[Board] OSGeo stall at FOSS4G

Tue Aug 27 06:17:55 PDT 2013

I really think that just putting this requirement in the cookbook is
pushing this down the road. Local Organizing Committees have enough on
their plates with these events. I really think that the expectation of the
LOCs for these events is that the LOC will provide space and support -- the
same as for any other sponsors. If running an OSGeo booth is left to any
LOC it is not going to be nearly the quality as everyone involved is going
to be torn in many other directions with other responsibilities. I think
that it is good to expect that an LOC provides a good choice space for
OSGeo, but the rest of the OSGeo community really needs to step up if these
booths are going to be worthwhile at all.

-bit

On Tue, Aug 27, 2013 at 5:29 AM, Jo Cook <jocook at astuntechnology.com> wrote:

> Hi All,
>
> The UK chapter has a (UK-specific) pop-up banner that could be used, but
> not a lot of marketing materials- we've never had enough money to hold a
> lot of these in reserve. For what it's worth, I raised the question of the
> OSGeo booth on the board list several months ago, with little response- so
> most of the available volunteers that the UK chapter would have called on
> have been co-opted to help with other aspects of the event, and if you want
> the OSGeo stand properly staffed, you're going to need to organise this via
> the discuss list- we'll do what we can to help but we're all a bit
> stretched, as you can imagine!
>
> We can arrange printing of materials and have those delivered directly to
> the conference venue, so if you give us an idea of what you'd like *asap*
> then we can get it organised- bearing in mind that the costs will have to
> come out of what profits we would have paid back to OSGeo. It's probably
> best if you send us specific links to the svn to the files you'd like
> printed out to avoid any confusion. Furthermore, if there's a generic OSGeo
> banner held somewhere in the EU that could be couriered to the venue, let
> us know, and we'll give you a delivery address.
>
> As an aside for future events, I think there needs to be some guidelines
> for the LOC as to the staffing and provisioning of the OSGeo booth, to
> avoid these last minute panics- so that's one for the cookbook :-)
>
> Jo
>
>
> On Mon, Aug 26, 2013 at 12:48 PM, Ian Edwards <iedwards.pub at gmail.com>wrote:
>
>> Hi Cameron, with all the conference arrangements in full swing it would
>> be good to give Jo space to focus on the rest of the event if possible.
>> I'll track down what we can provide, but I know that we do not have a booth
>> that can be assembled.  I'll get back to you with a summary of what we have
>> and what the options are going forward.
>>
>>
>> On Mon, Aug 26, 2013 at 11:45 AM, Cameron Shorter <
>> cameron.shorter at gmail.com> wrote:
>>
>>>  Typical contents of an OSGeo booth are listed at:
>>> http://wiki.osgeo.org/wiki/Exhibition_Pack#Exhibition_Pack
>>>
>>> It is likely that the English OSGeo Chapter has many of these items,
>>> such as a pop-up banner which can be provided locally.
>>>
>>> Jo, do you know what local exhibition material is available?
>>>
>>>
>>> On 26/08/13 19:27, Ian Edwards wrote:
>>>
>>> Hi Jeff
>>>
>>>  The main issue that was raised on last week's call is that we're not
>>> able to provide booths - only floor spaces. Our ability to help arrange
>>> specific details (e.g. additional equipment hire) is getting a bit
>>> stretched in these last few weeks.
>>>
>>>  Will you need additional equipment, or will the OSGeo stall all be
>>> shipped as pop-up banners that take care of themselves?
>>>
>>>  Many thanks
>>>
>>>  Ian
>>>
>>>
>>>
>>> On Sun, Aug 25, 2013 at 10:30 PM, Jeff McKenna <
>>> jmckenna at gatewaygeomatics.com> wrote:
>>>
>>>> Hi Ian,
>>>>
>>>> I have been working with the organizers to get a booth.  We are
>>>> confirmed for a Gold-level sized booth.  I also submitted location
>>>> choices for the booth.
>>>>
>>>> I am tasked with organizing the booth. I will tomorrow put together a
>>>> wiki and distribute it to Discuss, and will also contact the marketing
>>>> committee for help for materials.
>>>>
>>>> What do you mean by concrete plan?
>>>>
>>>> -jeff
>>>>
>>>>
>>>>
>>>> On 2013-08-25 1:26 PM, Edwards, Ian wrote:
>>>> > Hi All,
>>>> >
>>>> > We haven't yet received a concrete plan for an OSGeo stall at FOSS4G
>>>> next month.
>>>> >
>>>> > The UK team will be too stretched to spend time on the stall.  If
>>>> anyone is interested in organising the stall itself, and coordinating
>>>> availability (particular of board, charter members, advocates and project
>>>> members) then please get in touch and let us know.
>>>> >
>>>> > Many thanks
>>>> >
>>>> > Ian
>>>> > FOSS4G 2013 team
>>>> > http://2013.foss4g.org
>>>> > _______________________________________________
>>>>  > Board mailing list
>>>> > Board at lists.osgeo.org
>>>> > http://lists.osgeo.org/mailman/listinfo/board
>>>> >
>>>>
>>>>
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>>>
>>>
>>>
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>>>
>>>
>>
>
>
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> ***Jo Cook*
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