[Board] January board meeting

Sun Jan 27 08:47:38 PST 2019

Some planning - we have not made progress on this one:
- double check any emails that came in after our meeting
- email from Paul is an example of a project budget including code sprint
funding, consider redirecting to code sprint program?
- update wiki from spreadsheet (with new emails it will be over our target
amount)
- revise on the board email list to get below our target amount
- make a motion to accept the budget on loomio

On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <jody.garnett at gmail.com>
wrote:

> Next step is to take these "last moment" requests into the spreadsheet to
> check we are not dropping anything, and then I think we can make a motion
> to pass this budget and get on with life.
>
> I won't really be in a position to help until early next month - do we
> have a volunteer?
>
>
> --
> Jody Garnett
>
>
> On Tue, 22 Jan 2019 at 07:39, Jody Garnett <jody.garnett at gmail.com> wrote:
>
>> It was good we have a draft budget for your to review.
>>
>> We started by reviewing our upper limit stratatgy of leaving enough money
>> for the organization to run for two years.  All the seed money for foss4g
>> 2019 and foss4gna 2019 is already out making that a bit harder to see.
>>
>> Reviewing 2018 actuals shows us doing okay but not great at spending out
>> budget (we still need more volunteers more than anything). Our 2018 budget
>> was for 150k and we spent 90k if I remember correctly.
>>
>> For 2019 planning started with a total of 250 or 260k which was higher
>> then we are comfortable with given our guidelines above. There was some
>> duplication in the spreadsheet, and some confusion with incubation,
>> OSGeoLive and Conference showing up as both a committee budget and
>> initiative budget.
>>
>> Other than that it was just work, juggling priorities, finding additional
>>  duplication (both board and geoscience committee were funding town hall).
>> Some projects has marked down code sprint in their budget in addition to
>> our code sprint program.
>>
>> We also reviewed/revised board draft budget the partner and sponsor
>> activity above. We should perhaps increase the admin section to cover legal
>> feedback requested. Also wanted to ask about the contact management
>> software Jeff mentioned (to better manage partners and sponsors) although
>> there is hope a NextCloud plugin can help here.
>>
>> We did scale back community program to put some space between it and our
>> OSGeo projects. We have had very little use of it thus far. For projects in
>> incubation they have access to 3000 to work on incubation specifically and
>> 1000 or so as OSGeo community while we could not approve any of these
>> budget requests (not graduated yet) we did take care to set aside enough to
>> cover their states goals.
>>
>> Think we are down to around 225 which is a good balance between
>> responsible and uncomfortable with large numbers. Think Michael summed it
>> up well saying it will be a good year of our committees do everything
>> outlined here.
>>
>>
>>
>> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <delawen at gmail.com>
>> wrote:
>>
>>> Good morning!
>>>
>>> How was the post-meeting about the budget? Can you summarize a bit so
>>> I can catch up?
>>>
>>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <delawen at gmail.com>
>>> wrote:
>>> >
>>> > Good morning everyone!
>>> >
>>> > We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>>> >
>>> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>>> >
>>> > On Fri, Jan 11, 2019 at 12:25 PM <michael.smith.erdc at gmail.com> wrote:
>>> > >
>>> > > That works for me
>>> > >
>>> > > Mike
>>> > >
>>> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <
>>> delawen at gmail.com> wrote:
>>> > > >
>>> > > > Right now it looks like Monday 21st is the preferred date. Please,
>>> > > > those who haven't voted yet confirm this is a good choice!
>>> > > >
>>> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <
>>> tom.kralidis at gmail.com> wrote:
>>> > > >>
>>> > > >> Thanks María.  I've filled in the Doodle as per my current state
>>> (would
>>> > > >> be great to lock the meeting date/time sooner than later).
>>> > > >>
>>> > > >> ..Tom
>>> > > >>
>>> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <
>>> delawen at gmail.com> wrote:
>>> > > >>>
>>> > > >>> Hi,
>>> > > >>>
>>> > > >>> Sorry, I have had a very busy beginning of the year. Popping
>>> this from
>>> > > >>> my list :)
>>> > > >>>
>>> > > >>> Created a Doodle for the next meeting:
>>> https://doodle.com/poll/3ykszpmsi9c4qp4k
>>> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of you
>>> have a
>>> > > >>> strong restriction here.
>>> > > >>>
>>> > > >>> Let's see which days are better in general and then we can
>>> extrapolate
>>> > > >>> which days to repeat for future months.
>>> > > >>>
>>> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <
>>> hmitaso at ncsu.edu> wrote:
>>> > > >>>>
>>> > > >>>> I think that the regular meeting days are the simplest to
>>> handle - Both Wed and Thu mornings ESTwork for me.
>>> > > >>>>
>>> > > >>>> Helena
>>> > > >>>>
>>> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <
>>> gcpp.kalxas at gmail.com> wrote:
>>> > > >>>>>
>>> > > >>>>> Hi all and Happy New Year,
>>> > > >>>>>
>>> > > >>>>> I think it is time to plan our next board meeting.
>>> > > >>>>> The previous board used a simple rule to plan meetings by
>>> setting as a meeting day the first Wed or Thu of each month.
>>> > > >>>>> Shall we apply a similar rule this year?
>>> > > >>>>>
>>> > > >>>>> Regards,
>>> > > >>>>> Angelos
>>> > > >>>>>
>>> > > >>>>>
>>> > > >>>>> --
>>> > > >>>>> Angelos Tzotsos, PhD
>>> > > >>>>> Charter Member
>>> > > >>>>> Open Source Geospatial Foundation
>>> > > >>>>> http://users.ntua.gr/tzotsos
>>> > > >>>>>
>>> > > >>>>> _______________________________________________
>>> > > >>>>> Board mailing list
>>> > > >>>>> Board at lists.osgeo.org
>>> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
>>> > > >>>>
>>> > > >>>> Helena Mitasova
>>> > > >>>> Professor at the Department of Marine,
>>> > > >>>> Earth, and Atmospheric Sciences
>>> > > >>>> Associate director and faculty fellow at the Center for
>>> Geospatial Analytics
>>> > > >>>> North Carolina State University
>>> > > >>>> Raleigh, NC 27695-8208
>>> > > >>>> hmitaso at ncsu.edu
>>> > > >>>>
>>> > > >>>> "All electronic mail messages in connection with State business
>>> which are sent to or received by this account are subject to the NC Public
>>> Records Law and may be disclosed to third parties.”
>>> > > >>>>
>>> > > >>>> _______________________________________________
>>> > > >>>> Board mailing list
>>> > > >>>> Board at lists.osgeo.org
>>> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
>>> > > >>> _______________________________________________
>>> > > >>> Board mailing list
>>> > > >>> Board at lists.osgeo.org
>>> > > >>> https://lists.osgeo.org/mailman/listinfo/board
>>> > > > _______________________________________________
>>> > > > Board mailing list
>>> > > > Board at lists.osgeo.org
>>> > > > https://lists.osgeo.org/mailman/listinfo/board
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/board
>>
>> --
>> --
>> Jody Garnett
>>
> --
--
Jody Garnett
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/board/attachments/20190127/44457f21/attachment.htm>