[Board] OSGeo Code Sprint 2014 Vienna - Application for funding by OSGeo
Cameron Shorter
cameron.shorter at gmail.com
Fri Feb 21 04:31:50 PST 2014
Stephan,
Translating your words into a motion:
Motion:
OSGeo board to approve 7k€ of OSGeo funds toward the Vienna 2014 Code
Sprint.
+1 Cameron
On 20/02/14 09:55, Stephan Meißl wrote:
> Hi Cameron,
>
> sorry, you're absolutely right, I haven't provided the requested amount very explicitly.
>
> Our planned budget is around 20k€ whereof 9k€ are already covered by sponsors. We're further expecting to be able to raise another 4k€ of sponsors money which leaves a gap of 7k€ we're asking for from OSGeo.
>
> Of course, a backup for the 4k€ in case we don't raise it would be very welcome. On the other side in case we're lucky and raise a lot more money we of course would provide the surplus to OSGeo.
>
> Also note that the planning numbers are rather high to be on the save side and thus lesser OSGeo funding might be actually needed.
>
> I hope this clarifies our application.
>
> Thanks,
> Stephan
>
> On Feb 19, 2014 8:22 PM, Cameron Shorter <cameron.shorter at gmail.com> wrote:
>> On reading Stephen's request, I realise that our code sprint guidelines
>> need tweaking, in that Stephen has not specifically identified how much
>> money he is requesting of OSGeo, which I believe is required if we are
>> to vote on the proposal as a board.
>>
>> Stephen, could you please extend this proposal to include
>> "I request that OSGeo contribute $XXX toward the Vienna 2014 code sprint."
>> It is possible that you might also request non-financial things from the
>> OSGeo-Board too, although I'm not sure that they might be at the moment.
>>
>> On 19/02/14 01:44, Stephan Meißl wrote:
>>> Hi board,
>>>
>>> please find below or online [0] our application for funding by OSGeo for
>>> the OSGeo Code Sprint 2014 Vienna. Many thanks for your kind
>>> consideration. Don't hesitate to contact me in case of any questions.
>>>
>>> cu
>>> Stephan
>>>
>>> ########################################################################
>>> OSGeo Code Sprint 2014 Vienna
>>> Application for funding by OSGeo
>>>
>>> Basic Information
>>> - Audience: how many people are expected?
>>> - Currently 65 participants have registered (see [1])
>>> - Region: is the sprint localized to a specific region?
>>> - No, this is the annual C Tribe Sprint for 2014.
>>> - Projects: is the sprint to work on just one specific project, or is
>>> it for multiple projects?
>>> - The sprint is for multiple projects particularly MapServer, QGis,
>>> GRASS, GDAL, PostGIS, PDAL, etc.
>>> - Length: how many days will the sprint cover?
>>> - Full week i.e. 5 working days
>>> - Venue: where will the sprint be held? will food be provided? will
>>> overnight lodging be provided?
>>> - The venue is sponsored by the City of Vienna. Food will be provided
>>> as the sponsoring allows with the aim that participants have no
>>> expenses for the whole week except travel and lodging, i.e. all
>>> meals and activities are covered by the budget. Currently 9k€ of
>>> sponsoring have already been raised which should already suffice
>>> for breaks, snacks, lunches, and at least one dinner (see planning
>>> and accounting spreadsheet [2]).
>>> It is currently not planned to provide support for travel or
>>> overnight lodging.
>>>
>>> Expected budget
>>> - Where is the prospective budget published? Provide a link to a
>>> publicly accessible resource (e.g. wiki). The prospective budget
>>> shall list the levels/amounts of forecasted sponsorship, and show
>>> that OSGeo is providing matching funds (see Sponsorship Criteria
>>> below).
>>> - [2]
>>>
>>> The budget shall contain the following information:
>>> - what is the expected registration fee, if any, for each attendee?
>>> - No registration fee
>>> - what is the expected amount of third-party sponsorships?
>>> - We're planning for 13k€ whereof 9k€ are already pledged whereof
>>> 6,5k€ are already received
>>> - what in-kind donations are expected (such as donated use of a
>>> conference room)?
>>> - The venue is sponsored by the City of Vienna and I can use work
>>> time at EOX for organization
>>> - what is the desired amount of OSGeo sponsorship?
>>> - In order to have all dinners sponsored around 7k€ are needed, given
>>> that the planned 4k€ additional sponsoring can be raised. If no
>>> additional sponsors can be found around 11k€ would be needed.
>>> - what is the expected cost per attendee, for travel, lodging, and food?
>>> - Travel and lodging costs are covered by the participants themselves
>>> or their respective project e.g. QGis.
>>> Costs for lunches will be covered, planned with 75€ per attendee.
>>> At least one or two dinners will be covered for sure given the
>>> current amount of sponsoring, planned with 40€ per dinner per
>>> attendee. To provide dinners all days for 65 attendees we are
>>> planning with 10-13k€.
>>> Additionally we plan an ice breaker (20€ per attendee) and a guided
>>> citytour (159€ total).
>>> Note that the planning numbers are rather high to be on the save
>>> side and thus lesser OSGeo funding might be actually needed.
>>> Additionally we are still expecting sponsors to respond.
>>> - what is the expected cost for the venue (such as conference room,
>>> wifi support, snacks, etc)?
>>> - There will be only costs for snacks and probably coffee, planned
>>> with 25€ per attendee.
>>> In case we want to stay longer than 7:45 in the evening we have to
>>> pay the porter (41.66€/hour).
>>>
>>> Profit / Loss / Risk
>>> - What is the expected profit of the event, if any? where will any
>>> surplus money go?
>>> - Given the currently pledged sponsoring no profit is planned.
>>> Instead it is planned to continuously evaluate the current expenses
>>> in order to provide as much as possible. Any surplus will be
>>> transferred to OSGeo and probably available for next year's C Tribe
>>> sprint.
>>> - Under what circumstances might the event incur a loss? how will this
>>> risk be mitigated?
>>> - The accounting will be regularly updated, compared to the planning,
>>> and a decision to invite for dinners will be based on the remaining
>>> money. Thus we really don't expect any loss.
>>> ########################################################################
>>>
>>> [0]
>>> https://docs.google.com/document/d/1q97009c6geb1HHl5DjpdqHb15JjOcN78sEuukJKD05I/pub
>>> [1] http://wiki.osgeo.org/wiki/Vienna_Code_Sprint_2014#Participants
>>> [2]
>>> https://docs.google.com/spreadsheet/pub?key=0AvA-LTbghEuHdC1oX3BpYW9RUU5neTU4ZkZOeEpwcFE
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/board
>>
>> --
>> Cameron Shorter,
>> Software and Data Solutions Manager
>> LISAsoft
>> Suite 112, Jones Bay Wharf,
>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>
>> P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
>>
--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
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