[Board] foss4gna board participation and coordination part 2

[Guido Stein]

Ok, got it.

On Thu, Apr 26, 2018, 10:13 AM Jody Garnett <jody.garnett at gmail.com> wrote:

> It looks like we as OSGeo did not get organized enough to have a booth
> Guido.
>
> While I am part of the conference committee personally (to help out
> workshops) I had not been looking into what the board wanted to accomplish
> until very recently.
>
> On Thu, Apr 26, 2018 at 7:08 AM Guido Stein <guido at guidostein.com> wrote:
>
>> Hey folks,
>>
>> is there something I should be doing? I was planning on hanging out at
>> the booth as much as possible, not sure what my schedule will be.
>>
>> -Guido
>>
>> On Thu, Apr 26, 2018 at 12:37 AM Jody Garnett <jody.garnett at gmail.com>
>> wrote:
>>
>>> Actually I am not sure, because we are listed as gold sponsors on the
>>> website I figured it included registrations to go with the booth. But since
>>> I was just surprised about booth ...
>>>
>>> Reference: https://2018.foss4g-na.org/prospectus
>>> --
>>> Jody Garnett
>>>
>>>
>>> On Wed, 25 Apr 2018 at 19:00, Helena Mitasova <hmitaso at ncsu.edu> wrote:
>>>
>>>> This is to confirm that I have the airtickets and hotel booked,
>>>> arriving Sunday May 13 evening and leaving Wednesday May 16 morning (I need
>>>> to be back for a workshop in the afternoon).
>>>>
>>>> I am not sure about the registration - I assume I will need one.
>>>> I am looking forward to meeting everyone who can come there and get all
>>>> the updates on the North America chapter,
>>>>
>>>> best regards,
>>>>
>>>> Helena
>>>>
>>>> P.S. For those who know them, Anna has successfully defended PhD March
>>>> 12 and Vashek this Monday April 23 and for now they are staying as postdocs
>>>> at NCSU.
>>>>
>>>>
>>>> On Apr 25, 2018, at 4:22 PM, Jody Garnett <jody.garnett at gmail.com>
>>>> wrote:
>>>>
>>>> Tuesday while Helena is still in town, all our stuff happens
>>>> Monday-Tuesday.
>>>> --
>>>> Jody Garnett
>>>>
>>>>
>>>> On Wed, 25 Apr 2018 at 13:16, Michael Smith <
>>>> michael.smith.erdc at gmail.com> wrote:
>>>>
>>>>> Michael Smith – travel and accommodations booked. Govt travel
>>>>> approved. Workshop on Thursday afternoon.
>>>>>
>>>>>
>>>>>
>>>>> I’ll be at the members meeting.
>>>>>
>>>>>
>>>>>
>>>>> What day is the Sponsors/Partners meeting?
>>>>>
>>>>>
>>>>>
>>>>> *From: *Jody Garnett <jody.garnett at gmail.com>
>>>>> *Date: *Wednesday, April 25, 2018 at 4:12 PM
>>>>> *To: *Jeff McKenna <jmckenna at gatewaygeomatics.com>, Helena Mitasova <
>>>>> hmitaso at ncsu.edu>, Michael Smith <michael.smith.erdc at gmail.com>
>>>>> *Cc: *osgeo-board List <board at lists.osgeo.org>
>>>>> *Subject: *foss4gna board participation and coordination part 2
>>>>>
>>>>>
>>>>>
>>>>> Okay we have three weeks to go, some updates and coordination are
>>>>> needed.
>>>>>
>>>>>
>>>>>
>>>>> 1) osgeo attendance / board member presence
>>>>>
>>>>>
>>>>>
>>>>> Board members:
>>>>>
>>>>> - Helena Mitasova - confirmed! believe travel and accommodation are
>>>>> booked
>>>>>
>>>>> - Jeff McKenna - not confirmed
>>>>>
>>>>> - Michael Smith - confirmed
>>>>>
>>>>> - Jody Garnett - confirmed, travel booked
>>>>>
>>>>>
>>>>>
>>>>> Members at large:
>>>>>
>>>>> - New osgeo・us chapter members should be present, would be good to
>>>>> coordinate
>>>>>
>>>>>
>>>>>
>>>>> *While we have booth materials (banners,hand outs) present in
>>>>> st-louis, the exhibitor area has sold out.  Currently looking at having out
>>>>> banners scattered around at the event as hosts.*
>>>>>
>>>>>
>>>>>
>>>>> 2) Schedule a member meeting at foss4gna
>>>>>
>>>>>
>>>>>
>>>>> Timeslot established, we can borrow the un-meeting format from
>>>>> code-sprint.
>>>>>
>>>>>
>>>>>
>>>>> https://2018.foss4g-na.org/bof-session/osgeo-members-meeting
>>>>>
>>>>>
>>>>>
>>>>> Promotion of this activity will be needed.
>>>>>
>>>>>
>>>>>
>>>>> 3) Schedule a Sponsors/Partners meeting
>>>>>
>>>>>
>>>>>
>>>>> Currently we have a time slot (7:30-9:00 Breakfast meeting), and a
>>>>> reservation.
>>>>>
>>>>>
>>>>>
>>>>> I have sent a lit of sponsors and partners in North America to the
>>>>> board-priv list, we will need to send out email invites and see who can
>>>>> join us.
>>>>>
>>>>>
>>>>>
>>>>> Reservation asks us to respond with final headcount ...  for COB
>>>>> tomorrow. Given that we have not started inviting anyone I think we should
>>>>> aim for 15-20 people.
>>>>>
>>>>>
>>>>>
>>>>> 4) Travel Grant Program
>>>>>
>>>>>
>>>>>
>>>>> While the conference committee has now gotten back to us, the time is
>>>>> too short to arrange anything for the event. While this is a disappointing
>>>>> result (especially given diversity goals) I hope the coordination can be
>>>>> improved on for other regional events such as foss4g-eu and foss4g-asia.
>>>>>
>>>>> --
>>>>>
>>>>> Jody Garnett
>>>>>
>>>>
>>>> Helena Mitasova
>>>> Professor at the Department of Marine,
>>>> Earth, and Atmospheric Sciences
>>>> Associate director and faculty fellow at the Center for Geospatial
>>>> Analytics
>>>> North Carolina State University
>>>> Raleigh, NC 27695-8208
>>>> hmitaso at ncsu.edu
>>>> http://geospatial.ncsu.edu/osgeorel/publications.html
>>>>
>>>> "All electronic mail messages in connection with State business which
>>>> are sent to or received by this account are subject to the NC Public
>>>> Records Law and may be disclosed to third parties.”
>>>>
>>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/board
>>
>> --
> --
> Jody Garnett
>
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