[Board] Budgeting project event support for 2018

[Angelos Tzotsos]

Hi Jody,

I do not think this is unclear, we already have a board decision about 
this issue: the marketing committee asked to move unspent budget from 
2016 to 2017 and this request was refused by the board.

Best,
Angelos

On 09/29/2017 07:04 AM, Jody Garnett wrote:
> One thing to keep in mind - it is not clear about taking money from year to
> year.
>
> The marketing committee had this question: wondering if it could use
> "unspent" money from last year towards this years goals. Since we expected
> to have to print a lot of new banners for local chapters.  We were told no
> ... that the budget did not carry forward from year to year. I am kind of
> okay with that, it does mean that for long term planning a bit more
> discussion is needed - which is good for transparency.
>
> A similar issue is before project steering committees, especially when
> funds have been donated towards a projects (open layers was sponsored this
> year) or towards an initiative (the global travel grant program has been
> sponsored this year).  I expect these means we need a little project by
> project accounting beyond the OSGeo annual budget. I would like to sort
> this out with the treasurer; as I do not want each project steering
> committee to have to incorporate in order to have a bank account (it is one
> of the things we founded OSGeo to do for the projects).
>
>
> --
> Jody Garnett
>
> On 28 September 2017 at 21:01, Jody Garnett <jody.garnett at gmail.com> wrote:
>
>> Your project steering committee makes a motion, and you ask the treasurer.
>> This is how GeoServer was able to assist the marlin project's java one
>> fundraiser.
>>
>> You can see our meeting mins here: http://osgeo-org.1560.
>> x6.nabble.com/GeoTools-GeoWebCache-GeoServer-Meeting-
>> 2017-07-25-td5329187.html
>>
>> And then the motion on the email list: http://osgeo-org.1560.
>> x6.nabble.com/PSC-motion-help-Marlin-developer-reach-to-
>> JavaOne-td5329262.html
>>
>> I should say that most projects budget only outlined a need for
>> code-sprint funding, which really helped figure out how much we needed to
>> set aside for that this year. Prior experience indicated that sponsor
>> donations often mean that code sprints turn a profit, so OSGeo can often
>> carry money from event to event ...  Our procedure for code sprint
>> <https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines> is designed to make
>> sure the team is putting some effort into attracting sponsorship, and that
>> allows OSGeo both provide initial money (to rent facilities) before
>> sponsorship comes through, and to backfill in the event of a loss so our
>> volunteers are not personally on the hook (it is stressful enough running
>> one of these events).
>> --
>> Jody Garnett
>>
>> On 28 September 2017 at 14:33, Basques, Bob (CI-StPaul) <
>> bob.basques at ci.stpaul.mn.us> wrote:
>>
>>> All,
>>>
>>> What’s the process for using the requested funding for the GeoMoose
>>> project?  Can we still use these monies this year for example?  We haven’t
>>> gone after any of the requested funding yet as we’ve been wanting to set up
>>> a fiscal agent first.   That’s close to being completed now.
>>>
>>> Thanks
>>>
>>> bobb
>>>
>>>
>>>
>>> On Sep 26, 2017, at 2:43 PM, Anita Graser <anitagraser at gmx.at> wrote:
>>>
>>> Hi,
>>>
>>> Last year, we asked the all projects to help us budget for
>>> preject-related events. The feedback (before consolidation) was (
>>> https://wiki.osgeo.org/index.php?title=OSGeo_Budget_2017&oldid=104525
>>> ​)​
>>> GRASS 1,500 code sprint
>>> QGIS 2,000 3,000 1x developer meeting & 1x user conference
>>> GeoServer 1,500 2,000 1x developer meeting / sprint
>>> ZOO-Project 2,000 code sprint
>>> OpenLayers 2,000 code sprint
>>> MapServer 5,000 code sprint (and possibly assist in travel)
>>> PyWPS code sprint, see request details http://osgeo-org.1560.
>>> x6.nabble.com/PyWPS-winter-code-sprint-td5283188.html
>>> GeoMOOSE 3,000 GeoMOOSE presence in at least three regional conferences,
>>> generation of OSGeo-Live USB Thumbdrives for handout at conferences and
>>> other project participation events, seed funding for at least one GeoMOOSE
>>> code Sprint and at least one GeoMOOSE workshop
>>> pycsw 2,000 code sprint
>>>
>>> We finally budgeted 17,500. How does this compare to the actual spending
>>> this year?
>>>
>>> If you agree, I'll go ahead and ask our projects to provide input for
>>> next year's budget. This way, the incoming board will already have the
>>> information they need to start planning.
>>>
>>> Regards,
>>> Anita
>>>
>>>
>>>
>>>
>>> _______________________________________________
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>>> Board at lists.osgeo.org
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>>>
>>>
>>>
>>> "Get your facts first, then you can distort them as you please. “
>>> - Mark Twain
>>>
>>>
>>>
>>>
>>>
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>>>
>>
>
>
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-- 
Angelos Tzotsos, PhD
Charter Member
Open Source Geospatial Foundation
http://users.ntua.gr/tzotsos

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