[Board] FOSS4G Europe 2020 request for seed funding

[Peteris Bruns]

Hi Till,

We hope that own company won’t need to fund much more this event outside
couple of hundreds of hour work and extra many thousands to reach break
even for this conference. :) as we plan to keep conference budget as low as
possible so that people can afford it, very likely we won’t have surplus
for conference. So it won’t be biggest issue to commit for 80% potential
surplus to be paid back for OSGeo. If there is as example big losses of
let’s say -5000 is there option seed money become actually grant? Currently
not knowing of participant readiness to join event in north eu region could
feel bigger concern than surplus for conference.

In any case we understand and accept rule of paying 80% of surplus would be
ok.

Best,

On Fri, 31 Jan 2020 at 09:50, Till Adams <till.adams at fossgis.de> wrote:

> Michael,
>
> cool, do we need a board decision on this or is it a more "just do it" ;-)
> ?
>
> Till
>
> Am 30.01.20 um 18:28 schrieb Michael Smith:
> > Till,
> >
> > We have provided seed funding to a regional conference, eg FOSS4G-NA.
> >
> > Mike
> >
> >
> > --
> > Michael Smith
> > OSGeo Treasurer
> > treasurer at osgeo.org
> >
> >
> > On 1/30/20, 12:24 PM, "Board on behalf of Jachym Cepicky" <
> board-bounces at lists.osgeo.org on behalf of jachym.cepicky at gmail.com>
> wrote:
> >
> >     Hi Till and all,
> >
> >     as far as I remember (as previous board member and long-time
> shadowing
> >     chair of FOSS4G-Europe), seed money was always granted (under the
> >     condition, it will be returned back).
> >
> >     Just my 0.02
> >
> >     Thank you
> >
> >     Jachym
> >
> >     čt 30. 1. 2020 v 18:07 odesílatel Till Adams <till.adams at fossgis.de>
> napsal:
> >     >
> >     > Dear Peteris,
> >     >
> >     > I am not sure, whether we had the case before, that a local
> chapter asked OSGeo for seed money for their regional conference, but maybe
> the older colleagues of the board may remember.
> >     >
> >     > If you ask me, I see no problems with helping out from the OSGeo
> side, but as said, maybe the colleagues know better about such cases than I
> do.
> >     >
> >     > Nevertheless, I have one quesiton: For our global FOSS4G events
> OSGeo also helps LOC's with seed money and then these are usually amounts
> between 20 and 40 k (recently even more). In this case, OSGeo claims at
> least 80% of the surplus of the conference. Do you have a plan, what should
> happen with a (potential) surplus of the european confernece?
> >     >
> >     > Thanks, Till
> >     >
> >     >
> >     >
> >     > Am 27.01.20 um 16:32 schrieb Peteris Bruns:
> >     >
> >     > Dear Board,
> >     >
> >     > this mail comes from FOSS4G Europe Local team. I am Peteris Bruns
> the Chair of FOSS4G Europe 2020.
> >     >
> >     > https://2020.europe.foss4g.org/
> >     >
> >     > We would like to ask for seed funds for FOSS4G-Europe 2020 which
> we are organizing for July 2020.
> >     >
> >     > We are expecting 200-300+ attendees.
> >     >
> >     > We already have some expenses we have that we would like to cover.
> Some expenses we have already covered by our company, and moust likely we
> will continue in some cases, but we would be happy to reduce this
> dependency. So we would like to ask OSGeo for seed 2.000 Euro money. We
> will pay the money back after the event.
> >     >
> >     > It would be great if you could find a descission in the board
> meeting today. Please notice that Codrina Maria Ilie and Astrid Emde are
> also in the organizing committee.
> >     >
> >     > With greetings from rainy Latvian winter,
> >     >
> >     > --
> >     > Peteris Bruns
> >     >
> >     > _______________________________________________
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> >     > Board at lists.osgeo.org
> >     > https://lists.osgeo.org/mailman/listinfo/board
> >     >
> >     > _______________________________________________
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> >     > Board at lists.osgeo.org
> >     > https://lists.osgeo.org/mailman/listinfo/board
> >
> >
> >
> >     --
> >     Jachym Cepicky
> >     e-mail: jachym.cepicky gmail com
> >     URL: http://les-ejk.cz
> >     GPG: http://les-ejk.cz/pgp/JachymCepicky.pgp
> >     _______________________________________________
> >     Board mailing list
> >     Board at lists.osgeo.org
> >     https://lists.osgeo.org/mailman/listinfo/board
> >
> >
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-- 
pb
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