[Conference-europe] [Europe] planning for FOSS4G Europe 2025

Tue Jul 16 11:14:49 PDT 2024

Good point, that's true. We can still prepare a draft though, so it will be
easier in the spring 2025 after the global venue is decided.

But I'll prepare the call for venue doc somewhere in the next few days and
meanwhile also do a time poll for last week of July (starting Mon 29.07)
and post it here, where we can go over the details for the call for 2025.
Ideally we could open it 5.08 then.

How does that sound? Any objections?

t;

On Tue, 16 Jul 2024, 19:58 Luís Moreira de Sousa, <
luis.de.sousa at protonmail.ch> wrote:

> Folks,
>
> It is a good idea to plan in advance, but it would be better to know
> beforehand where the international conference is taking place in 26 and 27
> before calls are opened for another FOSS4G-E. Let's trash the details in
> the conference call.
>
> Regards.
>
> --
> Luís Moreira de Sousa
> Mastodon: https://mastodon.social/@luis_de_sousa
> URL: https://ldesousa.codeberg.page
>
> Sent from Proton Mail Android
>
>
> -------- Original Message --------
> On 10/07/2024 13:00, Jáchym via Conference-Europe wrote:
>
> Sorry for misunderstanding:
>
> Foss4g-Europe 2025
> Call for venue: July/August 2024
> Decision: September 2024
>
> Foss4g-Europe 2026/2027
> Call for venue: August/September 2024
> Decision: May 2025
>
> Meanwhile, re-forming the conf-europe committee (by July/August 2024)
>
> Clear?
>
> J
>
>
>
> ---- On Wed, 10 Jul 2024 13:52:39 +0200 *Tõnis Kärdi via
> Conference-Europe <conference-europe at lists.osgeo.org
> <conference-europe at lists.osgeo.org>>* wrote ---
>
> I feel the decision for 2025 should come way before May. Or were you
> thinking about 2026/2027? We can start looking as soon as it is clear if
> the global one is in Europe or not. As you said, getting the next org
> ready and announced on the previous event (and/or the global one before
> it) is really good so people can start preparing. Both organizers but
> also would-be participants.
>
> I can do the communication with the existing list of people on the
> conf-europe page you mention.
>
> t;
>
> On 10.07.24 14:34, Jáchym wrote:
> > Hi,
> >
> > I think we are in line. The selection process was always very informal
> > and simple compared to FOSS4G-Global. It was always this one proposal
> > coming, writing a few lines about where and how and why. If we have 3 -
> > I would still hope for something small and "agile".
> >
> > I would also suggest to open the bid for 2026/2027 too - we never
> > managed that.
> >
> > But it would be good to have the decision about next event by May 2025
> > and also have more venues in the pipeline, so that teams can organize
> > earlier and have more time
> >
> > About the core conf-org from OSGeo European (chapter :):
> >
> > I think we just need to update
> > https://wiki.osgeo.org/wiki/Conference-Europe#Committee
> > <https://wiki.osgeo.org/wiki/Conference-Europe#Committee> list (and add
> > you and maybe a few doers from latest events).
> >
> > On the othe hand, there are some names, who I assume are not interested
> > any more. I suggest, we ping them in personal mail and ask if they want
> > to continue in the committe and help with the bit or it's ok for them to
> > be removed for now.
> >
> > J
> >
> >
> >
> > ---- On Wed, 10 Jul 2024 13:24:25 +0200 *Tõnis Kärdi via
> > Conference-Europe <conference-europe at lists.osgeo.org>* wrote ---
> >
> > Thanks Jachym.
> >
> > I did my first additions to the 2025 page propositions section. Will
> > process it a bit more in my head in the following days, hopefully by
> > the
> > end of the week.
> >
> > As Berit suggested in a previous mail I think timeline-wise it would be
> > good if we managed to have a "call-for-location" out by the end of July
> > and then maybe have a location fixed somewhere Septemberish. Booking
> > venues and preparations for CfPs (workshops, general program, academic)
> > will also require time. Does this sound reasonable?
> >
> > I would like to see the location selection process itself a little more
> > informal than it is for the global FOSS4Gs - in the sense that instead
> > of LOC teams competing with each other we could be discussing the next
