[Board] Proposal: OSGeo cover board member dinner expenses

Bart van den Eijnden bartvde at osgis.nl
Wed Sep 11 23:54:07 PDT 2013


Hey Cameron,

my votes inline.

Best regards,
Bart

-- 
Bart van den Eijnden
OSGIS - http://osgis.nl

On Sep 12, 2013, at 1:04 AM, Cameron Shorter <cameron.shorter at gmail.com> wrote:

> I unfortunately won't be at FOSS4G, however I think that OSGeo should cover expenses of board members doing board business. Dinner expenses should be covered.
> 
> As such,
> I propose:
> 1. That current board member' and ex-board member dinner expenses are covered up to the cost of a 3 course meal and soft drinks. Alcoholic drinks to be covered by board members.
> +1 Cameron

+0 Bart

> 
> 2. Non board members are welcome to join the meeting, but will need to cover their own expenses.
> +1 Cameron
> 

+1 Bart

> On 11/09/2013 11:18 PM, Jeff McKenna wrote:
>> I hope all Board (and interested community) members can give their
>> advice here on this Board mailing list today.
>> 
>> 13 OGC Board members, it is quite an opportunity.  So far I have the
>> following confirmed from OSGeo for this dinner:
>> 
>> - Frank
>> - Jachym
>> - Anne
>> - Ian
>> - Suchith
>> - myself
>> 
>> Note that we must each select our meal choices to Jeremy by Friday.
>> 
>> So maybe my original estimation of 8 from OSGeo is good for the reservation.
>> 
>> Should we just pay our own ways?
>> 
>> Looking for advice here.  (note that this meetup has bounced around on
>> people's plates and finally fallen on my lap, with many sending direct
>> messages to me, so please speak publicly, as I am getting swamped)
>> 
>> -jeff
>> 
>> 
>> 
>> On 2013-09-10 2:41 PM, Jeff McKenna wrote:
>>> Forwarding to OSGeo Board.  Board: we'll need to decide asap whether to
>>> move forward, motion to approve use of funds, or not.
>>> 
>>> -jeff
>>> 
>>> 
>>> 
>>> 
>>> -------- Original Message --------
>>> Subject: Plans for OGC/OSGeo Board meetup
>>> Date: Tue, 10 Sep 2013 14:26:18 +0100
>>> From: Jeremy Morley <Jeremy.Morley at nottingham.ac.uk>
>>> To: Debbie Greenslit <dgreenslit at opengeospatial.org>, Suchith Anand
>>> <Suchith.Anand at nottingham.ac.uk>, Jeff McKenna
>>> <jmckenna at gatewaygeomatics.com>, Ian Edwards
>>> <ian.edwards at metoffice.gov.uk>, Mark Iliffe <psxmi at nottingham.ac.uk>
>>> CC: Denise McKenzie <dmckenzie at opengeospatial.org>, Steven Feldman
>>> <steven at knowwhereconsulting.co.uk>, "Mark E. Reichardt"
>>> <mreichardt at opengeospatial.org>
>>> 
>>> 
>>> Dear all, (would Jeff mind please forwarding to the OSGeo Board list),
>>> 
>>> We're just over a week away from the joint OSGeo/OGC dinner. At present
>>> the reservation is for 25 people - I understand that includes 13 from OGC
>>> the last I heard.
>>> 
>>> The restaurant have asked that diners please choose their courses in
>>> advance, to be returned to them on Friday. I've attached the menu to this
>>> email.  Mark Iliffe (copied) will keep track and pass the list on to the
>>> restaurant - please simply reply to him with your choices.
>>> 
>>> At the moment I've not specifically ordered drinks (water, wine, etc.)
>>> given the mix of who's paying for what, but can do if asked.
>>> 
>>> 
>>> Based on the list we can also resize the reservation.
>>> 
>>> 
>>> Thanks for your help.
>>> Jeremy
>>> 
>>> -- ------------------------------------------------------------ --
>>> Jeremy Morley
>>> Geospatial Science Theme Leader, Nottingham Geospatial Institute,
>>> Triumph Road, University of Nottingham. NG7 2TU, United Kingdom.
>>> Web:   http://www.nottingham.ac.uk/ngi     Twitter: jeremy_morley
>>> Tel.:  +44/0 115 84 68411
>>> Email: jeremy.morley at nottingham.ac.uk
>>> 
>>> 
>>> 
>>> 
>>> 
>>> On 10/09/2013 14:06, "Jeff McKenna" <jmckenna at gatewaygeomatics.com> wrote:
>>> 
>>>> Hi Ian,
>>>> 
>>>> You are encouraged to join, thanks, it will be great to have you there.
>>>> I can even see you leading some of this discussion, as I can tell that
>>>> you have passion for the OGC relationship. Please come along.
>>>> 
>>>> Also Arnulf, can you make it to this on Wednesday night?
>>>> 
>>>> -jeff
>>>> 
>>>> 
>>>> 
>>>> On 2013-09-10 9:58 AM, Ian Edwards wrote:
>>>>> Hi Jeff,
>>>>> 
>>>>> Assuming I can solicit an invitation... I would like to join you at the
>>>>> joint OSGeo/OGC dinner (paying my own way of course).
>>>>> 
>>>>> The conference falls at an ideal time to reflect on OGC's Ideas4OGC
>>>>> process[1], and I have a strong feeling that there are opportunities to
>>>>> build on our 2008 MoU to the benefit of both communities.
>>>>> 
>>>>> We have a place holder for a BoF session early on Friday 20th to get
>>>>> more open discussion and feedback[2], but one of the outcomes from
>>>>> Wednesday evening may be that we would like to make use of other
>>>>> opportunities during the FOSS4G week.
>>>>> 
>>>>> Many thanks,
>>>>> 
>>>>> Ian
>>>>> 
>>>>> Ian Edwards,
>>>>> OSGeo UK
>>>>> 
