[Board] OSGeo Code Sprint 2014 Vienna - Application for funding by OSGeo
Jachym Cepicky
jachym.cepicky at gmail.com
Mon Feb 24 00:03:40 PST 2014
+1
J
On Fri, Feb 21, 2014 at 11:31:50PM +1100, Cameron Shorter wrote:
> Stephan,
> Translating your words into a motion:
>
> Motion:
> OSGeo board to approve 7k€ of OSGeo funds toward the Vienna 2014
> Code Sprint.
>
> +1 Cameron
>
>
> On 20/02/14 09:55, Stephan Meißl wrote:
> >Hi Cameron,
> >
> >sorry, you're absolutely right, I haven't provided the requested amount very explicitly.
> >
> >Our planned budget is around 20k€ whereof 9k€ are already covered by sponsors. We're further expecting to be able to raise another 4k€ of sponsors money which leaves a gap of 7k€ we're asking for from OSGeo.
> >
> >Of course, a backup for the 4k€ in case we don't raise it would be very welcome. On the other side in case we're lucky and raise a lot more money we of course would provide the surplus to OSGeo.
> >
> >Also note that the planning numbers are rather high to be on the save side and thus lesser OSGeo funding might be actually needed.
> >
> >I hope this clarifies our application.
> >
> >Thanks,
> >Stephan
> >
> >On Feb 19, 2014 8:22 PM, Cameron Shorter <cameron.shorter at gmail.com> wrote:
> >>On reading Stephen's request, I realise that our code sprint guidelines
> >>need tweaking, in that Stephen has not specifically identified how much
> >>money he is requesting of OSGeo, which I believe is required if we are
> >>to vote on the proposal as a board.
> >>
> >>Stephen, could you please extend this proposal to include
> >>"I request that OSGeo contribute $XXX toward the Vienna 2014 code sprint."
> >>It is possible that you might also request non-financial things from the
> >>OSGeo-Board too, although I'm not sure that they might be at the moment.
> >>
> >>On 19/02/14 01:44, Stephan Meißl wrote:
> >>>Hi board,
> >>>
> >>>please find below or online [0] our application for funding by OSGeo for
> >>>the OSGeo Code Sprint 2014 Vienna. Many thanks for your kind
> >>>consideration. Don't hesitate to contact me in case of any questions.
> >>>
> >>>cu
> >>>Stephan
> >>>
> >>>########################################################################
> >>>OSGeo Code Sprint 2014 Vienna
> >>>Application for funding by OSGeo
> >>>
> >>>Basic Information
> >>>- Audience: how many people are expected?
> >>> - Currently 65 participants have registered (see [1])
> >>>- Region: is the sprint localized to a specific region?
> >>> - No, this is the annual C Tribe Sprint for 2014.
> >>>- Projects: is the sprint to work on just one specific project, or is
> >>> it for multiple projects?
> >>> - The sprint is for multiple projects particularly MapServer, QGis,
> >>> GRASS, GDAL, PostGIS, PDAL, etc.
> >>>- Length: how many days will the sprint cover?
> >>> - Full week i.e. 5 working days
> >>>- Venue: where will the sprint be held? will food be provided? will
> >>> overnight lodging be provided?
> >>> - The venue is sponsored by the City of Vienna. Food will be provided
> >>> as the sponsoring allows with the aim that participants have no
> >>> expenses for the whole week except travel and lodging, i.e. all
> >>> meals and activities are covered by the budget. Currently 9k€ of
> >>> sponsoring have already been raised which should already suffice
> >>> for breaks, snacks, lunches, and at least one dinner (see planning
> >>> and accounting spreadsheet [2]).
> >>> It is currently not planned to provide support for travel or
> >>> overnight lodging.
> >>>
> >>>Expected budget
> >>>- Where is the prospective budget published? Provide a link to a
> >>> publicly accessible resource (e.g. wiki). The prospective budget
> >>> shall list the levels/amounts of forecasted sponsorship, and show
> >>> that OSGeo is providing matching funds (see Sponsorship Criteria
> >>> below).
