[Board] [OSGeo-Conf] FOSS4G 2017 contracting & funding

Mon Jan 25 05:29:32 PST 2016

Michael

My answers (just one member of the ConfCttee though)

I suggest you obtain a draft agreement between your PCO and OSGeo, send it to the CC and we will review it and then either suggest changes or forward to the board with a recommendation. 
With regard to an advance please note the type of guarantees from the LOC or PCO to that are outlined in the wiki at http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Guarantees. The actual agreement with 2016 is at https://svn.osgeo.org/osgeo/foss4g/2016/budget_planning/ . Could you give an indication of what the advance is required for?
I would suggest that you send requests to the ConfCttee and we can decide if the matter needs board consideration

Great to see you guys getting stuck in so early
______
Steven

> On 25 Jan 2016, at 12:33, Michael Terner <mgt at appgeo.com> wrote:
> 
> Cameron et al:
> Thank you very much for the careful guidance and the lesson on how to communicate going forward. Obviously, we're feeling our way into this realm but you will find us eager students and quick learners. Please keep the guidance coming. As such, see below for our re-factored "concise questions", and a request for clarification on one ambiguity:
> 
> Immediate questions from the BLOC on needs/next steps:
> Since our LOC is not incorporated, we would like to proceed with the same model that Cameron described he followed in 2009 with "OSGeo (being) the legal body which engaged with the PCO." What should we do, and with whom, to initiate this process? 
> Can the BLOC obtain a $10,000(US) advance to fund startup costs, including with our PCO, to cover the period from February - August? What should we do, and with whom, to initiate this process?
> Request for clarification:
> Heard, understood and acknowledged regarding aiming messages at the Conference Dev mailing list. Should we do this exclusively on opening salvos of requests? Or, should we also CC the Board? In other words, is it up to the Conference Dev list to decide when something needs to be elevated to the board?
> Thanks again...We're looking forward to moving into the activation phase of this odyssey.
> 
> MT
> 
> On Sat, Jan 23, 2016 at 3:36 PM, Cameron Shorter <cameron.shorter at gmail.com <mailto:cameron.shorter at gmail.com>> wrote:
> Hi Michael,
> For conference related questions, I suggest your first point of call be the conference email list (CCed), which contains past foss4g leaders.
> 
> (This is how OSGeo was set up to work when things are working smoothly. Committees are where most decisions are made, and the board is only called in to validate important decisions.)
> 
> For this email thread, I suggest being more specific in your question. If you know what you want, suggest it.
> "I'm thinking we should do XXX, can you please confirm this is ok."
> "We have selected our PCO, and we now need to set up a contract. We have a contract needing reviewing / We need to draft a contract / Are there any prior contracts we can look at to use as a basis of our contract / ..."
> 
> You will find concise questions are much easier to answer, and hence you are more likely to get a response.
> 
> In part answer to your question, there have been a number of different engagement models for FOSS4G over the years.
> In 2009, which I was involved in, the LOC was not incorporated, and OSGeo was the legal body which engaged with the PCO.
> In other years I think the LOC directly engaged the PCO.
> How would the LOC like to proceed?
> 
> Warm regards, Cameron
> 
> 
> On 22/01/2016 4:47 am, Michael Terner wrote:
>> While entirely respecting the ongoing efforts and precedence for both the FOSS4G 2016 even in Bonn and the FOSS4GNA 2016 in Raleigh, NC, the Boston Location Organizing Committee (BLOC) has begun our planning in earnest. Toward that end it is time for us to formally engage with our Professional Conference Organizer (PCO) and to think about contracts. Our understanding is that this generally happens with contracts between OSGeo and the PCO, and then the PCO acting as a financial agent on behalf of OSGeo vis a vis entering into contracts with the venue and other suppliers.
>> 
>> At this stage we are looking for guidance/confirmation on the process and with whom we should engage to get details and start the ball rolling? We also understand that it may be possible to obtain some early advance funding that could support our startup until the Bonn event concludes and we really accelerate the planning process.
>> 
>> Thank you in advance for your support and guidance...
>> 
>> Sincerely,
>> 
>> MT & the BLOC
>> -- 
>> Michael Terner
>> Executive Vice President
>> 617-447-2468 <tel:617-447-2468> Direct | 617-447-2400 <tel:617-447-2400> Main
>> Applied Geographics, Inc.
>> 24 School Street, Suite 500
>> Boston, MA 02108
>> www.AppGeo.com <http://www.appgeo.com/>
>>             
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> -- 
> Cameron Shorter,
> Software and Data Solutions Manager
> LISAsoft
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> 
> P +61 2 9009 5000 <tel:%2B61%202%209009%205000>,  W www.lisasoft.com <http://www.lisasoft.com/>,  F +61 2 9009 5099 <tel:%2B61%202%209009%205099>
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> 
> 
> -- 
> Michael Terner
> Executive Vice President
> 617-447-2468 Direct | 617-447-2400 Main
> Applied Geographics, Inc.
> 24 School Street, Suite 500
> Boston, MA 02108
> www.AppGeo.com <http://www.appgeo.com/>
>             
> 
> This e-mail message and any attachments may contain confidential or legally privileged information. If you are not an intended recipient or otherwise authorized to receive this message, you should not use, copy, distribute, disclose or take any action based on the information contained in this e-mail or any attachments. If you have received this message and material in error, please advise the sender immediately by reply e-mail and delete this message. Thank you on behalf of Applied Geographics, Inc. (AppGeo)._______________________________________________
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