[Board] osgeo budget homework

[Jody Garnett]

On 10 December 2017 at 10:35, María Arias de Reyna <delawen at gmail.com>
 wrote:

> This meeting will be mostly for the budget. So if we do our homework
> before that, I see no problem. I don't know about others.
>
> Taking this to a separate thread so as not to distract from scheduling. I
agreed about the home work, what do have have that needs doing?

Q: Compare OSGeo Budget 2018 <https://wiki.osgeo.org/wiki/OSGeo_Budget_2018>
with prior years?

The finance committee <https://wiki.osgeo.org/wiki/Finance_Committee> page
has the best overview of prior budgets (both passed by the OSGeo board and
by the Finance committee when it was operating).

Q: I would like to know how much we spent in 2017.

There is a column for it in our draft budget but it is not filled in yet.
There are two ways to arrive at this number; go through our motions in
loomio and see what spending was approved; or ask our treasurer (since even
approved money is sometimes not spent, like for the foss4ge code sprint
pizza).

A related note may be expected income from foss4g 2017, I understand 2016
is still waiting on tax system.

Q: Double check our draft budget against the email requests.

I think anyone can do this, please reply to the request email so we do not
double check. As an example I replied to Ben's request for a GeoServer
budget after making sure it was listed correctly on the wiki.

Q: Discuss things that appear unclear / odd / surprising

There are a lot of code sprint requests, they have been isolated into a
separate category since they have a procedure to follow (involving securing
sponsorship beyond just OSGeo) and funds raised from one event help support
the next. So if we have a total of 10k for a code sprint budget we may only
need 6k cash on hand to accomplish that goal.  To make sense of the code
sprint requests we may need the GRASS and PostGIS budget requests need to
be broken out so we can plan this effectively.

The C Tribe spring showed up under the map server budget request, we should
probably untangle this one so it is clear.

Q: Note proposed activities that are not accounted for ... a couple that
have been mentioned in meetings and email that have not been pursued.

We have not yet reformed the geospatial data committee, or dissolved the
old one.  I think we could plan that such a committee will exist and set
aside some budget for operations.

By the same token for the last two meetings Jeff McKenna has wanted to
discuss setting up a website committee. Jeff if you wish to peruse this
discussion can we do so via email prior to the budget is set?

Turning a day near the bonn code sprint into a f2f meeting that involves
either all officers (an idea I proposed earlier) or all "charter" members
(and idea proposed during debates on different election styles).

Hiring a position to assist with director activities; may be some overlap
with duty of "meeting scribe" (following up on motions and actions) and
secretary (following up on formal correspondence).

Clarification on liability insurance with respect to our officers,
including committee chairs and project representatives. While we had a good
email discussion we do not yet have clear guidance.


--
Jody Garnett
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