[Board] Final accounting FOSS4G 2022 Florence

Fri Mar 3 10:26:28 PST 2023

Dear Angelos, thank you for the good news and trust.

This month we will collect the first payment installment from AIM
International for FOSS4G 2022 so we will start to pay the fee towards OsGeo
in a very short time.
We had to installment as we could not offset each other's invoices due to a
VAT reference year issue. This creates a cash flow problem for us so we
have to proceed by installment payments and I believe that by March we will
be able to finalize the payment schedule towards OsGeo.
Thank you again from me and all the board who read us in copy.

Best regards,

Alessandro

Il giorno ven 3 mar 2023 alle ore 10:52 Angelos Tzotsos <
gcpp.kalxas at gmail.com> ha scritto:

> Dear Alessandro,
>
> The motion to approve budget split has been approved:
>
> https://www.loomio.com/p/8KTzot7x/motion-to-approve-foss4g-2022-florence-profit-allocation-split
>
> Best regards,
> Angelos
>
> On 12/29/22 13:20, Alessandro Fanna via Board wrote:
> > Dear OsGeo board and conference committee members,
> >
> > The following is the report for the subject matter. All the transactions
> > that determine the amounts used for this report are taken from our
> journal
> > entry available upon request along with receipts and payment orders. The
> > calculations were made in fairness and good faith, in case of errors
> please
> > report them to the undersigned, thank you.
> > Copied to the email are the board members of GFOSS.it and the Firenze
> 2022
> > LOC.
> >
> > 1. PREMISES
> > Figures are expressed in EUR. Should some amounts be expressed in USD,
> i.e.
> > the amounts in cash at OSGeo, the final amounts will be adjusted. Given
> the
> > USD/EUR exchange rate the orders of magnitude do not change much.
> > The February 6, 2022 bank transfer of EUR 30,000.00 with description
> > 'Foss4g 2022 seed 1' is not included in the counts below because it is a
> > clearing entry. The amount will be returned by GFOSS.it in its entirety
> to
> > OsGeo.
> >
> > The total surplus for the FOSS4G 2022 held in Florence is 95,005.03 € and
> > these are the amounts that contributed:
> >
> >     - JRC 2021-2022 contribution: 12,000.00 € [1].
> >     - Profit from AIM Rev.11 Final Budget: 80,194.47 € [2]
> >     - OsGeo contribution for Travel Grants: 10,000 €.
> >     - OsGeo Sponsors (FB, etc.): 6,000.00 €
> >     - GFOSS.it material expenses and reimbursements: -8,822.69 € [3]
> >     - GFOSS.it travel grant expenses: -3,766.75 €
> >     - Operating costs GFOSS.it: -600.00 €
> >     TOTAL 95,620.34 €.
> >
> > These are the financial movements in cash to individual associations:
> >
> > OSGeo
> >     - OsGeo contribution for Travel Grants: 10,000 €
> >     - OsGeo Sponsors (FB, etc.): 6,000.00 €
> >     TOTAL 16,000.00 €
> >
> > GFOSS.it
> >     - JRC 2021-2022 contribution: 12,000.00 €
> >     - Profit from AIM Rev.11 Final Budget: 80,194.47 € [4]
> >     - GFOSS.it material expenses and reimbursements: -8,822.69 €
> >     - GFOSS.it travel grant expenses: -3,766.75 €
> >     - GFOSS.it operating costs: -600.00 €
> >     TOTAL 79,005.03 €
> >
> > [1] The JRC contribution was allocated in full to FOSS4G 2022 due to the
> > prevailing workload although it was also covering the international
> FOSS4G
> > 2021.
> > [2] Attached is the approved revision 11 of the Final Budget by AIM
> > International.
> > [3] Missing from the costs is a reimbursement for a workshop. We are
> > checking the claim these days and given the minimal amount we will manage
> > it within our budget.
> > [4] Currency collection is estimated in February 2023.
> >
> > 2. COUNT GFOSS.IT REVERSAL TO OSGEO
> > Subsequent counts take as their basis the balance of €95,620.34 described
> > in 1. PREMISES expecting to offset the respective cash balances.
> >
> > 2.1 90/10 AGREED ALLOCATION
> > The agreement between the associations stipulates that 90% of the total
> > profit goes to OSGeo and 10% goes to GFOSS.it, so at the end of the
> > accounts the associations should have in cash respectively:
> >      - OSGeo: 85,504.53 €
> >      - GFOSS.it: 9,500.50 €
> >
> > Once the payment from AIM International has been received, the
> associations
> > will have the following to offset on their current accounts:
> >      - OsGeo: 16,000.00 €
> >      - GFOSS.it: 79,005.03 €
> >
> > The reversal to be given by GFOSS.it to OSGeo net of the costs and
> > collections mentioned in 1. PREMISES is equal to:
> >      - GFOSS.it transfer to OsGeo: -69,504.33 €
> >
> > Calculated from: 9,500.50 - 79,005.03 = -69,504.33 €
> > Or: -85,504.53 + 16,000.00 = -69,504.33 €
> >
> > 2.2 PROPOSED REVISION OF THE ALLOCATION
> > The balance of the Budget estimate for the event, annex 1 of the budget
> > attached with our proposal, estimated a profit of 59,821 € versus the
> > 80,194.47 € actually reported. That is, profit was 35% higher not only
> due
> > to the higher number of participants but especially due to the work done
> by
> > the association's many volunteers and the careful management of expenses.
> > The LOC would like to humbly propose a more rewarding profit-sharing
> > hypothesis for our association in the 80/20 ratio:
> >
> >      - OSGeo: 76,004.02 €
> >      - GFOSS.it: 19,001.01 €
> >
> > Under this assumption, the reversal to be given by GFOSS.it to OSGeo net
> of
> > the costs and receipts mentioned in 1. PREMISES would be equal to:
> >      - GFOSS.it transfer to OSGeo: -60,004.02 €
> >
> > Calculated as: 19,001.01 - 79,005.03 = -60,004.02 €
> > Or: -76,004.02 + 16,000.00 = -60,004.02 €
> >
> > We hope that our request can be granted to give us greater strength in
> > supporting the initiatives and projects whose goals our associations
> share.
> > We remain available for any additional information and details on cost
> > items.
> >
> > Regards,
> >
> > Alessandro Fanna, Treasurer of GFOSS.it
> > for Firenze 2022 LOC
> >
> >
> > _______________________________________________
> > Board mailing list
> > Board at lists.osgeo.org
> > https://lists.osgeo.org/mailman/listinfo/board
>
>
> --
> Angelos Tzotsos, PhD
> President
> Open Source Geospatial Foundation
> http://users.ntua.gr/tzotsos
>
>
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