[Board] foss4gna board participation and coordination part 2

[Jody Garnett]

It looks like we as OSGeo did not get organized enough to have a booth
Guido.

While I am part of the conference committee personally (to help out
workshops) I had not been looking into what the board wanted to accomplish
until very recently.

On Thu, Apr 26, 2018 at 7:08 AM Guido Stein <guido at guidostein.com> wrote:

> Hey folks,
>
> is there something I should be doing? I was planning on hanging out at the
> booth as much as possible, not sure what my schedule will be.
>
> -Guido
>
> On Thu, Apr 26, 2018 at 12:37 AM Jody Garnett <jody.garnett at gmail.com>
> wrote:
>
>> Actually I am not sure, because we are listed as gold sponsors on the
>> website I figured it included registrations to go with the booth. But since
>> I was just surprised about booth ...
>>
>> Reference: https://2018.foss4g-na.org/prospectus
>> --
>> Jody Garnett
>>
>>
>> On Wed, 25 Apr 2018 at 19:00, Helena Mitasova <hmitaso at ncsu.edu> wrote:
>>
>>> This is to confirm that I have the airtickets and hotel booked, arriving
>>> Sunday May 13 evening and leaving Wednesday May 16 morning (I need to be
>>> back for a workshop in the afternoon).
>>>
>>> I am not sure about the registration - I assume I will need one.
>>> I am looking forward to meeting everyone who can come there and get all
>>> the updates on the North America chapter,
>>>
>>> best regards,
>>>
>>> Helena
>>>
>>> P.S. For those who know them, Anna has successfully defended PhD March
>>> 12 and Vashek this Monday April 23 and for now they are staying as postdocs
>>> at NCSU.
>>>
>>>
>>> On Apr 25, 2018, at 4:22 PM, Jody Garnett <jody.garnett at gmail.com>
>>> wrote:
>>>
>>> Tuesday while Helena is still in town, all our stuff happens
>>> Monday-Tuesday.
>>> --
>>> Jody Garnett
>>>
>>>
>>> On Wed, 25 Apr 2018 at 13:16, Michael Smith <
>>> michael.smith.erdc at gmail.com> wrote:
>>>
>>>> Michael Smith – travel and accommodations booked. Govt travel approved.
>>>> Workshop on Thursday afternoon.
>>>>
>>>>
>>>>
>>>> I’ll be at the members meeting.
>>>>
>>>>
>>>>
>>>> What day is the Sponsors/Partners meeting?
>>>>
>>>>
>>>>
>>>> *From: *Jody Garnett <jody.garnett at gmail.com>
>>>> *Date: *Wednesday, April 25, 2018 at 4:12 PM
>>>> *To: *Jeff McKenna <jmckenna at gatewaygeomatics.com>, Helena Mitasova <
>>>> hmitaso at ncsu.edu>, Michael Smith <michael.smith.erdc at gmail.com>
>>>> *Cc: *osgeo-board List <board at lists.osgeo.org>
>>>> *Subject: *foss4gna board participation and coordination part 2
>>>>
>>>>
>>>>
>>>> Okay we have three weeks to go, some updates and coordination are
>>>> needed.
>>>>
>>>>
>>>>
>>>> 1) osgeo attendance / board member presence
>>>>
>>>>
>>>>
>>>> Board members:
>>>>
>>>> - Helena Mitasova - confirmed! believe travel and accommodation are
>>>> booked
>>>>
>>>> - Jeff McKenna - not confirmed
>>>>
>>>> - Michael Smith - confirmed
>>>>
>>>> - Jody Garnett - confirmed, travel booked
>>>>
>>>>
>>>>
>>>> Members at large:
>>>>
>>>> - New osgeo・us chapter members should be present, would be good to
>>>> coordinate
>>>>
>>>>
>>>>
>>>> *While we have booth materials (banners,hand outs) present in st-louis,
>>>> the exhibitor area has sold out.  Currently looking at having out banners
>>>> scattered around at the event as hosts.*
>>>>
>>>>
>>>>
>>>> 2) Schedule a member meeting at foss4gna
>>>>
>>>>
>>>>
>>>> Timeslot established, we can borrow the un-meeting format from
>>>> code-sprint.
>>>>
>>>>
>>>>
>>>> https://2018.foss4g-na.org/bof-session/osgeo-members-meeting
>>>>
>>>>
>>>>
>>>> Promotion of this activity will be needed.
>>>>
>>>>
>>>>
>>>> 3) Schedule a Sponsors/Partners meeting
>>>>
>>>>
>>>>
>>>> Currently we have a time slot (7:30-9:00 Breakfast meeting), and a
>>>> reservation.
>>>>
>>>>
>>>>
>>>> I have sent a lit of sponsors and partners in North America to the
>>>> board-priv list, we will need to send out email invites and see who can
>>>> join us.
>>>>
>>>>
>>>>
>>>> Reservation asks us to respond with final headcount ...  for COB
>>>> tomorrow. Given that we have not started inviting anyone I think we should
>>>> aim for 15-20 people.
>>>>
>>>>
>>>>
>>>> 4) Travel Grant Program
>>>>
>>>>
>>>>
>>>> While the conference committee has now gotten back to us, the time is
>>>> too short to arrange anything for the event. While this is a disappointing
>>>> result (especially given diversity goals) I hope the coordination can be
>>>> improved on for other regional events such as foss4g-eu and foss4g-asia.
>>>>
>>>> --
>>>>
>>>> Jody Garnett
>>>>
>>>
>>> Helena Mitasova
>>> Professor at the Department of Marine,
>>> Earth, and Atmospheric Sciences
>>> Associate director and faculty fellow at the Center for Geospatial
>>> Analytics
>>> North Carolina State University
>>> Raleigh, NC 27695-8208
>>> hmitaso at ncsu.edu
>>> http://geospatial.ncsu.edu/osgeorel/publications.html
>>>
>>> "All electronic mail messages in connection with State business which
>>> are sent to or received by this account are subject to the NC Public
>>> Records Law and may be disclosed to third parties.”
>>>
>>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/board
>
> --
--
Jody Garnett
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