[Board] New board, new roles

Michael P. Gerlek mpg at flaxen.com
Mon Sep 9 04:36:37 PDT 2013

(This has always been done by the Treasurer, not the Secretary, as far as I know.)


On Sep 9, 2013, at 1:49 AM, Jachym Cepicky <jachym.cepicky at gmail.com> wrote:

> Hi,
> looking one more time at the Secretary's duties, looks feasible. Only
> doubt I would have (thinking about taking over the secretary job) would
> be the franchise tax and filing annual report job and British Columbia
> extra-provincial society annual report. I'm usually at bleeding edge of
> my administration skills, doing something like this in nature-born
> language. Wondering, how difficult this is in U.S.A?
> Jachym
> Dne 7.9.2013 19:40, Michael Gerlek napsal(a):
>> As Arnulf noted, I'll transfer over secretarial duties when you've got a
>> replacement lined up. There is some housekeeping I need to do before
>> turning things over:
>> - contributor agreements
>>  . maintaining folder full of contributor agreements: I will tidy these
>> up and make sure they are all current on our DropBox folder
>>  . someone needs to hold on to the paper copies: I'm happy to keep them
>> here at my house until some other arrangement makes sense
>>  . update web page of contrib agreements: hasn't been done in ages, I'll
>> do that too
>> - memberships
>>  . I have a spreadsheet of all members, last known contact info,
>> last-voted dates, etc: I will update that again now that election is over
>>  . I will present board with list of people known to be "inactive", for
>> contacting and/or removal form our lists
>> I'll get all of the above wrapped up this week.
>> -mpg
>> -----Original Message-----
>> From: Arnulf Christl <arnulf.christl at metaspatial.net>
>> Organization: metaspatial
>> Date: Saturday, September 7, 2013 11:38 AM
>> To: OSGeo Board <board at lists.osgeo.org>
>> Subject: [Board] New board, new roles
>> Dear board,
>> we updated the main website:
>> http://www.osgeo.org/content/foundation/board_and_officers.html
>> and the Wiki:
>> http://wiki.osgeo.org/wiki/Board_of_Directors
>> and added the elections results:
>> http://wiki.osgeo.org/wiki/Board_Election_2013_Results
>> I hope that this covers all places where we list the board members. If
>> not please let me know or fix yourself. If you fix yourself it would
>> be appreciated if you would also add the link to this list (for future
>> CROs):
>> http://wiki.osgeo.org/wiki/Membership_Process#Voting
>> Please note that you should probably nominate a new Secretary asap.
>> Michael kindly confirmed that he will follow up tagging Charter
>> Members as inactive if they failed to vote in two consecutive
>> elections and update the list with addresses. Next year will be the
>> first where the "inactive status" regulation finally comes into action.
>> For next year we highly recommend to switch to electronic elections.
>> The manual effort is way too high with more than 180 members. In total
>> the elections took a good 60h of work split between three people,
>> around 200 individual mails and more than 100 Wiki and web site edits.
>> That is a kilobyte more than just for fun. Greg Buehler manages the
>> electronic votes for OGC (and they have loads of them all the time)
>> and he kindly offered to share his experience. Who would be the
>> counterpart on our side? I'd be happy to report from the last two
>> elections but will not be able to implement anything.
>> After FOSS4G we will start the Big Cleanup of governance docs, bylaws,
>> rules, regulations, policies and procedures. Ugh. Why did I just say this?
>> Have fun,
>> Arnulf
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> -- 
> Jachym Cepicky
> jachym.cepicky at gmail.com
> http://les-ejk.cz
> PGP: http://les-ejk.cz/pgp/JachymCepicky.pgp

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