[Board] F2F meeting plan

Michael P. Gerlek mpg at flaxen.com
Wed Dec 14 11:48:01 PST 2011

I'll ping Cedarbrook today to see what kind of prices (and availability) they have.  [When I did an event at the Hilton recently, Cedarbrook was cheaper and actually had better facilities too, but they couldn't accommodate my dates.]

Travel should be "best reasonable economy fare", where "reasonable" is defined as ~1 connection and don't need to do killer red-eye/overnight flights (but our Europeans might not have a choice).  Seattle Airport ("SeaTac") is a big airport, so there should be lots of options.  (I almost always fly Alaska Airlines, as they have a hub here.)


> -----Original Message-----
> From: board-bounces at lists.osgeo.org [mailto:board-bounces at lists.osgeo.org] On Behalf Of Daniel Morissette
> Sent: Wednesday, December 14, 2011 11:36 AM
> To: board at lists.osgeo.org
> Subject: Re: [Board] F2F meeting plan
> As treasurer I was going to suggest that we look for the best
> quality/price possible, and then found out that the Cedarbrook Hotel is
> ranked #2 of 126 hotels in the area on Trip Advisor, with a better price
> range than other hotels in the top 20:
> http://www.tripadvisor.com/Hotel_Review-g60878-d1199588-Reviews-Cedarbrook_Lodge-Seattle_Washington.html
> I usually go for cheaper but since this one gets great ranking I won't
> object. A positive atmosphere can only result in a more productive meeting.
> That being said, I believe you expect OSGeo to cover some of the travel
> expenses? Which ones? We need to set some limits, we can't have some
> people fly first class while others go through 3 or 4 connections to
> save money for the foundation.
> Daniel
> On 11-12-14 2:03 PM, Michael P. Gerlek wrote:
> > 7/9ths of you have indicated you would be able to attend a board meeting in Seattle at the beginning of February.
> >
> > **Mark/Tim, can you do this?**
> >
> >> From people's emails, it sounds like the meeting times that work would be all day Saturday (Feb 4th) and at least the morning part
> of Sunday (Feb 5th).  (Sunday night the codesprinters start arriving and the sprint itself starts Monday morning.)
> >
> > For venues, I have four suggestions:
> >
> > 	(A) somewhere right near the airport
> > 		(A1) Cedarbrook Lodge (http://www.cedarbrooklodge.com/) -- highly recommended from folks I know who've used
> them
> > 		(A2) Hilton Hotel -- I've used them recently for a meeting and it's perfectly fine (but admittedly pretty bland corporate
> hotel fashion)
> >
> > 	(B) somewhere here on Bainbridge Island (requires cab to ferry, then ferry to island)
> > 		(B1) IslandWood -- very cool place to be at and convenient for the sprinters
> > 		(B2) somewhere else here on the island -- I'm sure I could find somewhere interesting
> >
> > I'm very risk-averse with travel and accommodations; I'm always willing to pay more for the assurance of knowing the wifi, rooms,
> etc, are all going to be good quality and just not having to worry about anything.  But this isn't really my money, so if you wanted me to
> find a cheap alternative somewhere I probably could.
> >
> > While (B1) or (B2) would be best for me, I think (A1) or (A2) make the most sense given that some of you aren't attending the sprint
> and won't want the additional hassle of having to travel some distance/time away from the airport.  [and I could give a ride to
> IslandWood for the sprinters after the meeting]
> >
> > Comments?
> >
> > -mpg
> >
> >
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> --
> Daniel Morissette
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