[Board] New board, new roles

Jachym Cepicky jachym.cepicky at gmail.com
Mon Sep 9 00:49:36 PDT 2013


looking one more time at the Secretary's duties, looks feasible. Only
doubt I would have (thinking about taking over the secretary job) would
be the franchise tax and filing annual report job and British Columbia
extra-provincial society annual report. I'm usually at bleeding edge of
my administration skills, doing something like this in nature-born
language. Wondering, how difficult this is in U.S.A?


Dne 7.9.2013 19:40, Michael Gerlek napsal(a):
> As Arnulf noted, I'll transfer over secretarial duties when you've got a
> replacement lined up. There is some housekeeping I need to do before
> turning things over:
> - contributor agreements
>   . maintaining folder full of contributor agreements: I will tidy these
> up and make sure they are all current on our DropBox folder
>   . someone needs to hold on to the paper copies: I'm happy to keep them
> here at my house until some other arrangement makes sense
>   . update web page of contrib agreements: hasn't been done in ages, I'll
> do that too
> - memberships
>   . I have a spreadsheet of all members, last known contact info,
> last-voted dates, etc: I will update that again now that election is over
>   . I will present board with list of people known to be "inactive", for
> contacting and/or removal form our lists
> I'll get all of the above wrapped up this week.
> -mpg
> -----Original Message-----
> From: Arnulf Christl <arnulf.christl at metaspatial.net>
> Organization: metaspatial
> Date: Saturday, September 7, 2013 11:38 AM
> To: OSGeo Board <board at lists.osgeo.org>
> Subject: [Board] New board, new roles
> Dear board,
> we updated the main website:
> http://www.osgeo.org/content/foundation/board_and_officers.html
> and the Wiki:
> http://wiki.osgeo.org/wiki/Board_of_Directors
> and added the elections results:
> http://wiki.osgeo.org/wiki/Board_Election_2013_Results
> I hope that this covers all places where we list the board members. If
> not please let me know or fix yourself. If you fix yourself it would
> be appreciated if you would also add the link to this list (for future
> CROs):
> http://wiki.osgeo.org/wiki/Membership_Process#Voting
> Please note that you should probably nominate a new Secretary asap.
> Michael kindly confirmed that he will follow up tagging Charter
> Members as inactive if they failed to vote in two consecutive
> elections and update the list with addresses. Next year will be the
> first where the "inactive status" regulation finally comes into action.
> For next year we highly recommend to switch to electronic elections.
> The manual effort is way too high with more than 180 members. In total
> the elections took a good 60h of work split between three people,
> around 200 individual mails and more than 100 Wiki and web site edits.
> That is a kilobyte more than just for fun. Greg Buehler manages the
> electronic votes for OGC (and they have loads of them all the time)
> and he kindly offered to share his experience. Who would be the
> counterpart on our side? I'd be happy to report from the last two
> elections but will not be able to implement anything.
> After FOSS4G we will start the Big Cleanup of governance docs, bylaws,
> rules, regulations, policies and procedures. Ugh. Why did I just say this?
> Have fun,
> Arnulf
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Jachym Cepicky
jachym.cepicky at gmail.com
PGP: http://les-ejk.cz/pgp/JachymCepicky.pgp

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