[Board] Heads-up: plans for OGC/OSGeo Board meetup

[Anne Ghisla]

On Wed, 04 Sep 2013 10:49:32 -0300
Jeff McKenna <jmckenna at gatewaygeomatics.com> wrote:

> Hi Jeremy, Board,

Hello all,

> Oh ok, I didn't know that you are not on the Board list.
> 
> I myself don't have a ticket for the ice breaker, so I am confirmed.

Same for me, I have not booked for the Icebreaker so far.

> Including Daniel and Frank (emailed me directly), we'll likely have
> between 4 and 8 OSGeo Board members there.  I also want to include
> Arnulf, who has been a constant driving force between uniting
> OGC-OSGeo. (Jachym, I'm not forgetting your potential inclusion
> either)
> 
> I would say to reserve a table for 20 (12 OGC Board members, plus
> roughly 8 OSGeo reps).
> 
> I would then estimate a cost of roughly 35pounds each (inc a drink,
> and tip), which would mean approx 1100 USD (or 550 USD each for OSGeo
> and the OGC).
> 
> If the Board is interested, I would make a motion to approve the use
> of $550 maximum for an OGC-OSGeo meetup.
>
> General reaction by the Board?

I am in favour, with the note that participants can still decide to pay
for themselves.
 
> As Daniel pointed out, there is already an OGC-OSGeo meetup planned
> for Friday morning (I was already confirmed for attending that):
> http://wiki.osgeo.org/wiki/FOSS4G_2013_BirdsOfAFeather#OGC.2FOSGeo_meet_up
>  It could be that the OSGeo Board decides as a group to attend that,
> and not set aside funding for a separate meetup.
> 
> Speak up as Jeremy needs our thoughts now.

I'll be available in both timeslots, so let's hear more opinions.

> -jeff

Best,
Anne

> On 2013-09-03 8:21 PM, Jeremy Morley wrote:
> > 
> > Jeff,
> > 
> > Note that I'm not on the board mailing list so it may be only you
> > who saw the original email - it may be useful to be able to post to
> > the list for this conversation, otherwise please relay my messages.
> > 
> > 
> > Anyway, yes, the current plan is that there's this relatively formal
> > get-together with the OGC board (12 of them, I think) at 7pm on the
> > Wednesday (18th) as a dinner in the hotel restaurant. The cost is
> > £24/head for the three course meal, drinks additional, but
> > including VAT (our sales tax).
> > 
> > There is the FOSS4G ice breaker at the same time - I don't know
> > (meaning I don't know, rather than "I don't think it is") if this
> > is the sort of the thing the OGC Board would want to attend. The
> > OGC guys aren't registered at the conference generally (their
> > meeting is separate on the Thursday) and so they'd have to buy ice
> > breaker tickets (as would you guys). There was also some suggestion
> > of a half-way house of a drinks reception for the two (or three
> > including AGI) groups.
> > 
> > In the end I'm pretty neutral about this. It seems to me that for a
> > formal "meeting of minds" such as this it does really need to be
> > done in a more private space than the ice breaker to allow
> > discussion to properly happen. The aim isn't just to party together
> > is it? This seems to be the sort of thing that board members of
> > organisations are there for, for diplomatic talks with other
> > organisations. It may therefore be something that one or both
> > organisations or else their representative members have to stump up
> > for - we may be able to find a cheaper menu if that's the problem.
> > 
> > Still, that's just my view.  The bottom line is that the EMCC event
> > manager and I are running through all the bookings to confirm
> > orders on Monday morning (British Summer Time) and I'll need to
> > know by then what the confirmed plan is. At present I will stick
> > with the meal plan unless told explicitly not to go ahead. I also
> > need to have a reasonably good handle on the numbers attending too,
> > please.
> > 
> > 
> > With regards, thanks, and some trepidation at the nearness of it
> > all, Jeremy
> > 
> >
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