[Board] January board meeting

Wed Jan 23 21:31:14 PST 2019

Next step is to take these "last moment" requests into the spreadsheet to
check we are not dropping anything, and then I think we can make a motion
to pass this budget and get on with life.

I won't really be in a position to help until early next month - do we have
a volunteer?

--
Jody Garnett

On Tue, 22 Jan 2019 at 07:39, Jody Garnett <jody.garnett at gmail.com> wrote:

> It was good we have a draft budget for your to review.
>
> We started by reviewing our upper limit stratatgy of leaving enough money
> for the organization to run for two years.  All the seed money for foss4g
> 2019 and foss4gna 2019 is already out making that a bit harder to see.
>
> Reviewing 2018 actuals shows us doing okay but not great at spending out
> budget (we still need more volunteers more than anything). Our 2018 budget
> was for 150k and we spent 90k if I remember correctly.
>
> For 2019 planning started with a total of 250 or 260k which was higher
> then we are comfortable with given our guidelines above. There was some
> duplication in the spreadsheet, and some confusion with incubation,
> OSGeoLive and Conference showing up as both a committee budget and
> initiative budget.
>
> Other than that it was just work, juggling priorities, finding additional
>  duplication (both board and geoscience committee were funding town hall).
> Some projects has marked down code sprint in their budget in addition to
> our code sprint program.
>
> We also reviewed/revised board draft budget the partner and sponsor
> activity above. We should perhaps increase the admin section to cover legal
> feedback requested. Also wanted to ask about the contact management
> software Jeff mentioned (to better manage partners and sponsors) although
> there is hope a NextCloud plugin can help here.
>
> We did scale back community program to put some space between it and our
> OSGeo projects. We have had very little use of it thus far. For projects in
> incubation they have access to 3000 to work on incubation specifically and
> 1000 or so as OSGeo community while we could not approve any of these
> budget requests (not graduated yet) we did take care to set aside enough to
> cover their states goals.
>
> Think we are down to around 225 which is a good balance between
> responsible and uncomfortable with large numbers. Think Michael summed it
> up well saying it will be a good year of our committees do everything
> outlined here.
>
>
>
> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <delawen at gmail.com>
> wrote:
>
>> Good morning!
>>
>> How was the post-meeting about the budget? Can you summarize a bit so
>> I can catch up?
>>
>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <delawen at gmail.com>
>> wrote:
>> >
>> > Good morning everyone!
>> >
>> > We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>> >
>> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>> >
>> > On Fri, Jan 11, 2019 at 12:25 PM <michael.smith.erdc at gmail.com> wrote:
>> > >
>> > > That works for me
>> > >
>> > > Mike
>> > >
>> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <
>> delawen at gmail.com> wrote:
>> > > >
>> > > > Right now it looks like Monday 21st is the preferred date. Please,
>> > > > those who haven't voted yet confirm this is a good choice!
>> > > >
>> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <
>> tom.kralidis at gmail.com> wrote:
>> > > >>
>> > > >> Thanks María.  I've filled in the Doodle as per my current state
>> (would
>> > > >> be great to lock the meeting date/time sooner than later).
>> > > >>
>> > > >> ..Tom
>> > > >>
>> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <
>> delawen at gmail.com> wrote:
>> > > >>>
>> > > >>> Hi,
>> > > >>>
>> > > >>> Sorry, I have had a very busy beginning of the year. Popping this
>> from
>> > > >>> my list :)
>> > > >>>
>> > > >>> Created a Doodle for the next meeting:
>> https://doodle.com/poll/3ykszpmsi9c4qp4k
>> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of you
>> have a
>> > > >>> strong restriction here.
>> > > >>>
>> > > >>> Let's see which days are better in general and then we can
>> extrapolate
>> > > >>> which days to repeat for future months.
>> > > >>>
>> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <hmitaso at ncsu.edu>
>> wrote:
>> > > >>>>
>> > > >>>> I think that the regular meeting days are the simplest to handle
>> - Both Wed and Thu mornings ESTwork for me.
>> > > >>>>
>> > > >>>> Helena
>> > > >>>>
>> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <
>> gcpp.kalxas at gmail.com> wrote:
>> > > >>>>>
>> > > >>>>> Hi all and Happy New Year,
>> > > >>>>>
>> > > >>>>> I think it is time to plan our next board meeting.
>> > > >>>>> The previous board used a simple rule to plan meetings by
>> setting as a meeting day the first Wed or Thu of each month.
>> > > >>>>> Shall we apply a similar rule this year?
>> > > >>>>>
>> > > >>>>> Regards,
>> > > >>>>> Angelos
>> > > >>>>>
>> > > >>>>>
>> > > >>>>> --
>> > > >>>>> Angelos Tzotsos, PhD
>> > > >>>>> Charter Member
>> > > >>>>> Open Source Geospatial Foundation
>> > > >>>>> http://users.ntua.gr/tzotsos
>> > > >>>>>
>> > > >>>>> _______________________________________________
>> > > >>>>> Board mailing list
>> > > >>>>> Board at lists.osgeo.org
>> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
>> > > >>>>
>> > > >>>> Helena Mitasova
>> > > >>>> Professor at the Department of Marine,
>> > > >>>> Earth, and Atmospheric Sciences
>> > > >>>> Associate director and faculty fellow at the Center for
>> Geospatial Analytics
>> > > >>>> North Carolina State University
>> > > >>>> Raleigh, NC 27695-8208
>> > > >>>> hmitaso at ncsu.edu
>> > > >>>>
>> > > >>>> "All electronic mail messages in connection with State business
>> which are sent to or received by this account are subject to the NC Public
>> Records Law and may be disclosed to third parties.”
>> > > >>>>
>> > > >>>> _______________________________________________
>> > > >>>> Board mailing list
>> > > >>>> Board at lists.osgeo.org
>> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
>> > > >>> _______________________________________________
>> > > >>> Board mailing list
>> > > >>> Board at lists.osgeo.org
>> > > >>> https://lists.osgeo.org/mailman/listinfo/board
>> > > > _______________________________________________
>> > > > Board mailing list
>> > > > Board at lists.osgeo.org
>> > > > https://lists.osgeo.org/mailman/listinfo/board
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/board
>
> --
> --
> Jody Garnett
>
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