[Board] OSGeo Code Sprint 2014 Vienna - Application for funding by OSGeo
Anne Ghisla
a.ghisla at gmail.com
Sun Feb 23 03:05:47 PST 2014
On Fri, 21 Feb 2014 23:31:50 +1100
Cameron Shorter <cameron.shorter at gmail.com> wrote:
> Stephan,
> Translating your words into a motion:
>
> Motion:
> OSGeo board to approve 7k€ of OSGeo funds toward the Vienna 2014 Code
> Sprint.
>
> +1 Cameron
+1 Anne
> On 20/02/14 09:55, Stephan Meißl wrote:
> > Hi Cameron,
> >
> > sorry, you're absolutely right, I haven't provided the requested
> > amount very explicitly.
> >
> > Our planned budget is around 20k€ whereof 9k€ are already covered
> > by sponsors. We're further expecting to be able to raise another
> > 4k€ of sponsors money which leaves a gap of 7k€ we're asking for
> > from OSGeo.
> >
> > Of course, a backup for the 4k€ in case we don't raise it would be
> > very welcome. On the other side in case we're lucky and raise a lot
> > more money we of course would provide the surplus to OSGeo.
> >
> > Also note that the planning numbers are rather high to be on the
> > save side and thus lesser OSGeo funding might be actually needed.
> >
> > I hope this clarifies our application.
> >
> > Thanks,
> > Stephan
> >
> > On Feb 19, 2014 8:22 PM, Cameron Shorter
> > <cameron.shorter at gmail.com> wrote:
> >> On reading Stephen's request, I realise that our code sprint
> >> guidelines need tweaking, in that Stephen has not specifically
> >> identified how much money he is requesting of OSGeo, which I
> >> believe is required if we are to vote on the proposal as a board.
> >>
> >> Stephen, could you please extend this proposal to include
> >> "I request that OSGeo contribute $XXX toward the Vienna 2014 code
> >> sprint." It is possible that you might also request non-financial
> >> things from the OSGeo-Board too, although I'm not sure that they
> >> might be at the moment.
> >>
> >> On 19/02/14 01:44, Stephan Meißl wrote:
> >>> Hi board,
> >>>
> >>> please find below or online [0] our application for funding by
> >>> OSGeo for the OSGeo Code Sprint 2014 Vienna. Many thanks for your
> >>> kind consideration. Don't hesitate to contact me in case of any
> >>> questions.
> >>>
> >>> cu
> >>> Stephan
> >>>
> >>> ########################################################################
> >>> OSGeo Code Sprint 2014 Vienna
> >>> Application for funding by OSGeo
> >>>
> >>> Basic Information
> >>> - Audience: how many people are expected?
> >>> - Currently 65 participants have registered (see [1])
> >>> - Region: is the sprint localized to a specific region?
> >>> - No, this is the annual C Tribe Sprint for 2014.
> >>> - Projects: is the sprint to work on just one specific project,
> >>> or is it for multiple projects?
> >>> - The sprint is for multiple projects particularly
> >>> MapServer, QGis, GRASS, GDAL, PostGIS, PDAL, etc.
> >>> - Length: how many days will the sprint cover?
> >>> - Full week i.e. 5 working days
> >>> - Venue: where will the sprint be held? will food be provided?
> >>> will overnight lodging be provided?
> >>> - The venue is sponsored by the City of Vienna. Food will be
> >>> provided as the sponsoring allows with the aim that participants
> >>> have no expenses for the whole week except travel and lodging,
> >>> i.e. all meals and activities are covered by the budget.
> >>> Currently 9k€ of sponsoring have already been raised which should
> >>> already suffice for breaks, snacks, lunches, and at least one
> >>> dinner (see planning and accounting spreadsheet [2]).
> >>> It is currently not planned to provide support for travel
> >>> or overnight lodging.
