[Board] FOSS4G 2018 Draft Request for Proposals document for comment

[Steven Feldman]

All

After several early drafts and wise advice from Cameron and Eli, here is the final draft of the RfP document for FOSS4G 2018.

A little background to the changes:

1) The old RfP ran out at 58 pages with some long appendices. I have reduced the document to 12 pages by pushing the appendix of past reports to a page on the wiki and by cross referencing as much stuff as possible to the wiki (which also ensures that it is more likely to remain current)

2) The document is designed to be as generic as possible. It should need little change for 2019 etc unless we change major policy or processes.

3) The document is structured with all key information and dates in 2 tables at the beginning which are cross referenced throughout the doc

4) References to delegate prices and concessions have been left sufficiently open to allow/encourage bidders to suggest innovative models

5) There is specific reference to the availability of seed finance and the expectations of return to OSGeo if we provide funding.

6) In the past we had a complex voting system which required committee members to rank all proposals. We did not actually use that voting system and each member voted for one proposal. I have proposed a 1st and 2nd choice system (2nd choices are only used if there is a tie at the 1st vote stage)

Please comment on the RfP by 18.00 GMT on Wednesday 21st, I need to integrate any changes before publishing the RfP on 23rd.

Board members if you have any comments could you please post into this thread on Conference list rather than the board list.

Potential FOSS4G bidders should be aware that this draft is subject to community comment and possible revision

May the FOSS be with you
______
Steven

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