[Board] OSGeo TOSPrint Paris - Funding

Thu Jan 14 08:45:48 PST 2016

That’s a good point, lets do that

From:  Jody Garnett <jody.garnett at gmail.com>
Date:  Thursday, January 14, 2016 at  11:44 AM
To:  Michael Smith <michael.smith.erdc at gmail.com>, Olivier Courtin
<olivier.courtin at oslandia.com>
Cc:  <board at lists.osgeo.org>
Subject:  Re: [Board] OSGeo TOSPrint Paris - Funding

> Given the next meeting is not until the end of the month we may wish to handle
> this with an email motion?
> On Wed, Jan 13, 2016 at 4:50 PM Michael Smith <michael.smith.erdc at gmail.com>
> wrote:
>> I will add this to the board agenda.
>> 
>> 
>> Michael Smith
>> Remote Sensing/GIS Center
>> US Army Corps of Engineers
>> 
>> On Jan 13, 2016, at 6:13 PM, Olivier Courtin <olivier.courtin at oslandia.com>
>> wrote:
>> 
>>> Hi,
>>> 
>>> 
>>> As every year, since Paul started first edition, an OSGeo TOSPrint is
>>> organized.
>>> 2016 edition will soon took place in Europe, in Paris, ending February.
>>> Historically C Tribe, is widely represented, but key point is to gather devs
>>> from several OSGeo GIS projects in the same place.
>>> https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016
>>> 
>>> 
>>> 
>>> At this stage logistical organization is on the road,
>>> we’ve got also, and of course, a first group of devs who said they will
>>> come,
>>> but sponsorship is still an opening issue.
>>> 
>>> 
>>> So i wanted to secure the event, by asking OSGeo to sponsors/fund too this
>>> sprint.
>>> If in the meantime companies sponsorship goes well, we could forget (or
>>> reduce) this OSGeo call.
>>> But right now we are still far from it.
>>> 
>>> 
>>> 
>>> 
>>> 
>>> 
>>> Basic Information
>>> * Audience: how many people are expected?
>>> We expect about 40.
>>> At the very least 30.
>>> * Region: is the sprint localized to a specific region?
>>> Sprint will took place in Europe (Paris), but open to anyone.
>>> Right now devs who already subscribed are mostly European (~80%) or North
>>> American (~20%)
>>> 
>>> * Projects: is the sprint to work on just one specific project, or is it for
>>> multiple projects?
>>> Definitly multiple projects.
>>> GIS Open Source as a basic.
>>> Historic C Tribe Code Sprint give a color (i.e JAVA based projects are less
>>> represented)
>>> 
>>> For now devs who subscribed, declared wishing to sprint on:
>>> PostGIS, PYCSW, MapServer, PoTree, PDAL, GRASS, OSGeo Live, Cesium
>>> Buildings, SFCGAL, PostGIS Point Cloud, LASZip, QGIS, Orfeo-Toolbox...
>>> 
>>> * Length: how many days will the sprint cover?
>>> 4 days: 23 -> 26 February
>>> (With an ice breaker on 22 evening)
>>> * Venue: where will the sprint be held? will food be provided? will
>>> overnight lodging be provided?
>>> Paris, in Mozilla place (provided without fee)
>>> Food will/should be provided (if we gather enough sponsorship)
>>> Lodging is not provided by the sprint (every dev take this in charge)
>>> 
>>> 
>>> 
>>> Expected budget
>>> * Where is the prospective budget published? Provide a link to a publicly
>>> accessible resource (e.g. wiki).
>>> 
>>> Incomes:
>>>  - Sponsorship 16K€ (right now we’ve gathered 5K€ from sponsors, so keep
>>> looking for 11K€)
>>> 
>>> 
>>> Costs (based on 40 devs):
>>> - Food, drinks and snacks: 14 K€
>>> - Social Events (as concert/museum):  2 K€
>>> 
>>> * The prospective budget shall list the levels/amounts of forecasted
>>> sponsorship, and show that OSGeo is providing matching funds (see
>>> Sponsorship Criteria below).
>>> https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016#Sponsors
>>> 
>>> 
>>> The budget shall contain the following information:
>>> * what is the expected registration fee, if any, for each attendee?
>>> no registration fee
>>> * what is the expected amount of third-party sponsorships?
>>> 16K€
>>> * what in-kind donations are expected (such as donated use of a conference
>>> room)?
>>> Conference room is a donation, from Mozilla.
>>> https://www.mozilla.org/en-US/contact/spaces/paris/
>>> 
>>> Organization time is also a donation, from Oslandia.
>>> 
>>> * what is the desired amount of OSGeo sponsorship?
>>> 4-5K€ would be fine and welcomed.
>>> Hard to ask more, as companies should also took their parts.
>>> * what is the expected cost per attendee, for travel, lodging, and food?
>>> Travel and lodging are handled by each dev.
>>> Food (including drinks and snacks) is clearly the main budget (~14K€)
>>> * what is the expected cost for the venue (such as conference room, wifi
>>> support, snacks, etc)?
>>> Conference room, including WiFi is freely provided,
>>> Snacks are already included in food/drink budget
>>> 
>>> 
>>> Profit / Loss / Risk
>>> * What is the expected profit of the event, if any? where will any surplus
>>> money go? 
>>> At this stage, we don’t expect profit.
>>> If any they will be kept available, as did before, to help organize a new
>>> similar event next year.
>>> (to be noticed that all funds and expenses are managed directly on OSGeo FR
>>> bank account, 
>>>  so anyhow will defintily be kept in OSGeo circles)
>>> 
>>> * Under what circumstances might the event incur a loss? how will this risk
>>> be mitigated?
>>> If sponsorship call remains is not a success.
>>> In this case, OSGeo FR and Oslandia would have to took it in charge.
>>> 
>>> 
>>> 
>>> Thanks for your time !
>>> 
>>> 
>>> O.
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/board
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> -- 
> --
> Jody Garnett


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