[Board] Motion: (Strike 2) Authorizing FOSS4G NA 2013 Agreement

Anne Ghisla a.ghisla at gmail.com
Wed Aug 22 03:17:18 PDT 2012

Hello all,

+1, sharing Cameron's considerations.

The detailed agreement enables us to estimate the workload required
from the Board for the present event, thus allowing it to take
informed decisions on supporting other events close in time.
I also encourage other OSGeo event organisers to provide such



On Tue, 21 Aug 2012 14:26:25 -0400
Daniel Morissette <dmorissette at mapgears.com> wrote:

> I have collected all the information relating to this motion in a
> single wiki page at:
> http://wiki.osgeo.org/wiki/FOSS4G_NA_2013_OSGeo_Agreements
> Now here goes the motion again, hopefully we got everything covered
> this time:
> *** Motion ***
> The board hereby commits to support the FOSS4G-NA 2013 event
> according to the terms defined in the agreement between OSGeo and the
> Twin Cities Local chapter (online at [1] and also quoted below), with
> a board representative to be appointed at the September board meeting
> at the latest, and in the meantime authorizes Daniel Morissette as
> Treasurer to sign the draft services agreement with SharedGeo [2] and
> authorizes the operation of the FOSS4G NA 2013 conference under the
> budget [3].
> [1] OSGeo/Twin Cities Local Chapter Agreement:
> http://wiki.osgeo.org/wiki/FOSS4G_NA_2013_OSGeo_Agreements#Agreement_between_OSGeo_and_Twin_Cities_Local_Chapter
> [2] OSGeo/SharedGeo Agreement:
> http://lists.osgeo.org/pipermail/conference_dev/attachments/20120820/110f4c7b/attachment-0001.doc
> [3] Budget:
> http://lists.osgeo.org/pipermail/conference_dev/attachments/20120820/110f4c7b/attachment-0001.pdf
> And I start with my +1  -- Daniel
> ------- Agreement between OSGeo and Twin Cities Local
> Chapter ---------
> With reference to Board Resolution accepting the Services Agreement
> between OSGeo and SharedGeo, the OSGeo Board establishes a
> relationship with the OSGeo Twin Cities Local Chapter to create the
> Local Organizing Committee for the planning and running of the Free
> and Open Source Software for Geospatial North America Conference
> (FOSS4G NA) 2013 Conference to be held in Minneapolis, MN May 22-24
> 2013.
> As part of this relationship, the Twin Cities Local Chapter agrees to:
>     1. Establish a Local Organizing Committee (LOC). This committee
> shall fulfill all roles within the Services Agreement assigned to "The
>     Committee". Specifically this encompasses all activities in the
> Services Agreement Section II.A other than "filing of any required
> post event Federal and State income tax returns".
>     2. Establish a Conference Chair.
>     3. Establish a Program Committee that responds to the Chair and
> the LOC and tries to represent the broader North American OSGeo
> interests. 4. Establish an Executive Committee made up of the
> Conference Chair, the Conference Venue Chair, a representative from
> SharedGeo, and a representative from the OSGeo Board of Directors. No
> expenditures outside
>     of the budget or changes to the budget are to be made without full
>     consensus by this Executive Committee
>     5. Communicate all major developments with regards to the
> conference with the OSGeo Conference Committee and OSGeo Board of
> Directors.
> The OSGeo Board agrees to:
>     1. Provide an OSGeo representative to sit on the Local Organizing
>     Committee
>     2. Provide oversight over the budget through filling a seat on the
>     Conference Executive Committee
>     3. Earmark a minimum of 50% of net conference profits for future
> FOSS4G North America events (excluding the main FOSS4G international
> event). 4. File any required post event Federal and State income tax
> returns. _______________________________________________
> Board mailing list
> Board at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/board

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