[Board] Budgeting project event support for 2018

[Jody Garnett]

Yep, it is clear for annual budget (where all monies come from OSGeo).

My point in the third paragraph is this - to confirm how accounting works
across years - where a group has raised funds to keep track of. A bit more
of internal accounting will be needed on our end, to avoid the overhead of
committees setting up their own bank account.
On Fri, Sep 29, 2017 at 3:41 AM Angelos Tzotsos <gcpp.kalxas at gmail.com>
wrote:

> Hi Jody,
>
> I do not think this is unclear, we already have a board decision about
> this issue: the marketing committee asked to move unspent budget from 2016
> to 2017 and this request was refused by the board.
>
> Best,
> Angelos
>
>
> On 09/29/2017 07:04 AM, Jody Garnett wrote:
>
> One thing to keep in mind - it is not clear about taking money from year to
> year.
>
> The marketing committee had this question: wondering if it could use
> "unspent" money from last year towards this years goals. Since we expected
> to have to print a lot of new banners for local chapters.  We were told no
> ... that the budget did not carry forward from year to year. I am kind of
> okay with that, it does mean that for long term planning a bit more
> discussion is needed - which is good for transparency.
>
> A similar issue is before project steering committees, especially when
> funds have been donated towards a projects (open layers was sponsored this
> year) or towards an initiative (the global travel grant program has been
> sponsored this year).  I expect these means we need a little project by
> project accounting beyond the OSGeo annual budget. I would like to sort
> this out with the treasurer; as I do not want each project steering
> committee to have to incorporate in order to have a bank account (it is one
> of the things we founded OSGeo to do for the projects).
>
>
> --
> Jody Garnett
>
> On 28 September 2017 at 21:01, Jody Garnett <jody.garnett at gmail.com> <jody.garnett at gmail.com> wrote:
>
>
> Your project steering committee makes a motion, and you ask the treasurer.
> This is how GeoServer was able to assist the marlin project's java one
> fundraiser.
>
> You can see our meeting mins here: http://osgeo-org.1560.x6.nabble.com/GeoTools-GeoWebCache-GeoServer-Meeting-
> 2017-07-25-td5329187.html <http://x6.nabble.com/GeoTools-GeoWebCache-GeoServer-Meeting-2017-07-25-td5329187.html>
>
> And then the motion on the email list: http://osgeo-org.1560.x6.nabble.com/PSC-motion-help-Marlin-developer-reach-to-
> JavaOne-td5329262.html <http://x6.nabble.com/PSC-motion-help-Marlin-developer-reach-to-JavaOne-td5329262.html>
>
> I should say that most projects budget only outlined a need for
> code-sprint funding, which really helped figure out how much we needed to
> set aside for that this year. Prior experience indicated that sponsor
> donations often mean that code sprints turn a profit, so OSGeo can often
> carry money from event to event ...  Our procedure for code sprint
>
> <https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines> <https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines> is designed to make
> sure the team is putting some effort into attracting sponsorship, and that
> allows OSGeo both provide initial money (to rent facilities) before
> sponsorship comes through, and to backfill in the event of a loss so our
> volunteers are not personally on the hook (it is stressful enough running
> one of these events).
> --
> Jody Garnett
>
> On 28 September 2017 at 14:33, Basques, Bob (CI-StPaul) <
>
> bob.basques at ci.stpaul.mn.us> wrote:
>
>
> All,
>
> What’s the process for using the requested funding for the GeoMoose
> project?  Can we still use these monies this year for example?  We haven’t
> gone after any of the requested funding yet as we’ve been wanting to set up
> a fiscal agent first.   That’s close to being completed now.
>
> Thanks
>
> bobb
>
>
>
> On Sep 26, 2017, at 2:43 PM, Anita Graser <anitagraser at gmx.at> <anitagraser at gmx.at> wrote:
>
> Hi,
>
> Last year, we asked the all projects to help us budget for
> preject-related events. The feedback (before consolidation) was (https://wiki.osgeo.org/index.php?title=OSGeo_Budget_2017&oldid=104525
> ​)​
> GRASS 1,500 code sprint
> QGIS 2,000 3,000 1x developer meeting & 1x user conference
> GeoServer 1,500 2,000 1x developer meeting / sprint
> ZOO-Project 2,000 code sprint
> OpenLayers 2,000 code sprint
> MapServer 5,000 code sprint (and possibly assist in travel)
> PyWPS code sprint, see request details http://osgeo-org.1560.x6.nabble.com/PyWPS-winter-code-sprint-td5283188.html
> GeoMOOSE 3,000 GeoMOOSE presence in at least three regional conferences,
> generation of OSGeo-Live USB Thumbdrives for handout at conferences and
> other project participation events, seed funding for at least one GeoMOOSE
> code Sprint and at least one GeoMOOSE workshop
> pycsw 2,000 code sprint
>
> We finally budgeted 17,500. How does this compare to the actual spending
> this year?
>
> If you agree, I'll go ahead and ask our projects to provide input for
> next year's budget. This way, the incoming board will already have the
> information they need to start planning.
>
> Regards,
> Anita
>
>
>
>
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> --
> Angelos Tzotsos, PhD
> Charter Member
> Open Source Geospatial Foundationhttp://users.ntua.gr/tzotsos
>
> --
--
Jody Garnett
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