[Board] Fwd: [OSGeo-Conf] [rfp 2019] extension of the proposal period by one week

[Jeff McKenna]

Hi Till,

Thanks for the update on the process.  It's a tight timeline before 
Christmas, but I agree that the sooner the bidders know the final 
decision the better.   -jeff




On 2017-10-29 8:59 AM, Till Adams wrote:
> Dear OSGeo-Board,
> 
> as both teams agreed, the conference committee extended the period for 
> preparation of the proposals for FOSS4G2019. The new deadline for 
> proposals now is the 4th of December, the q&a period lasts until 15th of 
> December. After this the conference committee will vote on the 
> proposals. See the corresponding emails below.
> 
> We will send the official result to the Board on December 18. The 
> procedure foresees that the Board will then vote on the Conference 
> Committee's proposal. I would please you to consider to vote promptly 
> after our vote, so that we are able to inform the teams before Christmas.
> 
> Since Vasile and Maria represent both chairs of the respective LOCs on 
> the board, I would suggest that both abstain from this vote, but of 
> course this is matter of the Board, not mine.
> 
> On behalf of the conference committee,
> 
> Till
> 
> 
> -------- Weitergeleitete Nachricht --------
> Betreff: 	[OSGeo-Conf] [rfp 2019] extension of the proposal period by 
> one week
> Datum: 	Sun, 29 Oct 2017 12:49:54 +0100
> Von: 	Till Adams <till.adams at fossgis.de>
> An: 	conference_dev at lists.osgeo.org, delawen at gmail.com, Vasile 
> Craciunescu <vasile at geo-spatial.org>
> 
> 
> 
> Dear Conference Comittee, SLOC and BLOC!
> 
> As the Spanish team and some of our committee members have agreed (and 
> there have been no dissenting votes) I would like to announce that the 
> time period for submitting the proposals for RfP2019 has been extended 
> by one week. The new deadline for the proposals is now *4th of December*.
> 
> I have changed the corresponding pages in the WIKI [1] and shortened the 
> question phase by three days (until 15th of December). This allows the 
> Board to approve the election of the Conference Committee before Christmas.
> 
> ***Note for the voting members***
> !! Please note, that the final vote on the proposals takes place between 
> 15th and 17th of December !!
> Be preapred and please vote, no matter where you are !!!
> 
> 
> Regards, Till
> 
> 
> [1] https://wiki.osgeo.org/wiki/FOSS4G_2019_Bid_Process
> 
> 
> Am 27.10.2017 um 13:26 schrieb Till Adams:
>>
>> Maria,
>>
>> I am happy, that you agree (and to be honest, I expected that more or 
>> less ;-)).
>>
>> I do not want to support any kinds of "election campaigns" here, so I 
>> feel that I have to clarify up some things about your notice in the 
>> 2nd part of your email:
>>
>> The idea and the initiative for this extension are 100% based on my 
>> personal thoughts, nothing else. No one of BLOC asked me to do that, 
>> so there is no need to be surprised ;-).
>> I just remembered the time when we @Bonn prepared our proposal. 
>> Although such a proposal is the sum of work of many people, in the end 
>> it was me to write major parts and that *might* be the same for SLOC 
>> and BLOC. I say *might* because I do not want to start any discussion 
>> on this here & now. I also think, that the internal organisation is a 
>> matter of the [_]LOCs.
>>
>> !! If this extension of the proposal period leaves any bland flavour, 
>> we shouldn't do it !!
>>
>> In general I am quite sure, that the Romanian and also the Spanish 
>> communties are big and well organized. My intention (and my job) is to 
>> guarantee a fair competition among the teams.
>>
>> Till
>>
>>
>>
>>
>>
>> Am 27.10.2017 um 12:28 schrieb María Arias de Reyna:
>>>
>>>
>>> On Fri, Oct 27, 2017 at 12:05 PM, Till Adams <till.adams at fossgis.de 
>>> <mailto:till.adams at fossgis.de>> wrote:
>>>
>>>     Dear Conference Committee, dear Maria as representant of the Sevilla
>>>     team (SLOC)!
>>>
>>>     I think you all have seen, that Vasile, the CRO of the recently
>>>     finished
>>>     board votings had a lot TODO's around the voting procedure. Many of
>>>     these time consuming issues couldn't be foreseen due to all the
>>>     happenings around the voting period.
>>>
>>>     The point is, that Vasile is also foreseen as chair of the Bucharest
>>>     team for Rfp 2019 (BLOC). Having noticed all this, I asked
>>>     Vasile, if he
>>>     would agree me proposing to extent the proposal period for Rfp
>>>     2019 by
>>>     one week. This to give especially him some more time to prepare the
>>>     proposal without running into a hastle. Of course provided that
>>>     SLOC agrees!
>>>
>>>     I think it's only fair and we should give BLOC the chance to make
>>>     a good
>>>     proposal for a fair competition between SLOC and BLOC. In general
>>>     that
>>>     would mean, that all the dates mentioned on [1] would slip back a
>>>     week,
>>>     but we still would be able to present the location for 2019 by
>>>     Christmas
>>>     (if the board would find a date for their final decision). We
>>>     also could
>>>     shorten the question period by a few days, so the board has more
>>>     options.
>>>
>>>     So first I'd like to ask you Maria, as representant of SLOC, what
>>>     your
>>>     thoughts on this are? Can we agree on this proposal?
>>>
>>>
>>> Dear Till,
>>>
>>> What you say makes sense. It is on our best interest to have good 
>>> proposals and if BLOC finds they need more time, I can't refuse. 
>>> Whatever is needed to have the best FOSS4G.
>>>
>>> Although, I have to say, I am a bit surprised. I heard romanian 
>>> community was stronger, not depending so much on Vasile (even if he 
>>> is chair). At least for the Spanish community, we try to be 
>>> horizontal and not depend on individuals.
>>>
>>>
>>>     If SLOC agrees, I'd like to ask the voting members of CC for their
>>>     statement (Just a question, but do we have to call for a vote, if
>>>     SLOC
>>>     agrees?)
>>>
>>>     I wish you all a nice weekend!
>>>
>>>     Till
>>>
>>>
>>>