[Board] January board meeting

Mon Jan 28 05:25:58 PST 2019

We we goi g for 225k so we would have enough left to run the organization
for a couple years ( if upcoming events do not bring in any income). Also
note we have already put out seed money for FOSS4G and FOSS4GNA so the 225k
is a guideline

We also look at our numbers for last year and out of a 250k budget we spent
95k. So the important thing to focus on for the organization is attracting
more participants.

.

On Mon, Jan 28, 2019 at 1:38 AM María Arias de Reyna <delawen at gmail.com>
wrote:

> Sorry, life has gotten in the way for me last week. I will try to use
> one afternoon to do some review and add comments this week.
>
> On the discussion you had, what was the target amount you agreed on? I
> know we always use less than expected, but I am always stressed when I
> see more than 100k budgeted :) So I want to know what you agreed on
> the meeting and why.
>
>
> On Sun, Jan 27, 2019 at 5:47 PM Jody Garnett <jody.garnett at gmail.com>
> wrote:
> >
> > Some planning - we have not made progress on this one:
> > - double check any emails that came in after our meeting
> > - email from Paul is an example of a project budget including code
> sprint funding, consider redirecting to code sprint program?
> > - update wiki from spreadsheet (with new emails it will be over our
> target amount)
> > - revise on the board email list to get below our target amount
> > - make a motion to accept the budget on loomio
> >
> > On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <jody.garnett at gmail.com>
> wrote:
> >>
> >> Next step is to take these "last moment" requests into the spreadsheet
> to check we are not dropping anything, and then I think we can make a
> motion to pass this budget and get on with life.
> >>
> >> I won't really be in a position to help until early next month - do we
> have a volunteer?
> >>
> >>
> >> --
> >> Jody Garnett
> >>
> >>
> >> On Tue, 22 Jan 2019 at 07:39, Jody Garnett <jody.garnett at gmail.com>
> wrote:
> >>>
> >>> It was good we have a draft budget for your to review.
> >>>
> >>> We started by reviewing our upper limit stratatgy of leaving enough
> money for the organization to run for two years.  All the seed money for
> foss4g 2019 and foss4gna 2019 is already out making that a bit harder to
> see.
> >>>
> >>> Reviewing 2018 actuals shows us doing okay but not great at spending
> out budget (we still need more volunteers more than anything). Our 2018
> budget was for 150k and we spent 90k if I remember correctly.
> >>>
> >>> For 2019 planning started with a total of 250 or 260k which was higher
> then we are comfortable with given our guidelines above. There was some
> duplication in the spreadsheet, and some confusion with incubation,
> OSGeoLive and Conference showing up as both a committee budget and
> initiative budget.
> >>>
> >>> Other than that it was just work, juggling priorities, finding
> additional  duplication (both board and geoscience committee were funding
> town hall). Some projects has marked down code sprint in their budget in
> addition to our code sprint program.
> >>>
> >>> We also reviewed/revised board draft budget the partner and sponsor
> activity above. We should perhaps increase the admin section to cover legal
> feedback requested. Also wanted to ask about the contact management
> software Jeff mentioned (to better manage partners and sponsors) although
> there is hope a NextCloud plugin can help here.
> >>>
> >>> We did scale back community program to put some space between it and
> our OSGeo projects. We have had very little use of it thus far. For
> projects in incubation they have access to 3000 to work on incubation
> specifically and 1000 or so as OSGeo community while we could not approve
> any of these budget requests (not graduated yet) we did take care to set
> aside enough to cover their states goals.
> >>>
> >>> Think we are down to around 225 which is a good balance between
> responsible and uncomfortable with large numbers. Think Michael summed it
> up well saying it will be a good year of our committees do everything
> outlined here.
> >>>
> >>>
> >>>
> >>> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <
> delawen at gmail.com> wrote:
> >>>>
> >>>> Good morning!
> >>>>
> >>>> How was the post-meeting about the budget? Can you summarize a bit so
> >>>> I can catch up?
> >>>>
> >>>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <
