[Belgium] Invitation to the OSGeo.be ASBL Annual General Assembly

[Oliver May]

Hi Moritz,

thanks for your feedback!

2016-03-16 14:37 GMT+01:00 Moritz Lennert <mlennert at club.worldonline.be>:

> Dear all,
>
> A few reactions:
>
> - I've already signalled this privately to some, but here's the
>   official reaction: sending an invitation to a general assembly
>   only 6 working days before is against the statutes (and against any
>   common sense if you really want to have people present).
>

This is correct, the invitation was planned to be sent out last Friday at
the latest.
For having more people present, there is an ongoing discussion to hold the
general assembly during our yearly FOSS4G event, but we are divided, do you
have any thoughts on this? It might help us with the final decision.


>
> - As far as I know their has to be the point of "vote de la décharge
>   des administrateurs" (don't know how to translate this) on the agenda
>   of the general assembly.
>

This is correct, we discussed it on the board meeting, but I forgot to put
it in the agenda (probably because I don't know the right term). Does
anybody know the correct term in English?


>
> - With all the sympathy I have for the Arrosoir and its owner, I think
>   that in the future general assemblies should be held in a place that
>   is much easier (faster) to reach for everyone, including those that
>   come from outside of Brussels.
>

We will keep this in mind for next GA.


>
> I will not be able to attend this general assembly. We did not include
> practicalities about "procurations" in our statutes. What do I need to
> do to have someone represent me. Is an email to the president/secretary
> enough ? Do I need to give a paper to the person ?
>

For me it is sufficient that you let it know to the secretary and president
by mail, we will discuss and add the procedure under the various agenda
point.


>
> Moritz
>
> Le Wed, 16 Mar 2016 13:57:46 +0100,
> Tommy Oozeer <tommyoozeer at skynet.be> a écrit :
>
> > *Dear OSGeo.be Member, *
> >
> >
> >
> > *You are invited to join us for our 2016 Annual General Assembly of
> > members convened as follows : *
> >
> >
> >
> > *March 24th 2016 at 19:00*
> >
> > *L'arrosoir * <http://www.arrosoirauderghem.be/>
> >
> >
> > *Boulevard du Souverain, 256 1160 Auderghem*
> > <
> http://maps.google.com/maps?z=16&q=boulevard+du+souverain,+256+1160+auderghem
> >
> >
> >
> >
> > *Please find the proposed agenda below.*
> >
> >
> >
> > *All voting and non-voting members are welcome.  Please let us know
> > via mail if you will be attending the meeting. Please note that if
> > you want to become a voting member, you need to send us your written
> > request stating the support of at least two effective members.*
> >
> >
> >
> > *In case you are not able to attend, please remember that every
> > member can authorize in writing another member to represent him/her
> > at the General Assembly.*
> >
> >
> >
> > *Tommy Oozeer*
> >
> > *OSGeo.be ASBL Secretary*
> >
> > *March 16th, 2016 (*We apologize for the delay in providing this
> > invitation).
> >
> >
> >
> > *Agenda*
> >
> > 1.     *Report about the activities of the last year *
> >
> > 1.     *Founding of OSGeo belgium *
> >
> > 2.     *FOSS4G 2015 event *
> >
> > 3.     *Presence at 2 events *
> >
> > 2.     *Financial report 2015 *
> >
> > 3.     *Budget 2016*
> >
> > *4.*       *Change the date of the general assembly to be together
> > with the FOSS4G conference (Q3/Q4)*
> >
> > 5.     *Composition of the board *
> >
> > 1.     *New members *
> >
> > 2.     *Resignations *
> >
> > *6.*       *Composition of the voting members *
> >
> > 1.     *New members *
> >
> > 2.     *Resignations *
> >
> > *7.*       *Preview of the next year *
> >
> > 1.     *Events *
> >
> > 1.     *Foss4g belgium 2016 september 22 *
> >
> > 2.     *Strategy *
> >
> > 1.     *What is the role of **osgeo.be* <http://osgeo.be/>* in the
> > state of the map / OSM *
> >
> > 2.     *OSGeo.be presentations during sotm *
> >
> > 3.     *OSM presentation at FOSS4G.be *
> >
> > *8.*       *Vote for the Belgian OSGeo logo*
> >
> > *9.*       *Various *
> >
> > *10.*   *Closing of the general assembly *
> >
> >
> >
> > *After talks / open discussion / beer*
> >
> > ·         *OSM *
> >
> > ·         *OKFN*
>
> _______________________________________________
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> Belgium at lists.osgeo.org
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>



-- 
Oliver May

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