[Board] Motion to sponsor FOSS4G 2018 at the highest level

[Jody Garnett]

To make this a reality, and indeed to follow up on our previous motion,
here is where our budget sits:

https://wiki.osgeo.org/wiki/OSGeo_Budget_2018

* Admin: 3,000
* Travel: 15,000
* Partners and Sponsors: 2,000
* Code Sprints: 20,500

While I am not sure how much is left, I think we will need to adjust our
plan for the remainder of the year. Previously the board had an "outreach"
budget - this was moved out to committees (example conference committee,
marketing committee) in 2017 and we have kept that plan for 2018.

Our initial goal in obtaining a gold sponsorship ($8,000) was to have an
OSGeo booth, the absence of a local chapter the board is taking on this
responsibility. We could of also asked the marketing committee to do so but
we did not.

* Marketing: 21,500

I think we could ask the marketing committee if they are okay adjust the
budget since we obtain a booth. One of the goals for such a large budget
was to increase presence at parter events. DLOC is a good partner.

Other options:

a) TGP for regional events has not worked out, we could cancel it due to
lack of volunteers and reallocate 10k. We have 3k from last year that could
be added for 13k.

b) increase our partners and sponsors budget to cover the difference

Doing all these things would look like:

- 8k from marketing budget for booth, representing a gold sponsorship
- 13k from canceling regional TGP
- 9k from increasing board "partners and sponsors" budget to explicitly
reach tansinite sponsorship goal

My reservation remains in effect, as host we have plenty of visibility and
do not need to pay more to increase our visible presence at the event. This
also puts us in competition with sponsors who are paying for visibility
(and uneven competition since profits from foss4g are sometimes returned to
OSGeo).

As such I would recommend we work with marketing committee on the booth
presence, and ask the conference committee if they would be willing to
cancel the regional TGP this year (if it is not being used by our regional
events thus far it is probably not happening in 2018. This brings us to the
"Diamond" level, and provides DLOC with the freedom to best decide how the
additional finical support can be effective.


--
Jody Garnett


On Thu, 21 Jun 2018 at 06:31, Jeff McKenna <jmckenna at gatewaygeomatics.com>
wrote:

> Hi Helena,
>
> Yes this motion is to increase the sponsorship level to Tanzanite (the
> highest level), in order to show our strong support for the Dar team,
> and to promote OSGeo at its own event.  -jeff
>
>
>
> On 2018-06-21 10:24 AM, Helena Mitasova wrote:
> > Jeff, board members,
> >
> > does this motion mean that we should vote about upgrading our
> > sponsorship from Platinum to Tanzanite or are we settled on the
> > Platinum? I don't feel I have enough information about the current
> > status of our contributions to FOSS4G 2018 and its relation
> > to the annual and long term budget to vote.
> >
> > Thank you, Helena
> >
> > Helena Mitasova
> > Professor, Department of Marine, Earth and Atmospheric Sciences
> > Faculty Fellow, Center for Geospatial Analytics
> > North Carolina State University
> > Raleigh, NC 27695-8208
> > http://www4.ncsu.edu/~hmitaso/
> > http://geospatial.ncsu.edu/osgeorel/publications.html
> >
> > email: hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>
> > ph: 919-513-1327 (no voicemail)
> > fax 919 515-7802
> >
> > On Wed, Jun 20, 2018 at 10:04 AM, Jeff McKenna
> > <jmckenna at gatewaygeomatics.com <mailto:jmckenna at gatewaygeomatics.com>>
> > wrote:
> >
> >     Dear fellow Board members,
> >
> >     I have started a vote on Loomio at:
> >
> https://www.loomio.org/p/DI8cUGku/motion-to-sponsor-foss4g-2018-at-the-highest-sponsorship-level-tanzanite-30-000usd-
> >     <
> https://www.loomio.org/p/DI8cUGku/motion-to-sponsor-foss4g-2018-at-the-highest-sponsorship-level-tanzanite-30-000usd-
> >
> >
> >     As described there, this motion is to increase OSGeo's sponsorship
> >     of the FOSS4G 2018 event, to the highest level of sponsorship. The
> >     funding can be used by the local committee at their discretion, and
> >     ensures top visibility for OSGeo at its own conference.
> >
> >     FOSS4G 2018 is a unique situation, and I believe the OSGeo Board
> >     must show its utmost support to the organizers.
> >
> >     I will start with my +1
> >
> >     Thanks,
> >
> >     -jeff
> >
> >
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