[Board] January board meeting

Mon Jan 28 06:15:07 PST 2019

One small correction: we spent 90k out of 157k budget for 2018
:)

On 1/28/19 3:25 PM, Jody Garnett wrote:
> We we goi g for 225k so we would have enough left to run the organization
> for a couple years ( if upcoming events do not bring in any income). Also
> note we have already put out seed money for FOSS4G and FOSS4GNA so the 225k
> is a guideline
>
> We also look at our numbers for last year and out of a 250k budget we spent
> 95k. So the important thing to focus on for the organization is attracting
> more participants.
>
> .
>
> On Mon, Jan 28, 2019 at 1:38 AM María Arias de Reyna <delawen at gmail.com>
> wrote:
>
>> Sorry, life has gotten in the way for me last week. I will try to use
>> one afternoon to do some review and add comments this week.
>>
>> On the discussion you had, what was the target amount you agreed on? I
>> know we always use less than expected, but I am always stressed when I
>> see more than 100k budgeted :) So I want to know what you agreed on
>> the meeting and why.
>>
>>
>> On Sun, Jan 27, 2019 at 5:47 PM Jody Garnett <jody.garnett at gmail.com>
>> wrote:
>>> Some planning - we have not made progress on this one:
>>> - double check any emails that came in after our meeting
>>> - email from Paul is an example of a project budget including code
>> sprint funding, consider redirecting to code sprint program?
>>> - update wiki from spreadsheet (with new emails it will be over our
>> target amount)
>>> - revise on the board email list to get below our target amount
>>> - make a motion to accept the budget on loomio
>>>
>>> On Wed, Jan 23, 2019 at 11:31 PM Jody Garnett <jody.garnett at gmail.com>
>> wrote:
>>>> Next step is to take these "last moment" requests into the spreadsheet
>> to check we are not dropping anything, and then I think we can make a
>> motion to pass this budget and get on with life.
>>>> I won't really be in a position to help until early next month - do we
>> have a volunteer?
>>>>
>>>> --
>>>> Jody Garnett
>>>>
>>>>
>>>> On Tue, 22 Jan 2019 at 07:39, Jody Garnett <jody.garnett at gmail.com>
>> wrote:
>>>>> It was good we have a draft budget for your to review.
>>>>>
>>>>> We started by reviewing our upper limit stratatgy of leaving enough
>> money for the organization to run for two years.  All the seed money for
>> foss4g 2019 and foss4gna 2019 is already out making that a bit harder to
>> see.
>>>>> Reviewing 2018 actuals shows us doing okay but not great at spending
>> out budget (we still need more volunteers more than anything). Our 2018
>> budget was for 150k and we spent 90k if I remember correctly.
>>>>> For 2019 planning started with a total of 250 or 260k which was higher
>> then we are comfortable with given our guidelines above. There was some
>> duplication in the spreadsheet, and some confusion with incubation,
>> OSGeoLive and Conference showing up as both a committee budget and
>> initiative budget.
>>>>> Other than that it was just work, juggling priorities, finding
>> additional  duplication (both board and geoscience committee were funding
>> town hall). Some projects has marked down code sprint in their budget in
>> addition to our code sprint program.
>>>>> We also reviewed/revised board draft budget the partner and sponsor
>> activity above. We should perhaps increase the admin section to cover legal
>> feedback requested. Also wanted to ask about the contact management
>> software Jeff mentioned (to better manage partners and sponsors) although
>> there is hope a NextCloud plugin can help here.
>>>>> We did scale back community program to put some space between it and
>> our OSGeo projects. We have had very little use of it thus far. For
>> projects in incubation they have access to 3000 to work on incubation
>> specifically and 1000 or so as OSGeo community while we could not approve
>> any of these budget requests (not graduated yet) we did take care to set
>> aside enough to cover their states goals.
>>>>> Think we are down to around 225 which is a good balance between
>> responsible and uncomfortable with large numbers. Think Michael summed it
>> up well saying it will be a good year of our committees do everything
>> outlined here.
>>>>>
>>>>>
>>>>> On Tue, Jan 22, 2019 at 2:59 AM María Arias de Reyna <
>> delawen at gmail.com> wrote:
>>>>>> Good morning!
>>>>>>
