[Board] January board meeting

Sun Jan 27 23:38:22 PST 2019

Sorry, life has gotten in the way for me last week. I will try to use
one afternoon to do some review and add comments this week.

On the discussion you had, what was the target amount you agreed on? I
know we always use less than expected, but I am always stressed when I
see more than 100k budgeted :) So I want to know what you agreed on
the meeting and why.

On Sun, Jan 27, 2019 at 5:47 PM Jody Garnett <jody.garnett at gmail.com> wrote:
>
> Some planning - we have not made progress on this one:
> - double check any emails that came in after our meeting
> - email from Paul is an example of a project budget including code sprint funding, consider redirecting to code sprint program?
> - update wiki from spreadsheet (with new emails it will be over our target amount)
> - revise on the board email list to get below our target amount
> - make a motion to accept the budget on loomio
>
> On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <jody.garnett at gmail.com> wrote:
>>
>> Next step is to take these "last moment" requests into the spreadsheet to check we are not dropping anything, and then I think we can make a motion to pass this budget and get on with life.
>>
>> I won't really be in a position to help until early next month - do we have a volunteer?
>>
>>
>> --
>> Jody Garnett
>>
>>
>> On Tue, 22 Jan 2019 at 07:39, Jody Garnett <jody.garnett at gmail.com> wrote:
>>>
>>> It was good we have a draft budget for your to review.
>>>
>>> We started by reviewing our upper limit stratatgy of leaving enough money for the organization to run for two years.  All the seed money for foss4g 2019 and foss4gna 2019 is already out making that a bit harder to see.
>>>
>>> Reviewing 2018 actuals shows us doing okay but not great at spending out budget (we still need more volunteers more than anything). Our 2018 budget was for 150k and we spent 90k if I remember correctly.
>>>
>>> For 2019 planning started with a total of 250 or 260k which was higher then we are comfortable with given our guidelines above. There was some duplication in the spreadsheet, and some confusion with incubation, OSGeoLive and Conference showing up as both a committee budget and initiative budget.
>>>
>>> Other than that it was just work, juggling priorities, finding additional  duplication (both board and geoscience committee were funding town hall). Some projects has marked down code sprint in their budget in addition to our code sprint program.
>>>
>>> We also reviewed/revised board draft budget the partner and sponsor activity above. We should perhaps increase the admin section to cover legal feedback requested. Also wanted to ask about the contact management software Jeff mentioned (to better manage partners and sponsors) although there is hope a NextCloud plugin can help here.
>>>
>>> We did scale back community program to put some space between it and our OSGeo projects. We have had very little use of it thus far. For projects in incubation they have access to 3000 to work on incubation specifically and 1000 or so as OSGeo community while we could not approve any of these budget requests (not graduated yet) we did take care to set aside enough to cover their states goals.
>>>
>>> Think we are down to around 225 which is a good balance between responsible and uncomfortable with large numbers. Think Michael summed it up well saying it will be a good year of our committees do everything outlined here.
>>>
>>>
>>>
>>> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <delawen at gmail.com> wrote:
>>>>
>>>> Good morning!
>>>>
>>>> How was the post-meeting about the budget? Can you summarize a bit so
>>>> I can catch up?
>>>>
>>>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <delawen at gmail.com> wrote:
>>>> >
>>>> > Good morning everyone!
>>>> >
>>>> > We have the wiki page for the meeting on next MONDAY 21st OF JANUARY:
>>>> >
>>>> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>>>> >
>>>> > On Fri, Jan 11, 2019 at 12:25 PM <michael.smith.erdc at gmail.com> wrote:
>>>> > >
>>>> > > That works for me
>>>> > >
>>>> > > Mike
>>>> > >
>>>> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <delawen at gmail.com> wrote:
>>>> > > >
>>>> > > > Right now it looks like Monday 21st is the preferred date. Please,
>>>> > > > those who haven't voted yet confirm this is a good choice!
>>>> > > >
>>>> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <tom.kralidis at gmail.com> wrote:
>>>> > > >>
>>>> > > >> Thanks María.  I've filled in the Doodle as per my current state (would
>>>> > > >> be great to lock the meeting date/time sooner than later).
>>>> > > >>
>>>> > > >> ..Tom
>>>> > > >>
>>>> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <delawen at gmail.com> wrote:
>>>> > > >>>
>>>> > > >>> Hi,
>>>> > > >>>
>>>> > > >>> Sorry, I have had a very busy beginning of the year. Popping this from
>>>> > > >>> my list :)
>>>> > > >>>
>>>> > > >>> Created a Doodle for the next meeting: https://doodle.com/poll/3ykszpmsi9c4qp4k
>>>> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of you have a
>>>> > > >>> strong restriction here.
>>>> > > >>>
>>>> > > >>> Let's see which days are better in general and then we can extrapolate
>>>> > > >>> which days to repeat for future months.
>>>> > > >>>
>>>> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <hmitaso at ncsu.edu> wrote:
>>>> > > >>>>
>>>> > > >>>> I think that the regular meeting days are the simplest to handle - Both Wed and Thu mornings ESTwork for me.
>>>> > > >>>>
>>>> > > >>>> Helena
>>>> > > >>>>
>>>> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <gcpp.kalxas at gmail.com> wrote:
>>>> > > >>>>>
>>>> > > >>>>> Hi all and Happy New Year,
>>>> > > >>>>>
>>>> > > >>>>> I think it is time to plan our next board meeting.
>>>> > > >>>>> The previous board used a simple rule to plan meetings by setting as a meeting day the first Wed or Thu of each month.
>>>> > > >>>>> Shall we apply a similar rule this year?
>>>> > > >>>>>
>>>> > > >>>>> Regards,
>>>> > > >>>>> Angelos
>>>> > > >>>>>
>>>> > > >>>>>
>>>> > > >>>>> --
>>>> > > >>>>> Angelos Tzotsos, PhD
>>>> > > >>>>> Charter Member
>>>> > > >>>>> Open Source Geospatial Foundation
>>>> > > >>>>> http://users.ntua.gr/tzotsos
>>>> > > >>>>>
>>>> > > >>>>> _______________________________________________
>>>> > > >>>>> Board mailing list
>>>> > > >>>>> Board at lists.osgeo.org
>>>> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > >>>>
>>>> > > >>>> Helena Mitasova
>>>> > > >>>> Professor at the Department of Marine,
>>>> > > >>>> Earth, and Atmospheric Sciences
>>>> > > >>>> Associate director and faculty fellow at the Center for Geospatial Analytics
>>>> > > >>>> North Carolina State University
>>>> > > >>>> Raleigh, NC 27695-8208
>>>> > > >>>> hmitaso at ncsu.edu
>>>> > > >>>>
>>>> > > >>>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
>>>> > > >>>>
>>>> > > >>>> _______________________________________________
>>>> > > >>>> Board mailing list
>>>> > > >>>> Board at lists.osgeo.org
>>>> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > >>> _______________________________________________
>>>> > > >>> Board mailing list
>>>> > > >>> Board at lists.osgeo.org
>>>> > > >>> https://lists.osgeo.org/mailman/listinfo/board
>>>> > > > _______________________________________________
>>>> > > > Board mailing list
>>>> > > > Board at lists.osgeo.org
>>>> > > > https://lists.osgeo.org/mailman/listinfo/board
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>
>>> --
>>> --
>>> Jody Garnett
>
> --
> --
> Jody Garnett