[Board] Application for funding QGIS Codesprint/Developers meeting - QGIS HackFest, Girona

[Jody Garnett]

Can I suggest a pause to consider:

>
>    1. Is there a policy on sponsorship of events, hackfests or
>    codesprints? If not shouldn’t there be?
>
> https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines (see "Submission of a
funding request").

There is a policy on osgeo supporting codesprints. The policy is expressed
in terms of OSGeo sharing the financial risk of the code sprint (not the
same thing as sponsorship). Sometimes that works out as "cheaper" (if
sponsorship comes through) and some times as more expensive. This is why we
ask  for a budget as part of the procedure.

In this case the request has come in, following the procedure. As part of
reviewing the request I noticed that the code sprint is part of a larger
event (which looks amazing, and also a bit shy of sponsorship).

Rather than approve the funding request outright I am trying to ask if we
can share the financial risk in some fashion.

>
>    1. What is the process for other events to seek sponsorship?
>
> Code sprints have the above policy, foss4g events are the subjet of a
bidding process (and an entire committee).

Often local chapters put on events, some due so as their own
not-for-profit, but often it is just individuals or organizations taking on
the risk.

>
>    1. Is there a budget amount for event sponsorship?
>
> There is an operational budget:
https://wiki.osgeo.org/wiki/Board_of_Directors#Operational_Budget_for_2016

This activity touches on two operational budgets: outreach and events

Since code sprints often turn a profit (thanks sponsors) they rarely
actually require funds, often OSGeo can provide initial financial backing
to book facilities, be in position to accept sponsorship. We occasionally
make things more complicated by sharing any profits from an event, I have
not always kept track of how that works.

>
>    1. Should this be determined at board level or delegated to a lower
>    level?
>
> Thank you for your concern, I also think the board is taking on too much.
In the past codesprint requests have been infrequent and not a bother for
the board - there seems to be more happening this year which is nice.

The conference committee is focused on foss4g, the marketing committee is
not very active, perhaps a new subcommittee could be formed if you are
interested.
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