[Board] [OSGeo-Conf] FOSS4G 2017 contracting & funding
Cameron Shorter
cameron.shorter at gmail.com
Mon Jan 25 11:16:52 PST 2016
OSGeo Board,
I'm about to drop board at lists.org.osgeo.org off this email thread, as I
feel conference topics can be addressed at the conference committee
level. Feel free to join the conference list if you wish to follow along.
Cheers, Cameron
On 26/01/2016 12:29 am, Steven Feldman wrote:
> Michael
>
> My answers (just one member of the ConfCttee though)
>
> 1. I suggest you obtain a draft agreement between your PCO and OSGeo,
> send it to the CC and we will review it and then either suggest
> changes or forward to the board with a recommendation.
> 2. With regard to an advance please note the type of guarantees from
> the LOC or PCO to that are outlined in the wiki at
> http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Guarantees. The actual
> agreement with 2016 is at
> https://svn.osgeo.org/osgeo/foss4g/2016/budget_planning/ . Could
> you give an indication of what the advance is required for?
> 3. I would suggest that you send requests to the ConfCttee and we can
> decide if the matter needs board consideration
>
>
> Great to see you guys getting stuck in so early
> ______
> Steven
>
>
>> On 25 Jan 2016, at 12:33, Michael Terner <mgt at appgeo.com
>> <mailto:mgt at appgeo.com>> wrote:
>>
>> Cameron /et al/:
>> Thank you very much for the careful guidance and the lesson on how to
>> communicate going forward. Obviously, we're feeling our way into this
>> realm but you will find us eager students and quick learners. Please
>> keep the guidance coming. As such, see below for our re-factored
>> "concise questions", and a request for clarification on one ambiguity:
>>
>> Immediate questions from the BLOC on needs/next steps:
>>
>> 1. Since our LOC is not incorporated, we would like to proceed with
>> the same model that Cameron described he followed in 2009 with
>> "OSGeo (being) the legal body which engaged with the PCO." What
>> should we do, and with whom, to initiate this process?
>> 2. Can the BLOC obtain a $10,000(US) advance to fund startup costs,
>> including with our PCO, to cover the period from February -
>> August? What should we do, and with whom, to initiate this process?
>>
>> Request for clarification:
>>
>> 1. Heard, understood and acknowledged regarding aiming messages at
>> the Conference Dev mailing list. Should we do this exclusively on
>> opening salvos of requests? Or, should we also CC the Board? In
>> other words, is it up to the Conference Dev list to decide when
>> something needs to be elevated to the board?
>>
>> Thanks again...We're looking forward to moving into the activation
>> phase of this odyssey.
>>
>> MT
>>
>> On Sat, Jan 23, 2016 at 3:36 PM, Cameron Shorter
>> <cameron.shorter at gmail.com <mailto:cameron.shorter at gmail.com>> wrote:
>>
>> Hi Michael,
>> For conference related questions, I suggest your first point of
>> call be the conference email list (CCed), which contains past
>> foss4g leaders.
>>
>> (This is how OSGeo was set up to work when things are working
>> smoothly. Committees are where most decisions are made, and the
>> board is only called in to validate important decisions.)
>>
>> For this email thread, I suggest being more specific in your
>> question. If you know what you want, suggest it.
>> "I'm thinking we should do XXX, can you please confirm this is ok."
>> "We have selected our PCO, and we now need to set up a contract.
>> We have a contract needing reviewing / We need to draft a
>> contract / Are there any prior contracts we can look at to use as
>> a basis of our contract / ..."
>>
>> You will find concise questions are much easier to answer, and
>> hence you are more likely to get a response.
>>
>> In part answer to your question, there have been a number of
>> different engagement models for FOSS4G over the years.
>> In 2009, which I was involved in, the LOC was not incorporated,
>> and OSGeo was the legal body which engaged with the PCO.
>> In other years I think the LOC directly engaged the PCO.
>> How would the LOC like to proceed?
>>
>> Warm regards, Cameron
>>
>>
>> On 22/01/2016 4:47 am, Michael Terner wrote:
>>> While entirely respecting the ongoing efforts and precedence for
>>> both the FOSS4G 2016 even in Bonn and the FOSS4GNA 2016 in
>>> Raleigh, NC, the Boston Location Organizing Committee (BLOC) has
>>> begun our planning in earnest. Toward that end it is time for us
>>> to formally engage with our Professional Conference Organizer
>>> (PCO) and to think about contracts. Our understanding is that
>>> this generally happens with contracts between OSGeo and the PCO,
>>> and then the PCO acting as a financial agent on behalf of OSGeo
>>> vis a vis entering into contracts with the venue and other
>>> suppliers.
>>>
>>> At this stage we are looking for guidance/confirmation on the
>>> process and with whom we should engage to get details and start
>>> the ball rolling? We also understand that it may be possible to
>>> obtain some early advance funding that could support our startup
>>> until the Bonn event concludes and we really accelerate the
>>> planning process.
>>>
>>> Thank you in advance for your support and guidance...
>>>
>>> Sincerely,
>>>
>>> MT & the BLOC
>>> --
>>> *Michael Terner*
>>> /Executive Vice President/
>>> 617-447-2468 <tel:617-447-2468> Direct | 617-447-2400
>>> <tel:617-447-2400> Main
>>> Applied Geographics, Inc.
>>> 24 School Street, Suite 500
>>> Boston, MA 02108
>>> www.AppGeo.com <http://www.appgeo.com/>
>>> **
>>>
>>> This e-mail message and any attachments may contain confidential
>>> or legally privileged information. If you are not an intended
>>> recipient or otherwise authorized to receive this message, you
>>> should not use, copy, distribute, disclose or take any action
>>> based on the information contained in this e-mail or any
>>> attachments. If you have received this message and material in
>>> error, please advise the sender immediately by reply e-mail and
>>> delete this message. Thank you on behalf of Applied Geographics,
>>> Inc. (AppGeo).
>>>
>>>
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>> http://lists.osgeo.org/mailman/listinfo/board
>>
>> --
>> Cameron Shorter,
>> Software and Data Solutions Manager
>> LISAsoft
>> Suite 112, Jones Bay Wharf,
>> 26 - 32 Pirrama Rd, Pyrmont NSW 2009
>>
>> P+61 2 9009 5000 <tel:%2B61%202%209009%205000>, Wwww.lisasoft.com <http://www.lisasoft.com/>, F+61 2 9009 5099 <tel:%2B61%202%209009%205099>
>>
>>
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>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
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>>
>>
>>
>>
>> --
>> *Michael Terner*
>> /Executive Vice President/
>> 617-447-2468 Direct | 617-447-2400 Main
>> Applied Geographics, Inc.
>> 24 School Street, Suite 500
>> Boston, MA 02108
>> www.AppGeo.com <http://www.appgeo.com/>
>> **
>>
>> This e-mail message and any attachments may contain confidential or
>> legally privileged information. If you are not an intended recipient
>> or otherwise authorized to receive this message, you should not use,
>> copy, distribute, disclose or take any action based on the
>> information contained in this e-mail or any attachments. If you have
>> received this message and material in error, please advise the sender
>> immediately by reply e-mail and delete this message. Thank you on
>> behalf of Applied Geographics, Inc.
>> (AppGeo)._______________________________________________
>> Conference_dev mailing list
>> Conference_dev at lists.osgeo.org <mailto:Conference_dev at lists.osgeo.org>
>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>
>
>
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--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P +61 2 9009 5000, W www.lisasoft.com, F +61 2 9009 5099
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