> delawen at gmail.com> wrote:
> >>>> >
> >>>> > Good morning everyone!
> >>>> >
> >>>> > We have the wiki page for the meeting on next MONDAY 21st OF
> JANUARY:
> >>>> >
> >>>> > https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
> >>>> >
> >>>> > On Fri, Jan 11, 2019 at 12:25 PM <michael.smith.erdc at gmail.com>
> wrote:
> >>>> > >
> >>>> > > That works for me
> >>>> > >
> >>>> > > Mike
> >>>> > >
> >>>> > > > On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <
> delawen at gmail.com> wrote:
> >>>> > > >
> >>>> > > > Right now it looks like Monday 21st is the preferred date.
> Please,
> >>>> > > > those who haven't voted yet confirm this is a good choice!
> >>>> > > >
> >>>> > > >> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <
> tom.kralidis at gmail.com> wrote:
> >>>> > > >>
> >>>> > > >> Thanks María.  I've filled in the Doodle as per my current
> state (would
> >>>> > > >> be great to lock the meeting date/time sooner than later).
> >>>> > > >>
> >>>> > > >> ..Tom
> >>>> > > >>
> >>>> > > >>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <
> delawen at gmail.com> wrote:
> >>>> > > >>>
> >>>> > > >>> Hi,
> >>>> > > >>>
> >>>> > > >>> Sorry, I have had a very busy beginning of the year. Popping
> this from
> >>>> > > >>> my list :)
> >>>> > > >>>
> >>>> > > >>> Created a Doodle for the next meeting:
> https://doodle.com/poll/3ykszpmsi9c4qp4k
> >>>> > > >>> Time will be 16 UTC, which is good worldwide. Unless any of
> you have a
> >>>> > > >>> strong restriction here.
> >>>> > > >>>
> >>>> > > >>> Let's see which days are better in general and then we can
> extrapolate
> >>>> > > >>> which days to repeat for future months.
> >>>> > > >>>
> >>>> > > >>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <
> hmitaso at ncsu.edu> wrote:
> >>>> > > >>>>
> >>>> > > >>>> I think that the regular meeting days are the simplest to
> handle - Both Wed and Thu mornings ESTwork for me.
> >>>> > > >>>>
> >>>> > > >>>> Helena
> >>>> > > >>>>
> >>>> > > >>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <
> gcpp.kalxas at gmail.com> wrote:
> >>>> > > >>>>>
> >>>> > > >>>>> Hi all and Happy New Year,
> >>>> > > >>>>>
> >>>> > > >>>>> I think it is time to plan our next board meeting.
> >>>> > > >>>>> The previous board used a simple rule to plan meetings by
> setting as a meeting day the first Wed or Thu of each month.
> >>>> > > >>>>> Shall we apply a similar rule this year?
> >>>> > > >>>>>
> >>>> > > >>>>> Regards,
> >>>> > > >>>>> Angelos
> >>>> > > >>>>>
> >>>> > > >>>>>
> >>>> > > >>>>> --
> >>>> > > >>>>> Angelos Tzotsos, PhD
> >>>> > > >>>>> Charter Member
> >>>> > > >>>>> Open Source Geospatial Foundation
> >>>> > > >>>>> http://users.ntua.gr/tzotsos
> >>>> > > >>>>>
> >>>> > > >>>>> _______________________________________________
> >>>> > > >>>>> Board mailing list
> >>>> > > >>>>> Board at lists.osgeo.org
> >>>> > > >>>>> https://lists.osgeo.org/mailman/listinfo/board
> >>>> > > >>>>
> >>>> > > >>>> Helena Mitasova
> >>>> > > >>>> Professor at the Department of Marine,
> >>>> > > >>>> Earth, and Atmospheric Sciences
> >>>> > > >>>> Associate director and faculty fellow at the Center for
> Geospatial Analytics
> >>>> > > >>>> North Carolina State University
> >>>> > > >>>> Raleigh, NC 27695-8208
> >>>> > > >>>> hmitaso at ncsu.edu
> >>>> > > >>>>
> >>>> > > >>>> "All electronic mail messages in connection with State
> business which are sent to or received by this account are subject to the
> NC Public Records Law and may be disclosed to third parties.”
> >>>> > > >>>>
> >>>> > > >>>> _______________________________________________
> >>>> > > >>>> Board mailing list
> >>>> > > >>>> Board at lists.osgeo.org
> >>>> > > >>>> https://lists.osgeo.org/mailman/listinfo/board
> >>>> > > >>> _______________________________________________
> >>>> > > >>> Board mailing list
> >>>> > > >>> Board at lists.osgeo.org
> >>>> > > >>> https://lists.osgeo.org/mailman/listinfo/board
> >>>> > > > _______________________________________________
> >>>> > > > Board mailing list
> >>>> > > > Board at lists.osgeo.org
> >>>> > > > https://lists.osgeo.org/mailman/listinfo/board
> >>>> _______________________________________________
> >>>> Board mailing list
> >>>> Board at lists.osgeo.org
> >>>> https://lists.osgeo.org/mailman/listinfo/board
> >>>
> >>> --
> >>> --
> >>> Jody Garnett
> >
> > --
> > --
> > Jody Garnett
>
-- 
--
Jody Garnett
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