[Board] Application for funding QGIS Codesprint/Developers meeting - QGIS HackFest, Girona

[Steven Feldman]

Can I suggest a pause to consider:
Is there a policy on sponsorship of events, hackfests or codesprints? If not shouldn’t there be?
What is the process for other events to seek sponsorship?
Is there a budget amount for event sponsorship?
Should this be determined at board level or delegated to a lower level?

Cheers
______
Steven


> On 17 Mar 2016, at 06:29, board-request at lists.osgeo.org wrote:
> 
> From: Jody Garnett <jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>>
> Subject: Re: [Board] Application for funding QGIS Codesprint/Developers meeting - QGIS HackFest, Girona
> Date: 16 March 2016 at 23:34:44 GMT
> To: Lluís Vicens <lluis at sigte.udg.es <mailto:lluis at sigte.udg.es>>, Tim Sutton <tim at kartoza.com <mailto:tim at kartoza.com>>
> Cc: "board at lists.osgeo.org <mailto:board at lists.osgeo.org>" <board at lists.osgeo.org <mailto:board at lists.osgeo.org>>
> 
> 
> I wish I had better email skills ... let me try that again - I am viewing these items as a single event sharing sponsorship: QGIS Hackfest, QGIS User and Developer Conference and Jornadas de SIG Libre. The three activities share a single website.
> Based on the provided budget (which covers all three events) it appears this is correct - all three events share a budget.
> Reading closely the sponsorship <http://www.sigte.udg.edu/jornadassiglibre/en/patrocinadores/> is only advertised to cover the Jornadas de SIG Libre and QGIS User and Developer conference.
> Updating my email:
> 
> I would like to make a motion to cover an expected gap in sponsorship for the event (QGIS Hackfest, QGIS User and Developer Conference and Jornadas de SIG Libre). The amount is subject to sponsor generosity, currently budgeted as a 4000 EUR shortfall.
> 
> This is specifically so that organizers and university do not feel financially exposed in this community outreach, community building and development activity.
> 
> I note my suggested motion is a little bit at odds with the original request - which specified that any additional funds be provided to "cover full expenses from the Monestir de Sant Daniel in order to contribute to the QGIS project". We may wish to ask for clarifiation on this expectation.
> 
> I understand that this motion steps out of bounds from specifically a code-sprint request, I feel the response is warranted given we are looking at larger event.
> --
> Jody Garnett
> 
> On 15 March 2016 at 09:27, Jody Garnett <jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>> wrote:
> Dear board members, based on this conversation I would like to make a motion to underwrite the QGIS hackfest. It sounds like the event is missing some sponsorship so this will be more of a risk then usual.
> 
> (Indeed because it is at risk, and a valuable event, is the reason I am prepared to make a motion).
> 
> Please take a moment to review the submitted request, that way we can save discussion during voting.
> --
> Jody
> 

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