> >>>
> >>> Expected budget
> >>> - Where is the prospective budget published? Provide a link to a
> >>> publicly accessible resource (e.g. wiki). The prospective
> >>> budget shall list the levels/amounts of forecasted sponsorship,
> >>> and show that OSGeo is providing matching funds (see Sponsorship
> >>> Criteria below).
> >>> - [2]
> >>>
> >>> The budget shall contain the following information:
> >>> - what is the expected registration fee, if any, for each
> >>> attendee?
> >>> - No registration fee
> >>> - what is the expected amount of third-party sponsorships?
> >>> - We're planning for 13k€ whereof 9k€ are already pledged
> >>> whereof 6,5k€ are already received
> >>> - what in-kind donations are expected (such as donated use of a
> >>> conference room)?
> >>> - The venue is sponsored by the City of Vienna and I can use
> >>> work time at EOX for organization
> >>> - what is the desired amount of OSGeo sponsorship?
> >>> - In order to have all dinners sponsored around 7k€ are
> >>> needed, given that the planned 4k€ additional sponsoring can be
> >>> raised. If no additional sponsors can be found around 11k€ would
> >>> be needed.
> >>> - what is the expected cost per attendee, for travel, lodging,
> >>> and food?
> >>> - Travel and lodging costs are covered by the participants
> >>> themselves or their respective project e.g. QGis.
> >>> Costs for lunches will be covered, planned with 75€ per
> >>> attendee. At least one or two dinners will be covered for sure
> >>> given the current amount of sponsoring, planned with 40€ per
> >>> dinner per attendee. To provide dinners all days for 65 attendees
> >>> we are planning with 10-13k€.
> >>> Additionally we plan an ice breaker (20€ per attendee) and
> >>> a guided citytour (159€ total).
> >>> Note that the planning numbers are rather high to be on
> >>> the save side and thus lesser OSGeo funding might be actually
> >>> needed. Additionally we are still expecting sponsors to respond.
> >>> - what is the expected cost for the venue (such as conference
> >>> room, wifi support, snacks, etc)?
> >>> - There will be only costs for snacks and probably coffee,
> >>> planned with 25€ per attendee.
> >>> In case we want to stay longer than 7:45 in the evening we
> >>> have to pay the porter (41.66€/hour).
> >>>
> >>> Profit / Loss / Risk
> >>> - What is the expected profit of the event, if any? where will any
> >>> surplus money go?
> >>> - Given the currently pledged sponsoring no profit is
> >>> planned. Instead it is planned to continuously evaluate the
> >>> current expenses in order to provide as much as possible. Any
> >>> surplus will be transferred to OSGeo and probably available for
> >>> next year's C Tribe sprint.
> >>> - Under what circumstances might the event incur a loss? how will
> >>> this risk be mitigated?
> >>> - The accounting will be regularly updated, compared to the
> >>> planning, and a decision to invite for dinners will be based on
> >>> the remaining money. Thus we really don't expect any loss.
> >>> ########################################################################
> >>>
> >>> [0]
> >>> https://docs.google.com/document/d/1q97009c6geb1HHl5DjpdqHb15JjOcN78sEuukJKD05I/pub
> >>> [1]
> >>> http://wiki.osgeo.org/wiki/Vienna_Code_Sprint_2014#Participants
> >>> [2]
> >>> https://docs.google.com/spreadsheet/pub?key=0AvA-LTbghEuHdC1oX3BpYW9RUU5neTU4ZkZOeEpwcFE
> >>> _______________________________________________ Board mailing list
> >>> Board at lists.osgeo.org
> >>> http://lists.osgeo.org/mailman/listinfo/board
> >>
> >> --
> >> Cameron Shorter,
> >> Software and Data Solutions Manager
> >> LISAsoft
> >> Suite 112, Jones Bay Wharf,
> >> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
> >>
> >> P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
> >>
>
>
--
http://wiki.osgeo.org/wiki/User:Aghisla
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