[Board] OSGeo Student awards for FOSS4G Seoul

[Cameron Shorter]

+1 to Steven's comments. Cameron (speaking as a conference committee member)

On 9/09/2015 3:26 am, Eli Adam wrote:
> On Tue, Sep 8, 2015 at 9:02 AM, Steven Feldman <shfeldman at gmail.com> wrote:
>> Speaking as one voice in the conference committee (hopefully others will
>> chip in)
> I think you pretty well summarized it.
>
>> IMO, we have this the wrong way round - it must be the Geo4All team who
>> manage the whole process including setting up the award, publicising,
>> evaluating and deciding, dealing with payments, certificates, press releases
>> etc.
>>
>> The only things the LOC should need to do are:
>>
>> Provide a time slot for the award ceremony if requested (say up to 10
>> minutes max)
>> Publish some content (if provided by Geo4All) on their website
>> Appoint a member of the LOC to liaise with the local Geo4All representative
>> if she/he is not a member of the LOC
>>
>>
>> I don’t think that needs to become part of the RfP but if it’s needed those
>> 3 lines should be enough. The Geo4All community can then evolve the award
>> scheme as they gain experience without it impacting the organisers of our
>> conferences who have an enormous range of things to worry about already.
> If you ask a LOC for a small time allotment well in advance and follow
> up and provide updates, then LOCs will be happy to provide the time.
> If you ask at the last minute, then LOCs will be less happy and less
> flexible.  Something short like Steven suggested could be added to the
> RFP but it is probably not needed yet.
>
> Eli
>
>> On a side note could the board schedule an evaluation of the Student Awards
>> scheme after say 12 months to determine what impacts it has had (number of
>> applicants, outcomes, funds disbursed) and whether it should be extended (or
>> reduced)?
>> ______
>> Steven
>>
>>
>> On 8 Sep 2015, at 14:37, board-request at lists.osgeo.org wrote:
>>
>> From: Suchith Anand <Suchith.Anand at nottingham.ac.uk>
>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>> Date: 8 September 2015 13:54:40 BST
>> To: "conference_dev at lists.osgeo.org" <conference_dev at lists.osgeo.org>,
>> "board at lists.osgeo.org" <board at lists.osgeo.org>, Jeff McKenna
>> <jmckenna at gatewaygeomatics.com>, "ica-osgeo-labs at lists.osgeo.org"
>> <ica-osgeo-labs at lists.osgeo.org>
>>
>>
>> Hi Jeff,
>>
>>
>> Maybe we can learn from your experience in running Sol Katz award over many
>> years. Remember Sol Katz award is given only once an year. We want to make
>> sure OSGeo Student Award opportunity is available for FOSS4G global and
>> regional conferences (so at least 4 events per year and hopefully more as
>> OSGeo expands to more regions , so it needs to be scalable )
>>
>>
>> Student Awards are NOT a requirement for FOSS4G RFP. It is an additional
>> opportunity, if LOCs wish to increase student participation , then they  can
>> use the (1k USD max funding per event) to get others to also sponsor awards
>> for students.
>>
>>
>> I think what we need is a main contact for the Student Awards in each FOSS4G
>> LOC who can effectively manage the OSGeo student award process (not the main
>> LOC chair ). In fact, that will be a mandatory  requirement if any LOC
>> (Global or Regional) wants to provide OSGeo Student Awards. There has to be
>> hands on the ground at each FOSS4G event to make sure effective
>> coordination.
>>
>>
>> As long as LOC manages the selection/process  and informs us in advance the
>> selected student names, we can help manage the rest you suggested  from 2016
>> [ Contact OSGeo treasurer, print certificates/awards, arrange who to present
>> award, ask local committee for timeslot, makes sure payment is received,
>> publishes news.]
>>
>>
>> For FOSS4G Seoul , it is too late and i think it is best Sanghee and LOC
>> arranges this as they decide best.
>>
>>
>> What i suggest is that for the future (from 2016 events)  we setup a  OSGeo
>> Student Award Committee (volunteers welcome) to closely laise with the LOC
>> contact for this.
>>
>>
>> Good idea to bring the conference committee into this, and we will welcome
>> inputs (as many of them have more experience). So i request all to please
>> help us with your expertise and help us put a strong system/process in place
>> for OSGeo Student Awards in FOSS4G conferences from 2016.
>>
>>
>>
>> Best wishes,
>>
>> Suchith
>>
>>
>>
>>
>> ________________________________________
>> From: board-bounces at lists.osgeo.org [board-bounces at lists.osgeo.org] on
>> behalf of Jeff McKenna [jmckenna at gatewaygeomatics.com]
>> Sent: Tuesday, September 08, 2015 1:32 PM
>> To: board at lists.osgeo.org
>> Subject: Re: [Board] OSGeo Student awards for FOSS4G Seoul
>>
>> Instead of my single voice, I would think that bringing this topic to
>> the OSGeo Conference Committee would be the smartest way forward (they
>> manage all FOSS4G events).  Suchith can you submit your request to them
>> directly[1]?  They may then add the award into the next RFP document.
>> But please let them know your exact requirements (that each LOC must do
>> A/B/C), that will help them understand fully. thanks!
>>
>> [1] http://lists.osgeo.org/mailman/listinfo/conference_dev
>>
>> -jeff
>>
>>
>>
>>
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Cameron Shorter,
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