[Board] Board task: finalize liability agreement with FOSS4G 2016 committee

[Michael Smith]

Jody,

I can send out a treasurers report tomorrow. 

Michael Smith
Remote Sensing/GIS Center
US Army Corps of Engineers

> On Oct 5, 2015, at 7:11 PM, Jody Garnett <jody.garnett at gmail.com> wrote:
> 
> Jeff - was going to contact you privately, but figured this may of be of interest to others looking into this for the first time.  Is their a treasures or finance report available to board members (just double checking we have 100,000 euros etc...).
> 
> Maxi - I would not like to delay the current time-sensitve response to obtain a general guidelines. I do think that we can outline the bounds within OSGeo is comfortable negotiating within for future foss4g events. Hopefully such a guideline could make this easier for future boards and event organizers.
> 
> Thanks for pulling the documentation together Jeff.
> Jody
> 
> --
> Jody Garnett
> 
>> On 5 October 2015 at 10:24, Jeff McKenna <jmckenna at gatewaygeomatics.com> wrote:
>> Hello Board members,
>> 
>> This will be the first public task of the new Board, and may be the most important one we deal with all year.  And yes, it is extremely time sensitive.
>> 
>> Some background (instead of pointing to 5 different threads spanning as many different mailing lists):
>> 
>> The FOSS4G Bonn local committee needs OSGeo to financially guarantee the event.  The OSGeo Conference Committee worked very hard on producing an agreement, that passed many keen experienced eyes, both on the OSGeo side as well as on the Bonn committee side. This agreement was approved by the entire OSGeo Conference Committee and the Bonn local committee, and 8 of the 9 OSGeo Board members.  One OSGeo Board member voted -1. The original agreement exists at: https://svn.osgeo.org/osgeo/foss4g/2016/financial_stuff/agreement_with_osgeo/Agreement-between-OSGeo-and-FOSSGISeV-2016.pdf
>> 
>> As for past FOSS4G agreements, Seoul was the first time that the OSGeo Board had a direct signed agreement with the local committee, between Sanghee and myself, agreeing on such details as profit sharing; for all of the other FOSS4G events, those details were handled in the agreement between the professional conference organizing company (PCO).  Steven Feldman compiled some details from some of the recent FOSS4G events, in a Google spreadsheet (I just sent each board member an invite to that document).
>> 
>> At the time that this 2016 agreement was being initially proposed, it was before FOSS4G Seoul, and it was honestly a little tricky to be signing such a commitment before we knew the outcome of the FOSS4G Seoul event (like any event, we could have lost money).  But now, I feel everything is more clear for the Board: FOSS4G Seoul was successful, the break-even point was 400 attendees, and we went over that to roughly 560 attendees.  So OSGeo doesn't have to worry about that, and now we can financially guarantee the 2016 Bonn event, for 100,000 euros, as was originally proposed.
>> 
>> I want to make sure that each Board member supports this, and I will personally do my best to meet privately with whoever has questions.
>> 
>> Maxi, now that we are through FOSS4G Seoul, do you yourself have any concerns not handled now?  If you do (or any Board member) I suggest that we meet through Google Hangout on this Thursday. Possible time: http://www.timeanddate.com/worldclock/fixedtime.html?year=2015&month=10&day=8&hour=18&min=0&sec=0%2015.00UTC  (sorry Venka/Sanghee that time is not do-able for you, but you can voice your opinions here or to me privately, sorry about this one meeting time)
>> 
>> I'm getting many direct emails on how this is important for the 2016 committee.  We OSGeo must get this agreement passed.  It is on next week's Board agenda, but I hope we can solve this this week.  It will be a team effort.
>> 
>> Thanks all,
>> 
>> -jeff
>> 
>> 
>> 
>> 
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