>>>>> [1] http://external.opengeospatial.org/twiki_public/Ideas4OGC/LeaderShip
>>>>> [2]
>>>>> http://wiki.osgeo.org/wiki/FOSS4G_2013_BirdsOfAFeather#OGC.2FOSGeo_meet_u
>>>>> p
>>>>> 
>>>>> 
>>>>> 
>>>>> On Wed, Sep 4, 2013 at 2:49 PM, Jeff McKenna
>>>>> <jmckenna at gatewaygeomatics.com <mailto:jmckenna at gatewaygeomatics.com>>
>>>>> wrote:
>>>>> 
>>>>>     Hi Jeremy, Board,
>>>>> 
>>>>>     Oh ok, I didn't know that you are not on the Board list.
>>>>> 
>>>>>     I myself don't have a ticket for the ice breaker, so I am confirmed.
>>>>>     Including Daniel and Frank (emailed me directly), we'll likely have
>>>>>     between 4 and 8 OSGeo Board members there.  I also want to include
>>>>>     Arnulf, who has been a constant driving force between uniting
>>>>> OGC-OSGeo.
>>>>>     (Jachym, I'm not forgetting your potential inclusion either)
>>>>> 
>>>>>     I would say to reserve a table for 20 (12 OGC Board members, plus
>>>>>     roughly 8 OSGeo reps).
>>>>> 
>>>>>     I would then estimate a cost of roughly 35pounds each (inc a drink,
>>>>> and
>>>>>     tip), which would mean approx 1100 USD (or 550 USD each for OSGeo
>>>>> and
>>>>>     the OGC).
>>>>> 
>>>>>     If the Board is interested, I would make a motion to approve the
>>>>> use of
>>>>>     $550 maximum for an OGC-OSGeo meetup.
>>>>> 
>>>>>     General reaction by the Board?
>>>>> 
>>>>>     As Daniel pointed out, there is already an OGC-OSGeo meetup planned
>>>>> for
>>>>>     Friday morning (I was already confirmed for attending that):
>>>>>     http://wiki.osgeo.org/wiki/FOSS4G_2013_BirdsOfAFeather#OGC.2FOSGeo_meet_u
>>>>> p
>>>>>      It could be that the OSGeo Board decides as a group to attend
>>>>> that, and
>>>>>     not set aside funding for a separate meetup.
>>>>> 
>>>>>     Speak up as Jeremy needs our thoughts now.
>>>>> 
>>>>>     -jeff
>>>>> 
>>>>> 
>>>>> 
>>>>>     On 2013-09-03 8:21 PM, Jeremy Morley wrote:
>>>>>     >
>>>>>     > Jeff,
>>>>>     >
>>>>>     > Note that I'm not on the board mailing list so it may be only you
>>>>>     who saw
>>>>>     > the original email - it may be useful to be able to post to the
>>>>>     list for
>>>>>     > this conversation, otherwise please relay my messages.
>>>>>     >
>>>>>     >
>>>>>     > Anyway, yes, the current plan is that there's this relatively
>>>>> formal
>>>>>     > get-together with the OGC board (12 of them, I think) at 7pm on
>>>>> the
>>>>>     > Wednesday (18th) as a dinner in the hotel restaurant. The cost is
>>>>>     £24/head
>>>>>     > for the three course meal, drinks additional, but including VAT
>>>>>     (our sales
>>>>>     > tax).
>>>>>     >
>>>>>     > There is the FOSS4G ice breaker at the same time - I don't know
>>>>>     (meaning I
>>>>>     > don't know, rather than "I don't think it is") if this is the sort
>>>>>     of the
>>>>>     > thing the OGC Board would want to attend. The OGC guys aren't
>>>>>     registered
>>>>>     > at the conference generally (their meeting is separate on the
>>>>>     Thursday)
>>>>>     > and so they'd have to buy ice breaker tickets (as would you guys).
>>>>>     There
>>>>>     > was also some suggestion of a half-way house of a drinks reception
>>>>>     for the
>>>>>     > two (or three including AGI) groups.
>>>>>     >
>>>>>     > In the end I'm pretty neutral about this. It seems to me that for
>>>>>     a formal
>>>>>     > "meeting of minds" such as this it does really need to be done in
>>>>>     a more
>>>>>     > private space than the ice breaker to allow discussion to properly
>>>>>     happen.
>>>>>     > The aim isn't just to party together is it? This seems to be the
>>>>>     sort of
>>>>>     > thing that board members of organisations are there for, for
>>>>>     diplomatic
>>>>>     > talks with other organisations. It may therefore be something that
>>>>>     one or
>>>>>     > both organisations or else their representative members have to
>>>>>     stump up
>>>>>     > for - we may be able to find a cheaper menu if that's the problem.
>>>>>     >
>>>>>     > Still, that's just my view.  The bottom line is that the EMCC
>>>>> event
>>>>>     > manager and I are running through all the bookings to confirm
>>>>>     orders on
>>>>>     > Monday morning (British Summer Time) and I'll need to know by then
>>>>>     what
>>>>>     > the confirmed plan is. At present I will stick with the meal plan
>>>>>     unless
>>>>>     > told explicitly not to go ahead. I also need to have a reasonably
>>>>> good
>>>>>     > handle on the numbers attending too, please.
>>>>>     >
>>>>>     >
>>>>>     > With regards, thanks, and some trepidation at the nearness of it
>>>>> all,
>>>>>     > Jeremy
>>>>>     >
>>>>>     >
>>> 
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>> 
> 
> 
> -- 
> Cameron Shorter,
> Software and Data Solutions Manager
> LISAsoft
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
> 
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