[California] Planning for Exhibits, help needed

Mon Jan 12 15:17:21 EST 2009

Alex,

I think we need to nail down a couple of issues before I can move
forward with a draft letter asking for sponsorships:

- We aren't an official OSGeo chapter just yet. That can complicate
things. Are donations made to our group tax deductible? I don't think
they will be unless we give them directly to the OSGeo. We should check
with the conference folks at the OSGeo about accepting donations on our
behalf. What do we use for a mailing address a logo?

- Do we know what specific conferences we would like to have a booth at?
You mentioned the AAG and CGS conferences. I assume you mean the
Association of American Geographers and the California Geographic
Society conferences for 2009. Do we have other specific conferences
where we would like to have a booth? I should list these specific events
in the letter.

Let me know what your thoughts are. 

I'm happy to use a PO Box of my own as a mailing address, and we can use
the little web page I've set up here for a temporary web address:

http://www.redefinedhorizons.com/calosgeo/

I suppose we can call our little group "The California OSGeo Chapter
Incubator" for the time being. "The California OSGeo Chapter Formation
Group" or something similar would also work.

Landon
Office Phone Number: (209) 946-0268
Cell Phone Number: (209) 992-0658

-----Original Message-----
From: Alex Mandel [mailto:tech_dev at wildintellect.com] 
Sent: Wednesday, January 07, 2009 12:25 AM
To: Landon Blake
Cc: tech at wildintellect.com; california at lists.osgeo.org; Michael
Treichler; Michele Tobias
Subject: Re: [California] Planning for Exhibits, help needed

Landon,

Any chance you can take a crack at the letter this week. I want to try
and have a few reviewers so we can get it ready in time for the
marketing meeting in 1 week and get them out to prospective donors after
that.

Thanks,
Alex

Landon Blake wrote:
> Alex wrote: "Howdy chapter..."
> 
> Well, we're not really a chapter just yet. More like an idea for a
> chapter. :]
> 
> Alex wrote: "The designs aren't quite done yet, all we have is the new
> logo, it hasn't been set into item specific sizes yet, etc if someone
> has talent and time it would save us money that can be spent
elsewhere."
> 
> Does this mean we need some graphic design? I'm fairly handy with GIMP
> and Inkscape, if that is what you are talking about.
> 
> Alex wrote: "We need to attain additional funding for our exhibit to
pay
> for materials(the booth is 1/2 paid for already by OSGeo). I'm
> estimating we need to raise $2000 for the AAG, $250 for CGS and an
> unknown amount for other conferences this year. In order to do this we
> need some sort of letter asking for sponsorship. I think we can offer
> some type of visibility, ie company name and logo at the booth in
> exchange but someone needs to draft a letter to work with."
> 
> I can draft the letter if you will review it. Let me know.
> 
> Alex wrote: "Of course that also means we need the names/numbers/email
> of some companies to ask for sponsorship. I plan to ask O'Reilly
Books,
> anyone else have any ideas? Companies that are not already sponsors of
> OSGeo."
> 
> I'm thinking our best bet in this area may be local or regional
> companies that are not already involved in GIS at a national level. I
> would think that our fund raising efforts will be difficult with the
> state of the US economy. Still, we could each try and come up with a
> list of possible sponsors in our local communities.
> 
> Will the OSGeo be accepting the donations? I think we'll need an
> "official non-profit" so those donations will be tax deductible. Who
> will we be working with at the OSGeo to coordinate this management of
> donated funds?
> 
> Thanks for all of your effort and energy.
> 
> Landon
> Office Phone Number: (209) 946-0268
> Cell Phone Number: (209) 992-0658
> 
> -----Original Message-----
> From: california-bounces at lists.osgeo.org
> [mailto:california-bounces at lists.osgeo.org] On Behalf Of Alex Mandel
> Sent: Thursday, December 11, 2008 1:03 AM
> To: california at lists.osgeo.org
> Cc: Stacey Ellis; Michael Treichler; Michele Tobias
> Subject: [California] Planning for Exhibits, help needed
> 
> Howdy chapter,
> 
> Just got done talking with the OSGeo marketing committee. Good news is
> the budget is looking good to help us get all the materials we need to
> exhibit all over the State this coming year.
> 
> However there is much work to be done and I could use some help.
> We've got the basics of materials listed:
> http://wiki.osgeo.org/wiki/Exhibition_Pack
> 
> In anticipation of the AAG in Vegas in March where a bunch of us UCD
> folks will be tabling at we need to get moving and get the larger
items
> ordered in January, ie table skirt, banner etc.
> 
> 1. I plan to go get some quotes on stuff this week but if anyone else
> knows of some vendors please chime in.
> 
> 2. The designs aren't quite done yet, all we have is the new logo, it
> hasn't been set into item specific sizes yet, etc if someone has
talent
> and time it would save us money that can be spent elsewhere.
> 
> 3. We need to attain additional funding for our exhibit to pay for
> materials(the booth is 1/2 paid for already by OSGeo). I'm estimating
we
> need to raise $2000 for the AAG, $250 for CGS and an unknown amount
for
> other conferences this year. In order to do this we need some sort of
> letter asking for sponsorship. I think we can offer some type of
> visibility, ie company name and logo at the booth in exchange but
> someone needs to draft a letter to work with.
> 
> 4.Of course that also means we need the names/numbers/email of some
> companies to ask for sponsorship. I plan to ask O'Reilly Books, anyone
> else have any ideas? Companies that are not already sponsors of OSGeo.
> http://www.osgeo.org/content/sponsorship/sponsors.html
> 
> I've started a list of other conferences we probably want to do in
2009
> and annually, please feel free to add.
> http://wiki.osgeo.org/wiki/California#Events
> 
> 
> Thanks,
> Alex
> 
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> 
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Information provided via electronic media is not guaranteed against defects including translation and transmission errors. If the reader is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this information in error, please notify the sender immediately.