[Board] Budgeting project event support for 2018

[Jody Garnett]

One thing to keep in mind - it is not clear about taking money from year to
year.

The marketing committee had this question: wondering if it could use
"unspent" money from last year towards this years goals. Since we expected
to have to print a lot of new banners for local chapters.  We were told no
... that the budget did not carry forward from year to year. I am kind of
okay with that, it does mean that for long term planning a bit more
discussion is needed - which is good for transparency.

A similar issue is before project steering committees, especially when
funds have been donated towards a projects (open layers was sponsored this
year) or towards an initiative (the global travel grant program has been
sponsored this year).  I expect these means we need a little project by
project accounting beyond the OSGeo annual budget. I would like to sort
this out with the treasurer; as I do not want each project steering
committee to have to incorporate in order to have a bank account (it is one
of the things we founded OSGeo to do for the projects).


--
Jody Garnett

On 28 September 2017 at 21:01, Jody Garnett <jody.garnett at gmail.com> wrote:

> Your project steering committee makes a motion, and you ask the treasurer.
> This is how GeoServer was able to assist the marlin project's java one
> fundraiser.
>
> You can see our meeting mins here: http://osgeo-org.1560.
> x6.nabble.com/GeoTools-GeoWebCache-GeoServer-Meeting-
> 2017-07-25-td5329187.html
>
> And then the motion on the email list: http://osgeo-org.1560.
> x6.nabble.com/PSC-motion-help-Marlin-developer-reach-to-
> JavaOne-td5329262.html
>
> I should say that most projects budget only outlined a need for
> code-sprint funding, which really helped figure out how much we needed to
> set aside for that this year. Prior experience indicated that sponsor
> donations often mean that code sprints turn a profit, so OSGeo can often
> carry money from event to event ...  Our procedure for code sprint
> <https://wiki.osgeo.org/wiki/Code_Sprint_Guidelines> is designed to make
> sure the team is putting some effort into attracting sponsorship, and that
> allows OSGeo both provide initial money (to rent facilities) before
> sponsorship comes through, and to backfill in the event of a loss so our
> volunteers are not personally on the hook (it is stressful enough running
> one of these events).
> --
> Jody Garnett
>
> On 28 September 2017 at 14:33, Basques, Bob (CI-StPaul) <
> bob.basques at ci.stpaul.mn.us> wrote:
>
>> All,
>>
>> What’s the process for using the requested funding for the GeoMoose
>> project?  Can we still use these monies this year for example?  We haven’t
>> gone after any of the requested funding yet as we’ve been wanting to set up
>> a fiscal agent first.   That’s close to being completed now.
>>
>> Thanks
>>
>> bobb
>>
>>
>>
>> On Sep 26, 2017, at 2:43 PM, Anita Graser <anitagraser at gmx.at> wrote:
>>
>> Hi,
>>
>> Last year, we asked the all projects to help us budget for
>> preject-related events. The feedback (before consolidation) was (
>> https://wiki.osgeo.org/index.php?title=OSGeo_Budget_2017&oldid=104525
>> ​)​
>> GRASS 1,500 code sprint
>> QGIS 2,000 3,000 1x developer meeting & 1x user conference
>> GeoServer 1,500 2,000 1x developer meeting / sprint
>> ZOO-Project 2,000 code sprint
>> OpenLayers 2,000 code sprint
>> MapServer 5,000 code sprint (and possibly assist in travel)
>> PyWPS code sprint, see request details http://osgeo-org.1560.
>> x6.nabble.com/PyWPS-winter-code-sprint-td5283188.html
>> GeoMOOSE 3,000 GeoMOOSE presence in at least three regional conferences,
>> generation of OSGeo-Live USB Thumbdrives for handout at conferences and
>> other project participation events, seed funding for at least one GeoMOOSE
>> code Sprint and at least one GeoMOOSE workshop
>> pycsw 2,000 code sprint
>>
>> We finally budgeted 17,500. How does this compare to the actual spending
>> this year?
>>
>> If you agree, I'll go ahead and ask our projects to provide input for
>> next year's budget. This way, the incoming board will already have the
>> information they need to start planning.
>>
>> Regards,
>> Anita
>>
>>
>>
>>
>> _______________________________________________
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>> https://lists.osgeo.org/mailman/listinfo/board
>>
>>
>>
>> "Get your facts first, then you can distort them as you please. “
>> - Mark Twain
>>
>>
>>
>>
>>
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>>
>
>
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