[Board] January board meeting

Tue Jan 22 04:39:29 PST 2019

It was good we have a draft budget for your to review.

We started by reviewing our upper limit stratatgy of leaving enough money
for the organization to run for two years.  All the seed money for foss4g
2019 and foss4gna 2019 is already out making that a bit harder to see.

Reviewing 2018 actuals shows us doing okay but not great at spending out
budget (we still need more volunteers more than anything). Our 2018 budget
was for 150k and we spent 90k if I remember correctly.

For 2019 planning started with a total of 250 or 260k which was higher then
we are comfortable with given our guidelines above. There was some
duplication in the spreadsheet, and some confusion with incubation,
OSGeoLive and Conference showing up as both a committee budget and
initiative budget.

Other than that it was just work, juggling priorities, finding additional
 duplication (both board and geoscience committee were funding town hall).
Some projects has marked down code sprint in their budget in addition to
our code sprint program.

We also reviewed/revised board draft budget the partner and sponsor
activity above. We should perhaps increase the admin section to cover legal
feedback requested. Also wanted to ask about the contact management
software Jeff mentioned (to better manage partners and sponsors) although
there is hope a NextCloud plugin can help here.

We did scale back community program to put some space between it and our
OSGeo projects. We have had very little use of it thus far. For projects in
incubation they have access to 3000 to work on incubation specifically and
1000 or so as OSGeo community while we could not approve any of these
budget requests (not graduated yet) we did take care to set aside enough to
cover their states goals.

Think we are down to around 225 which is a good balance between responsible
and uncomfortable with large numbers. Think Michael summed it up well
saying it will be a good year of our committees do everything outlined
here.

On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <delawen at gmail.com>
wrote:

> Good morning!
>
> How was the post-meeting about the budget? Can you summarize a bit so
> I can catch up?
>
> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <delawen at gmail.com>
> wrote:
> >
> > Good morning everyone!
> >
> > We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
> >
> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
> >
> > On Fri, Jan 11, 2019 at 12:25 PM <michael.smith.erdc at gmail.com> wrote:
> > >
> > > That works for me
> > >
> > > Mike
> > >
> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <delawen at gmail.com>
> wrote:
> > > >
> > > > Right now it looks like Monday 21st is the preferred date. Please,
> > > > those who haven't voted yet confirm this is a good choice!
> > > >
> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <
> tom.kralidis at gmail.com> wrote:
> > > >>
> > > >> Thanks María.  I've filled in the Doodle as per my current state
> (would
> > > >> be great to lock the meeting date/time sooner than later).
> > > >>
> > > >> ..Tom
> > > >>
> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <
> delawen at gmail.com> wrote:
> > > >>>
> > > >>> Hi,
> > > >>>
> > > >>> Sorry, I have had a very busy beginning of the year. Popping this
> from
> > > >>> my list :)
> > > >>>
> > > >>> Created a Doodle for the next meeting:
> https://doodle.com/poll/3ykszpmsi9c4qp4k
> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of you
> have a
> > > >>> strong restriction here.
> > > >>>
> > > >>> Let's see which days are better in general and then we can
> extrapolate
> > > >>> which days to repeat for future months.
> > > >>>
> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <hmitaso at ncsu.edu>
> wrote:
> > > >>>>
> > > >>>> I think that the regular meeting days are the simplest to handle
> - Both Wed and Thu mornings ESTwork for me.
> > > >>>>
> > > >>>> Helena
> > > >>>>
> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <
> gcpp.kalxas at gmail.com> wrote:
> > > >>>>>
> > > >>>>> Hi all and Happy New Year,
> > > >>>>>
> > > >>>>> I think it is time to plan our next board meeting.
> > > >>>>> The previous board used a simple rule to plan meetings by
> setting as a meeting day the first Wed or Thu of each month.
> > > >>>>> Shall we apply a similar rule this year?
> > > >>>>>
> > > >>>>> Regards,
> > > >>>>> Angelos
> > > >>>>>
> > > >>>>>
> > > >>>>> --
> > > >>>>> Angelos Tzotsos, PhD
> > > >>>>> Charter Member
> > > >>>>> Open Source Geospatial Foundation
> > > >>>>> http://users.ntua.gr/tzotsos
> > > >>>>>
> > > >>>>> _______________________________________________
> > > >>>>> Board mailing list
> > > >>>>> Board at lists.osgeo.org
> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
> > > >>>>
> > > >>>> Helena Mitasova
> > > >>>> Professor at the Department of Marine,
> > > >>>> Earth, and Atmospheric Sciences
> > > >>>> Associate director and faculty fellow at the Center for
> Geospatial Analytics
> > > >>>> North Carolina State University
> > > >>>> Raleigh, NC 27695-8208
> > > >>>> hmitaso at ncsu.edu
> > > >>>>
> > > >>>> "All electronic mail messages in connection with State business
> which are sent to or received by this account are subject to the NC Public
> Records Law and may be disclosed to third parties.”
> > > >>>>
> > > >>>> _______________________________________________
> > > >>>> Board mailing list
> > > >>>> Board at lists.osgeo.org
> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
> > > >>> _______________________________________________
> > > >>> Board mailing list
> > > >>> Board at lists.osgeo.org
> > > >>> https://lists.osgeo.org/mailman/listinfo/board
> > > > _______________________________________________
> > > > Board mailing list
> > > > Board at lists.osgeo.org
> > > > https://lists.osgeo.org/mailman/listinfo/board
> _______________________________________________
> Board mailing list
> Board at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/board

-- 
--
Jody Garnett
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/board/attachments/20190122/434f16b4/attachment.htm>