       -
>
>       Title
>       -
>
>       Live / recorded / in-person
>       -
>
>    ACTION: Hamish to provide quick tutorial for hub websites
>    -
>
>    ACTION: LOC to improve description of conference on the website
>    -
>
>    ACTION: LOC to set up a print-on-demand system for Conference Swag
>    -
>
>    ACTION: LOC to remove “online” from conference logo (github issue 57
>    <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020/issues/57>)
>    -
>
>    ACTION: LOC to send link to logo assets folder
>
> Agenda
>
>    -
>
>    Sponsorship
>    -
>
>       Budget
>       -
>
>       Prospectus
>       -
>
>          Old Sponsorship Prospectus
>          <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
>          -
>
>          Perth prospectus
>          <https://drive.google.com/file/d/1I4hBEBEUms_PrOB4zCbVre4f2Zasg5X3/view?usp=sharing>
>          - feel free to borrow from this
>          -
>
>    Logistics
>    -
>
>       Event Funding
>       -
>
>          Known expenses can be disbursed by OSGeo Oceania before payment
>          -
>
>             Then reconciled after the event
>             -
>
>          Tickets (via Tito) will go to OSGeo Oceania and then disbursed
>          after the event
>          -
>
>          Tax
>          -
>
>             NZ tax not required (under the threshold)
>             -
>
>             AU GST must be collected
>             -
>
>       Call for presentations
>       -
>
>          Centralised?
>          -
>
>          Information required?
>          -
>
>       Conference Website
>       -
>
>          https://foss4g-oceania.org/
>          -
>
>          Hub website:
>          -
>
>             Perth website as a template
>             -
>                -
>
>             External services (meetup, eventbrite, etc)
>             -
>
>             Pull request manager?
>             -
>          -
>
>       Ticketing:
>       -
>
>          Tito must be used for non-free events - email the distribution
>          list to request a Tito event and access
>          -
>
>          Demonstration by Hamish
>          -
>
>          Ti.to allows for donations instead of charging for tickets, but
>          these will still attract tax for Australian locations.
>          -
>
>          Please ensure for Australian locations you create a TAX called
>          GST at 10%. This should be added to all tickets as ‘inclusive’
>          -
>
>          -
>
>          Super brief documentation:
>          https://docs.google.com/document/d/14QDF-TUagUj4cOPYXarr64TvrTU4vCp7EZ_hA9k8RcI/edit#
>
>          -
>
>       Timing
>       -
>
>          Meeting planner
>          <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
>          -
>
>          2 hours where we can have common content that is live and
>          interactive. It will be late afternoon in Apia (3-5pm) and in the morning
>          in Perth (9-11am).
>          -
>
>       Communications
>       -
>
>          https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>          -
>
>    Perth hub Google Drive docs
>    <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
>    (feel free to pilfer!)
>    -
>
>    Questions from hubs:
>    -
>
>       confirm video stream time - 9-11 Perth or 3-5 Apia? they're
>       different times
>       <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
>       :)
>
>
>
>    -
>
>    Do any of the other hubs have a privacy policy for data collection?
>
>
>
>    -
>
>
>
>
> --
Linus Kebos
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