[Board] Next meeting: 15th August, 3 UTC

[Darrell Fuhriman]

> In the meantime, if someone wants to document a couple of scenarios I can run them by our attorney to get his input/comments, but I am not going to come up with those scenarios myself.

I think Steve Swazee outlined the scenarios in his e-mail pretty well, though it may be worth perusing the rest of the thread for clarity.

To my mind the vastly preferred option is to keep everything under the umbrella of OSGeo. The real deciding factor would be how quickly a non-profit entity could be setup, whether a new c3, or OSGeo becoming a c6. If the timeline for that is on the order of a couple of months, then I would think that keeping it all under OSGeo is exactly the right thing.

So that would be my #1 question to the attorney: how long 'til non-profit status is attained. I would think he/she could answer that one easily.

If it looks like it could be a while[1], then I would suggest partnering with another organization to handle the Fiscal Sponsorship. I don't know what that would require from a legal perspective, so that's question #2 to ask the attorney.  Once the arrangement is made, then the seed money would be transferred to that organization and they would handle the contracts, pay the PCO, etc.

Once the conference is done and tax-exempt status is achieved by OSGeo, then the profits would be transferred back to OSGeo from the partnering organization. I think the partnering organization would deserve some amount of donation from OSGeo for their work, presumably pre-determined as part of the sponsorship arrangement.

> My understanding of the process is that the LOC comes up with a budget for board approval, and then OSGeo would provide seed money to the LOC to help kick start things based on this budget (in the order of up to 20-40k$). Then a rep of the board is assinged on the LOC and keeps an eye on things and reports to the board for the rest of the conference planning. With respect to signatures, I would think that using a PCO or separate org to manage the money should take care of that, once OSGeo has signed a contract with that PCO or other entity.

Sounds good. We did draw up a fairly detailed budget as part of the bid process. I presume that will be sufficient?

Darrell

[1] Where "a while" is defined as "after sponsorship money starts coming in, potentially triggering tax liability".
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