[Board] F2F meeting plan

[Daniel Morissette]

On 11-12-16 5:11 AM, Jo Cook wrote:
>
> Happy to go with whatever the majority want for the hotel- I'll be
> flying in to SeaTac so somewhere close to there would be nice.
> Unfortunately I'll have to ask OSGeo to cover my expenses, but if we are
> 100% certain of those dates now I can book my flight and get it as cheap
> as possible. There are no real benefits for me going for indirect
> flights from the UK- the cost is marginally cheaper but the flight takes
> considerably longer (16 hrs rather than 9) and I'd need to take more
> time off work.
>

I agree on deciding and booking as early as possible to get the cheapest 
possible flights. But we should probably wait for a formal board motion 
to make everything official before booking anything.

(BTW, you're lucky to have direct flights from UK. In my case, I'm 
closer in theory but in practice whether I leave from Quebec City or 
directly from the local airport at home, it's 2 connections (3 flight 
segments) and the price is the same or higher than yours.)

> Are we expected to cover our own hotel costs?
>

It's the first time we setup a F2F like this, but I believe MPG's idea 
was that hotel would be covered.

We'll probably need a motion of the board that will make this clear as well.

-- 
Daniel Morissette
http://www.mapgears.com/
Provider of Professional MapServer Support since 2000