[Board] TGP policy/FOSS4G SotM Oceania

Wed Sep 12 03:30:40 PDT 2018

A motion is required. This is on my TODO/unread list to answer properly.

El mié., 12 sept. 2018 12:18, Steven Feldman <shfeldman at gmail.com> escribió:

> Could someone on the Board confirm whether a motion is required (Board or
> Conference Committee)
> ______
> Steven
>
>
> On 11 Sep 2018, at 23:00, John Bryant <johnwbryant at gmail.com> wrote:
>
> Steven & Michael
>
> Thanks very much for your thoughtful & supportive responses. Steven, your
> suggestions sound exactly right to me, and we've already taken these on
> board in our implementation (applications are currently incoming).
>
> So it sounds like we have general support within this group - does this
> require an OSGeo board motion?
>
> If so, for clarity:
>
>    - Our request is for AUD $3k (approx USD $2150) to support our
>    regional FOSS4G Travel Grant Program.
>    - We're contributing AUD $4500 in cash and 5 registrations (our cost
>    approx AUD $1500).
>    - If we receive support from OSGeo, we will contribute an additional 3
>    registrations (our cost approx AUD $900).
>    - Further details are available here
>    <https://docs.google.com/document/d/1RDlzFH5fyciTqY3xyj6aSvdOF8TOSX4MYosy7YNc9K0>
>    .
>
>
> Thank you!
> John
>
> On Wed, 12 Sep 2018 at 02:13, Steven Feldman <shfeldman at gmail.com> wrote:
>
>> Further thought
>>
>> We do need to draft a clear policy statement on funding and process of
>> future FOSS4Gs. Till and I have the Call for LoI’s for FOSS4G 2020 to get
>> out within the next week or so which we must prioritise.
>>
>> I’m suggesting that we approve Oceania’s $2k request and aim to get the
>> general TGP policy written up before the end of the calendar year so that
>> we are better equipped to support a number of FOSS4G events (global and
>> regional) in 2019. That will need a budget submission to the board for 2019.
>>
>> Cheers
>> ______
>> Steven
>>
>>
>> On 11 Sep 2018, at 17:08, Steven Feldman <shfeldman at gmail.com> wrote:
>>
>> Hi
>>
>> I’ve been offline for a few days. I would support a proposal to OSGeo
>> Board that we allocate $2,000 to the FOSS4G Oceania TGP
>>
>> I don’t know what the procedure is to get board ok and then funds
>> transfer to the Oceania team, hence I have copied this mail to the board
>> list.
>>
>> We can also provide you with a copy of our application form and notes on
>> how we did selection if that helps but you should not feel obliged to
>> follow use/modify our form.
>>
>> Some suggestions from me (based on experience of 2 big TGP’s)
>>
>>    1. You will receive way more applications than you can fill. Choose
>>    some criteria for grants that help you  to target the group(s) you want to
>>    facilitate and enable you to weed out other applicants quickly. Be clear
>>    about your criteria and who you will give priority to in your application
>>    form
>>    2. Recipients need to have some "skin in the game” i.e they are
>>    making a partial contribution towards their cost of travel and expenses
>>    3. Grants should not be paid out to recipients until they have
>>    arrived at the conference registration desk. You will need to make this
>>    clear to applicants in the application form and again when you notify them
>>    of award. This avoids a no show having received a grant in advance. I think
>>    this should be a PRECONDITION OF OSGEO TGP FUNDING
>>
>>
>> Till is chair of the Conference Committee so he may wish to add some
>> thoughts to this mail
>>
>> May the FOSS be with you
>> ______
>> Steven
>>
>>
>> On 10 Sep 2018, at 05:48, John Bryant <johnwbryant at gmail.com> wrote:
>>
>> Hi guys, just want to reiterate what Adam said, and stress that we will
>> need to know in advance of our 21 Sept closing date, if we're to execute
>> this efficiently. Our TGP attendees will mostly be flying from the Pacific
>> Islands, so they will need significant lead time to arrange visas and book
>> flights - we're already pushing it, so won't be able to push dates back at
>> all.
>>
>> Plenty of submissions so far - we shouldn't have any trouble at all
>> finding deserving attendees.
>>
>> I appreciate you 3 are in some pretty difficult time zones to work
>> together, so I can see some challenges to getting a proper OSGeo
>> TGP policy in place before our deadline. I'm hopeful we could act as a
>> guinea pig to some degree, and help contribute to the OSGeo policy by
>> experience.
>>
>> Our request
>> <https://docs.google.com/document/d/1RDlzFH5fyciTqY3xyj6aSvdOF8TOSX4MYosy7YNc9K0>
>> is for AUD $3k (a little over USD $2k), and we're putting in the equivalent
>> of about AUD $3k cash (AUD $4500 in doc includes value of full ticket
>> price). We're considering putting in more, but hoping to get some
>> indication of the probability of securing the OSGeo support first.
>>
>> Thanks a lot & appreciate your work on this amazing program, whether we
>> manage to get our conference on board or not.
>>
>> Cheers!
>> John
>>
>> On Mon, 10 Sep 2018 at 11:07, adam steer <adam.d.steer at gmail.com> wrote:
>>
>>> Hi Michael, Steven
>>>
>>> What needs to happen to get a TGP policy done? We’re champing at the bit
>>> because we’re closing applications in just under two weeks (21 September),
>>> and would like some certainty about whether the program will be funded by
>>> OSgeo or not.
>>>
>>> I appreciate that OSgeo want a policy for regional TGPs in place - so -
>>> what can we do to expedite that?
>>>
>>> Or: can we write the policy on the fly as we go and learn?
>>>
>>> We’re more than happy to remind the board or conference committee about
>>> our TGP and what we’re after...
>>>
>>> Thanks
>>>
>>> Adam
>>>
>>> --
>>> Dr. Adam Steer
>>> https://www.researchgate.net/profile/Adam_Steer
>>> http://au.linkedin.com/in/adamsteer
>>> http://orcid.org/0000-0003-0046-7236
>>> +61 427 091 712
>>> skype: adam.d.steer
>>> tweet: @adamdsteer
>>>
>>
>>
>>
> _______________________________________________
> Board mailing list
> Board at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/board
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/board/attachments/20180912/a7f8b75b/attachment.htm>