>>>>>> How was the post-meeting about the budget? Can you summarize a bit so
>>>>>> I can catch up?
>>>>>>
>>>>>> On Wed, Jan 16, 2019 at 8:52 AM María Arias de Reyna <
>> delawen at gmail.com> wrote:
>>>>>>> Good morning everyone!
>>>>>>>
>>>>>>> We have the wiki page for the meeting on next MONDAY 21st OF
>> JANUARY:
>>>>>>> https://wiki.osgeo.org/wiki/Board_Meeting_2019-01-21
>>>>>>>
>>>>>>> On Fri, Jan 11, 2019 at 12:25 PM <michael.smith.erdc at gmail.com>
>> wrote:
>>>>>>>> That works for me
>>>>>>>>
>>>>>>>> Mike
>>>>>>>>
>>>>>>>>> On Jan 11, 2019, at 2:22 AM, María Arias de Reyna <
>> delawen at gmail.com> wrote:
>>>>>>>>> Right now it looks like Monday 21st is the preferred date.
>> Please,
>>>>>>>>> those who haven't voted yet confirm this is a good choice!
>>>>>>>>>
>>>>>>>>>> On Thu, Jan 10, 2019 at 9:06 PM Tom Kralidis <
>> tom.kralidis at gmail.com> wrote:
>>>>>>>>>> Thanks María.  I've filled in the Doodle as per my current
>> state (would
>>>>>>>>>> be great to lock the meeting date/time sooner than later).
>>>>>>>>>>
>>>>>>>>>> ..Tom
>>>>>>>>>>
>>>>>>>>>>> On Thu, Jan 10, 2019 at 2:11 PM María Arias de Reyna <
>> delawen at gmail.com> wrote:
>>>>>>>>>>> Hi,
>>>>>>>>>>>
>>>>>>>>>>> Sorry, I have had a very busy beginning of the year. Popping
>> this from
>>>>>>>>>>> my list :)
>>>>>>>>>>>
>>>>>>>>>>> Created a Doodle for the next meeting:
>> https://doodle.com/poll/3ykszpmsi9c4qp4k
>>>>>>>>>>> Time will be 16 UTC, which is good worldwide. Unless any of
>> you have a
>>>>>>>>>>> strong restriction here.
>>>>>>>>>>>
>>>>>>>>>>> Let's see which days are better in general and then we can
>> extrapolate
>>>>>>>>>>> which days to repeat for future months.
>>>>>>>>>>>
>>>>>>>>>>>> On Mon, Jan 7, 2019 at 3:39 AM Helena Mitasova <
>> hmitaso at ncsu.edu> wrote:
>>>>>>>>>>>> I think that the regular meeting days are the simplest to
>> handle - Both Wed and Thu mornings ESTwork for me.
>>>>>>>>>>>> Helena
>>>>>>>>>>>>
>>>>>>>>>>>>> On Jan 6, 2019, at 8:12 AM, Angelos Tzotsos <
>> gcpp.kalxas at gmail.com> wrote:
>>>>>>>>>>>>> Hi all and Happy New Year,
>>>>>>>>>>>>>
>>>>>>>>>>>>> I think it is time to plan our next board meeting.
>>>>>>>>>>>>> The previous board used a simple rule to plan meetings by
>> setting as a meeting day the first Wed or Thu of each month.
>>>>>>>>>>>>> Shall we apply a similar rule this year?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>> Angelos
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Angelos Tzotsos, PhD
>>>>>>>>>>>>> Charter Member
>>>>>>>>>>>>> Open Source Geospatial Foundation
>>>>>>>>>>>>> http://users.ntua.gr/tzotsos
>>>>>>>>>>>>>
>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>> Board mailing list
>>>>>>>>>>>>> Board at lists.osgeo.org
>>>>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>>>>>>>> Helena Mitasova
>>>>>>>>>>>> Professor at the Department of Marine,
>>>>>>>>>>>> Earth, and Atmospheric Sciences
>>>>>>>>>>>> Associate director and faculty fellow at the Center for
>> Geospatial Analytics
>>>>>>>>>>>> North Carolina State University
>>>>>>>>>>>> Raleigh, NC 27695-8208
>>>>>>>>>>>> hmitaso at ncsu.edu
>>>>>>>>>>>>
>>>>>>>>>>>> "All electronic mail messages in connection with State
>> business which are sent to or received by this account are subject to the
>> NC Public Records Law and may be disclosed to third parties.”
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> Board mailing list
>>>>>>>>>>>> Board at lists.osgeo.org
>>>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> Board mailing list
>>>>>>>>>>> Board at lists.osgeo.org
>>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>>>>> _______________________________________________
>>>>>>>>> Board mailing list
>>>>>>>>> Board at lists.osgeo.org
>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>> _______________________________________________
>>>>>> Board mailing list
>>>>>> Board at lists.osgeo.org
>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>> --
>>>>> --
>>>>> Jody Garnett
>>> --
>>> --
>>> Jody Garnett
>>
>> _______________________________________________
>> Board mailing list
>> Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/board


-- 
Angelos Tzotsos, PhD
Charter Member
Open Source Geospatial Foundation
http://users.ntua.gr/tzotsos

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/board/attachments/20190128/1ae40736/attachment.htm>