> >>> - [2]
> >>>
> >>>The budget shall contain the following information:
> >>>- what is the expected registration fee, if any, for each attendee?
> >>> - No registration fee
> >>>- what is the expected amount of third-party sponsorships?
> >>> - We're planning for 13k€ whereof 9k€ are already pledged whereof
> >>> 6,5k€ are already received
> >>>- what in-kind donations are expected (such as donated use of a
> >>> conference room)?
> >>> - The venue is sponsored by the City of Vienna and I can use work
> >>> time at EOX for organization
> >>>- what is the desired amount of OSGeo sponsorship?
> >>> - In order to have all dinners sponsored around 7k€ are needed, given
> >>> that the planned 4k€ additional sponsoring can be raised. If no
> >>> additional sponsors can be found around 11k€ would be needed.
> >>>- what is the expected cost per attendee, for travel, lodging, and food?
> >>> - Travel and lodging costs are covered by the participants themselves
> >>> or their respective project e.g. QGis.
> >>> Costs for lunches will be covered, planned with 75€ per attendee.
> >>> At least one or two dinners will be covered for sure given the
> >>> current amount of sponsoring, planned with 40€ per dinner per
> >>> attendee. To provide dinners all days for 65 attendees we are
> >>> planning with 10-13k€.
> >>> Additionally we plan an ice breaker (20€ per attendee) and a guided
> >>> citytour (159€ total).
> >>> Note that the planning numbers are rather high to be on the save
> >>> side and thus lesser OSGeo funding might be actually needed.
> >>> Additionally we are still expecting sponsors to respond.
> >>>- what is the expected cost for the venue (such as conference room,
> >>> wifi support, snacks, etc)?
> >>> - There will be only costs for snacks and probably coffee, planned
> >>> with 25€ per attendee.
> >>> In case we want to stay longer than 7:45 in the evening we have to
> >>> pay the porter (41.66€/hour).
> >>>
> >>>Profit / Loss / Risk
> >>>- What is the expected profit of the event, if any? where will any
> >>> surplus money go?
> >>> - Given the currently pledged sponsoring no profit is planned.
> >>> Instead it is planned to continuously evaluate the current expenses
> >>> in order to provide as much as possible. Any surplus will be
> >>> transferred to OSGeo and probably available for next year's C Tribe
> >>> sprint.
> >>>- Under what circumstances might the event incur a loss? how will this
> >>> risk be mitigated?
> >>> - The accounting will be regularly updated, compared to the planning,
> >>> and a decision to invite for dinners will be based on the remaining
> >>> money. Thus we really don't expect any loss.
> >>>########################################################################
> >>>
> >>>[0]
> >>>https://docs.google.com/document/d/1q97009c6geb1HHl5DjpdqHb15JjOcN78sEuukJKD05I/pub
> >>>[1] http://wiki.osgeo.org/wiki/Vienna_Code_Sprint_2014#Participants
> >>>[2]
> >>>https://docs.google.com/spreadsheet/pub?key=0AvA-LTbghEuHdC1oX3BpYW9RUU5neTU4ZkZOeEpwcFE
> >>>_______________________________________________
> >>>Board mailing list
> >>>Board at lists.osgeo.org
> >>>http://lists.osgeo.org/mailman/listinfo/board
> >>
> >>--
> >>Cameron Shorter,
> >>Software and Data Solutions Manager
> >>LISAsoft
> >>Suite 112, Jones Bay Wharf,
> >>26 - 32 Pirrama Rd, Pyrmont NSW 2009
> >>
> >>P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
> >>
>
>
> --
> Cameron Shorter,
> Software and Data Solutions Manager
> LISAsoft
> Suite 112, Jones Bay Wharf,
> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>
> P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
>
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--
Jachym Cepicky
URL: http://les-ejk.cz
e-mail: jachym.cepicky at gmail com
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