[Board] FOSS4G Europe 2020 request for seed funding

[Till Adams]

Peteris,

as Michael and Jachym confirmend, the usus earlier was already to
support regional conferences with seed money. I am in the process of
clearing that insise the board, but I see no obstacles, so don't worry ;-)

Regarding the "hundreds hours of work": Don't see it as work, see it as
fun ;-) (that is what we did in 2016)

Till

Am 31.01.20 um 09:02 schrieb Peteris Bruns:
> Hi Till,
>
> We hope that own company won’t need to fund much more this event
> outside couple of hundreds of hour work and extra many thousands to
> reach break even for this conference. :) as we plan to keep conference
> budget as low as possible so that people can afford it, very likely we
> won’t have surplus for conference. So it won’t be biggest issue to
> commit for 80% potential surplus to be paid back for OSGeo. If there
> is as example big losses of let’s say -5000 is there option seed money
> become actually grant? Currently not knowing of participant readiness
> to join event in north eu region could feel bigger concern than
> surplus for conference.
>
> In any case we understand and accept rule of paying 80% of surplus
> would be ok.
>
> Best,
>
> On Fri, 31 Jan 2020 at 09:50, Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
>
>     Michael,
>
>     cool, do we need a board decision on this or is it a more "just do
>     it" ;-) ?
>
>     Till
>
>     Am 30.01.20 um 18:28 schrieb Michael Smith:
>     > Till,
>     >
>     > We have provided seed funding to a regional conference, eg
>     FOSS4G-NA.
>     >
>     > Mike
>     >
>     >
>     > --
>     > Michael Smith
>     > OSGeo Treasurer
>     > treasurer at osgeo.org <mailto:treasurer at osgeo.org>
>     >
>     >
>     > On 1/30/20, 12:24 PM, "Board on behalf of Jachym Cepicky"
>     <board-bounces at lists.osgeo.org
>     <mailto:board-bounces at lists.osgeo.org> on behalf of
>     jachym.cepicky at gmail.com <mailto:jachym.cepicky at gmail.com>> wrote:
>     >
>     >     Hi Till and all,
>     >     
>     >     as far as I remember (as previous board member and long-time
>     shadowing
>     >     chair of FOSS4G-Europe), seed money was always granted
>     (under the
>     >     condition, it will be returned back).
>     >     
>     >     Just my 0.02
>     >     
>     >     Thank you
>     >     
>     >     Jachym
>     >     
>     >     čt 30. 1. 2020 v 18:07 odesílatel Till Adams
>     <till.adams at fossgis.de <mailto:till.adams at fossgis.de>> napsal:
>     >     >
>     >     > Dear Peteris,
>     >     >
>     >     > I am not sure, whether we had the case before, that a
>     local chapter asked OSGeo for seed money for their regional
>     conference, but maybe the older colleagues of the board may remember.
>     >     >
>     >     > If you ask me, I see no problems with helping out from the
>     OSGeo side, but as said, maybe the colleagues know better about
>     such cases than I do.
>     >     >
>     >     > Nevertheless, I have one quesiton: For our global FOSS4G
>     events OSGeo also helps LOC's with seed money and then these are
>     usually amounts between 20 and 40 k (recently even more). In this
>     case, OSGeo claims at least 80% of the surplus of the conference.
>     Do you have a plan, what should happen with a (potential) surplus
>     of the european confernece?
>     >     >
>     >     > Thanks, Till
>     >     >
>     >     >
>     >     >
>     >     > Am 27.01.20 um 16:32 schrieb Peteris Bruns:
>     >     >
>     >     > Dear Board,
>     >     >
>     >     > this mail comes from FOSS4G Europe Local team. I am
>     Peteris Bruns the Chair of FOSS4G Europe 2020.
>     >     >
>     >     > https://2020.europe.foss4g.org/
>     >     >
>     >     > We would like to ask for seed funds for FOSS4G-Europe 2020
>     which we are organizing for July 2020.
>     >     >
>     >     > We are expecting 200-300+ attendees.
>     >     >
>     >     > We already have some expenses we have that we would like
>     to cover. Some expenses we have already covered by our company,
>     and moust likely we will continue in some cases, but we would be
>     happy to reduce this dependency. So we would like to ask OSGeo for
>     seed 2.000 Euro money. We will pay the money back after the event.
>     >     >
>     >     > It would be great if you could find a descission in the
>     board meeting today. Please notice that Codrina Maria Ilie and
>     Astrid Emde are also in the organizing committee.
>     >     >
>     >     > With greetings from rainy Latvian winter,
>     >     >
>     >     > --
>     >     > Peteris Bruns
>     >     >
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>     >     
>     >     
>     >     
>     >     --
>     >     Jachym Cepicky
>     >     e-mail: jachym.cepicky gmail com
>     >     URL: http://les-ejk.cz
>     >     GPG: http://les-ejk.cz/pgp/JachymCepicky.pgp
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> -- 
> pb
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