[Board] Request for copies of past agreements between OSGeo and FOSS4G LOCs

[Jachym Cepicky]

Should we put this into dropbox/svn?

J

pá 21. 8. 2015 v 18:08 odesílatel Jeff McKenna <
jmckenna at gatewaygeomatics.com> napsal:

> Hi Steven,
>
> As I've mentioned before, for each past FOSS4G the agreement, always
> between the Professional Conference Organizer and OSGeo, varies.  This
> year for FOSS4G-Seoul, Sanghee and I signed a direct agreement
> (originally back in October 2014, and modified last month in Como).
> Since it doesn't involve the PCO's private rates and details, I believe
> we can share it here:
>
> - PDF
>
> http://svn.osgeo.org/osgeo/foss4g/2015/documents/OSGeo-KSIS-seed-funding-agreement.pdf
> - ODT (OpenOffice)
>
> http://svn.osgeo.org/osgeo/foss4g/2015/documents/OSGeo-KSIS-seed-funding-agreement.odt
>
> (excuse my highlighting, as those were where we changed the agreement,
> per Sanghee's requests)
>
> In terms of each past FOSS4G, I encourage you to contact each chair
> directly, as there will definitely be confidentiality issues to
> overcome, as often/each time the PCO requests not to share the
> agreement, as it contains their rates (for contact addresses, on page 3
> of the 2016 RFP document you'll notice that I have been recording each
> chair's contact details since 2003).
>
> For example, I've checked the 2014 Portland agreement with their PCO
> "VTM Group", and (in Section3), it describes the use of the seed/advance
> money.  But of course, Darrell would be the person to share this
> document with the OSGeo Conference Committee himself. (the file I have
> is named "VTM Group Services Agreement_OSGEO_signed.pdf", so Darrell can
> find it and share with you directly)
>
> In 2013, it seems the contract was between "Devere Venues", but it is
> hard to see the relevant section of that contract. (Steven is the
> contact here to followup per confidentiality issues and ask for a copy)
>   I do have a copy of that agreement. (the file I have is named "1694660
> - Foss4G - Sept 2013 V6 July 2013.pdf" so Steven can find it and share
> with you directly)
>
> In 2011, the agreement was with GITA as well the Sheraton hotel. (PeterB
> is the contact here to followup per confidentiality issues and ask for a
> copy). I do have a copy of those agreements. (the file I have is named
> "GITA OSGEO Agreement 3.doc", so Peter can find it and share with you
> directly)
>
> In 2010, the agreement was with the PCO "Groupo Pacifico" (Lorenzo is
> the contact here to follow per confidentiality issues and ask for a
> copy). I do have a copy of that agreement. (the file I have is named
> "Contrato_OSGeo_v7_approved.pdf", so Lorenzo can find it and share with
> you directly)
>
> In 2009, the agreement was with the PCO "Tour Hosts" (Cameron is the
> contact here to followup and ask for a copy per confidentiality issues).
> I do have a copy of that agreement.  (the file I have is named "Contract
> FOSS4G Vers1 12May08.doc", so Cameron can find it and share with you
> directly)
>
> In 2008, the agreement was with the local association "GISSA". (Gavin is
> the contact here to followup and ask for a copy per confidentiality
> issues). I do have a copy of that agreement.  I believe the seed money
> in that case was provided by GISSA, but Gavin would be the person to
> contact directly about this.  (the file I have is named
> "FOSS4G2008finances.zip" and contains various contracts, so Gavin can
> find it to share with you directly)
>
> In 2007, the agreement was with the PCO "Sea to Sky". (PaulR is the
> contact here to followup and ask for a copy per confidentiality issues).
> I do have a copy of the private final report by the PCO named "FOSS4G
> 2007 Final Report_private.pdf", but I don't think I have a copy of the
> PCO agreement.
>
> I don't see the agreement with 2006, but definitely contact Claude
> directly to get a copy of their agreement.
>
> ---
>
> That said, this is good timing as it clearly points to the foundation's
> need of a private repository for storing files.  I've requested that the
> OSGeo Secretary tackle this.
>
> -jeff
>
>
>
>
>
> On 2015-08-21 6:52 AM, Steven Feldman wrote:
> > Board
> >
> > You will have seen the discussion on the Conference list regarding the
> > format and extent of guarantees and advances to be offered to FOSS4G
> > 2016. This prompted a suggestion from me to formalise the guarantee and
> > conditions and some early thoughts. Cameron subsequently asked for this
> > to be written up in the FOSS4G Handbook under the Financial section,
> > which I am about to do.
> >
> > One element will almost certainly be a standard agreement, albeit with a
> > schedule that can be varied according to circumstances. It would be
> > helpful to have sight of the previous agreements between OSGeo and
> > FOSS4Gs up to and including 2015 so that we can start work on trying to
> > draft this standard agreement. Can you provide? In the event that some
> > of the agreements were verbal can anyone remember precisely (or as near
> > as possible) what was agreed/committed?
> >
> > Thanks
> > ______
> > Steven
> >
> >
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