[Board] Board task: finalize liability agreement with FOSS4G 2016 committee

[Jody Garnett]

Jeff - was going to contact you privately, but figured this may of be of
interest to others looking into this for the first time.  Is their a
treasures or finance report available to board members (just double
checking we have 100,000 euros etc...).

Maxi - I would not like to delay the current time-sensitve response to
obtain a general guidelines. I do think that we can outline the bounds
within OSGeo is comfortable negotiating within for future foss4g events.
Hopefully such a guideline could make this easier for future boards and
event organizers.

Thanks for pulling the documentation together Jeff.
Jody

--
Jody Garnett

On 5 October 2015 at 10:24, Jeff McKenna <jmckenna at gatewaygeomatics.com>
wrote:

> Hello Board members,
>
> This will be the first public task of the new Board, and may be the most
> important one we deal with all year.  And yes, it is extremely time
> sensitive.
>
> Some background (instead of pointing to 5 different threads spanning as
> many different mailing lists):
>
> The FOSS4G Bonn local committee needs OSGeo to financially guarantee the
> event.  The OSGeo Conference Committee worked very hard on producing an
> agreement, that passed many keen experienced eyes, both on the OSGeo side
> as well as on the Bonn committee side. This agreement was approved by the
> entire OSGeo Conference Committee and the Bonn local committee, and 8 of
> the 9 OSGeo Board members.  One OSGeo Board member voted -1. The original
> agreement exists at:
> https://svn.osgeo.org/osgeo/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>
> As for past FOSS4G agreements, Seoul was the first time that the OSGeo
> Board had a direct signed agreement with the local committee, between
> Sanghee and myself, agreeing on such details as profit sharing; for all of
> the other FOSS4G events, those details were handled in the agreement
> between the professional conference organizing company (PCO).  Steven
> Feldman compiled some details from some of the recent FOSS4G events, in a
> Google spreadsheet (I just sent each board member an invite to that
> document).
>
> At the time that this 2016 agreement was being initially proposed, it was
> before FOSS4G Seoul, and it was honestly a little tricky to be signing such
> a commitment before we knew the outcome of the FOSS4G Seoul event (like any
> event, we could have lost money).  But now, I feel everything is more clear
> for the Board: FOSS4G Seoul was successful, the break-even point was 400
> attendees, and we went over that to roughly 560 attendees.  So OSGeo
> doesn't have to worry about that, and now we can financially guarantee the
> 2016 Bonn event, for 100,000 euros, as was originally proposed.
>
> I want to make sure that each Board member supports this, and I will
> personally do my best to meet privately with whoever has questions.
>
> Maxi, now that we are through FOSS4G Seoul, do you yourself have any
> concerns not handled now?  If you do (or any Board member) I suggest that
> we meet through Google Hangout on this Thursday. Possible time:
> http://www.timeanddate.com/worldclock/fixedtime.html?year=2015&month=10&day=8&hour=18&min=0&sec=0%2015.00UTC
> (sorry Venka/Sanghee that time is not do-able for you, but you can voice
> your opinions here or to me privately, sorry about this one meeting time)
>
> I'm getting many direct emails on how this is important for the 2016
> committee.  We OSGeo must get this agreement passed.  It is on next week's
> Board agenda, but I hope we can solve this this week.  It will be a team
> effort.
>
> Thanks all,
>
> -jeff
>
>
>
>
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