[Board] Heads-up: plans for OGC/OSGeo Board meetup

[Jeff McKenna]

Board, a summary of the OGC/OSGeo Board dinner plans as I see it (CC-ing
Jeremy for update):

- timing: Wed 18th @7pm, Bramleys restaurant, in the Orchard Hotel
(conference hotel)

- menu selection: please make sure you either email Jeremy, or enter
your meal selections in the Google spreadsheet directly:
https://docs.google.com/spreadsheet/ccc?key=0AkFSFuEnODEzdERpRndKc2d2Nmp2OVhtbUdwNEI1Ymc#gid=0

- I think 13 OGC Board members will be attending

I think menu selections have been submitted for Ian, Bart, Peter,
Suchith, Jorge, Frank, Daniel, Arnulf, MikeS, Jachym, me.

-jeff



On 2013-09-04 10:49 AM, Jeff McKenna wrote:
> Hi Jeremy, Board,
> 
> Oh ok, I didn't know that you are not on the Board list.
> 
> I myself don't have a ticket for the ice breaker, so I am confirmed.
> Including Daniel and Frank (emailed me directly), we'll likely have
> between 4 and 8 OSGeo Board members there.  I also want to include
> Arnulf, who has been a constant driving force between uniting OGC-OSGeo.
> (Jachym, I'm not forgetting your potential inclusion either)
> 
> I would say to reserve a table for 20 (12 OGC Board members, plus
> roughly 8 OSGeo reps).
> 
> I would then estimate a cost of roughly 35pounds each (inc a drink, and
> tip), which would mean approx 1100 USD (or 550 USD each for OSGeo and
> the OGC).
> 
> If the Board is interested, I would make a motion to approve the use of
> $550 maximum for an OGC-OSGeo meetup.
> 
> General reaction by the Board?
> 
> As Daniel pointed out, there is already an OGC-OSGeo meetup planned for
> Friday morning (I was already confirmed for attending that):
> http://wiki.osgeo.org/wiki/FOSS4G_2013_BirdsOfAFeather#OGC.2FOSGeo_meet_up
>  It could be that the OSGeo Board decides as a group to attend that, and
> not set aside funding for a separate meetup.
> 
> Speak up as Jeremy needs our thoughts now.
> 
> -jeff
> 
> 
> 
> On 2013-09-03 8:21 PM, Jeremy Morley wrote:
>>
>> Jeff,
>>
>> Note that I'm not on the board mailing list so it may be only you who saw
>> the original email - it may be useful to be able to post to the list for
>> this conversation, otherwise please relay my messages.
>>
>>
>> Anyway, yes, the current plan is that there's this relatively formal
>> get-together with the OGC board (12 of them, I think) at 7pm on the
>> Wednesday (18th) as a dinner in the hotel restaurant. The cost is £24/head
>> for the three course meal, drinks additional, but including VAT (our sales
>> tax).
>>
>> There is the FOSS4G ice breaker at the same time - I don't know (meaning I
>> don't know, rather than "I don't think it is") if this is the sort of the
>> thing the OGC Board would want to attend. The OGC guys aren't registered
>> at the conference generally (their meeting is separate on the Thursday)
>> and so they'd have to buy ice breaker tickets (as would you guys). There
>> was also some suggestion of a half-way house of a drinks reception for the
>> two (or three including AGI) groups.
>>
>> In the end I'm pretty neutral about this. It seems to me that for a formal
>> "meeting of minds" such as this it does really need to be done in a more
>> private space than the ice breaker to allow discussion to properly happen.
>> The aim isn't just to party together is it? This seems to be the sort of
>> thing that board members of organisations are there for, for diplomatic
>> talks with other organisations. It may therefore be something that one or
>> both organisations or else their representative members have to stump up
>> for - we may be able to find a cheaper menu if that's the problem.
>>
>> Still, that's just my view.  The bottom line is that the EMCC event
>> manager and I are running through all the bookings to confirm orders on
>> Monday morning (British Summer Time) and I'll need to know by then what
>> the confirmed plan is. At present I will stick with the meal plan unless
>> told explicitly not to go ahead. I also need to have a reasonably good
>> handle on the numbers attending too, please.
>>
>>
>> With regards, thanks, and some trepidation at the nearness of it all,
>> Jeremy
>>