> > destination where we all want to go. Of course there needs to be solid
> > local presence for running the day-to-day preparations and errands and
> > preparations that need to be done on the spot, there are still
> > plenty of
> > options to help out remotely too (sponsorship, TGP if any, program
> > committee work, homepage, ticketing setup, etc.)
> >
> > So essentially I guess the thing I'm suggesting is to have a kind of
> > core conf-org from OSGeo European (chapter :) ) side to help out with
> > the mundane "we've-been-there-done-that" tasks to the level that is
> > needed so the on-site people can concentrate on the more interesting
> > and
> > demanding tasks of venue and catering and streaming (if any) and social
> > program.
> >
> > This turned into a bit of a stream of conciousness, but this is the
> > best
> > I can manage to push from my brain to the keyboard right now :D
> >
> >
> > All the best from Tartu,
> > t;
> >
> >
> > On 09.07.24 21:06, Jáchym via Conference-Europe wrote:
> > > Guys,
> > >
> > > I've updated the main wiki page
> > >
> > > https://wiki.osgeo.org/wiki/Conference-Europe
> > <https://wiki.osgeo.org/wiki/Conference-Europe>
> > > <https://wiki.osgeo.org/wiki/Conference-Europe
> > <https://wiki.osgeo.org/wiki/Conference-Europe>>
> > >
> > >
> > > And DRAFTED a new page, where we can collect all the proposals
> > >
> > > https://wiki.osgeo.org/wiki/FOSS4G-Europe-2025
> > <https://wiki.osgeo.org/wiki/FOSS4G-Europe-2025>
> > > <https://wiki.osgeo.org/wiki/FOSS4G-Europe-2025
> > <https://wiki.osgeo.org/wiki/FOSS4G-Europe-2025>>
> > >
> > > Feel free to add more details ^^.
> > >
> > > The bid did not start yet - we should first agree on the
> > propositions.
> > > But it should give the teams raw idea what is going to happen.
> > >
> > > @Besfort I would like you to nominate to the FOSS4G-Europe
> > conference
> > > committee https://wiki.osgeo.org/wiki/Conference-Europe#Committee
> > <https://wiki.osgeo.org/wiki/Conference-Europe#Committee>
> > > <https://wiki.osgeo.org/wiki/Conference-Europe#Committee
> > <https://wiki.osgeo.org/wiki/Conference-Europe#Committee>>
> > >
> > > You did great job with the FOSS4G-Global last year and you have
> > valid
> > > points and experiences, which are essential for having you as member.
> > >
> > > I suggest we wait a bit, till Tonis is refreshed from the past
> > event and
> > > then we set things to move.
> > >
> > > I also suggest, we continue the discussion in the conference-europe
> > > mailing list only (leave out Europe for other organisational things)
> > >
> > > Are we good?
> > >
> > > Jachym
> > >
> > > P.S. It's great to see the new energy. I'm especially thankful to
> > the
> > > last two FOSS4G events, held in Europe, who started to roll the
> > stone again.
> > >
> > >
> > >
> > >
> > > ---- On Tue, 09 Jul 2024 00:38:14 +0200 *Besfort Guri via
> > > Conference-Europe <conference-europe at lists.osgeo.org
> > <mailto:conference-europe at lists.osgeo.org>>* wrote ---
> > >
> > > Dear all,
> > >
> > > @Tõnis Kärdi <mailto:tonis.kardi at gmail.com
> > <mailto:tonis.kardi at gmail.com>> may also be important to
> > > include in this email conference committee.
> > >
> > > In my understanding, we can have only 3 applications, since Pekka
> > > was proposing Sweden, and he wrote an email that QGIS Sweden can not
> > > be interested.
> > >
> > > For your information, I was contacted by Mostar, Bosnia's possible
> > > chair, and he asked me to contact you and some other people. But he
> > > said that he needs firstly to talk with some people and arrange the
> > > date for the meeting.
> > >
> > > And before everything I vote to ask again, Hamidreza if he is
> > > interested in organizing and as well Sevilla. Because we are making
> > > a process before without beginning 100 % sure that they will submit
> > > something.
> > >
> > > Best regards,
> > > Besfort
> > >
> > > On Sun, Jul 7, 2024 at 10:20 PM massimiliano cannata via Europe
> > > <europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>
> > <mailto:europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> wrote:
> > >
> > > Hi all,
> > > Maybe we should define a date (one week before of the meeting?)
> > > and let possible host to organise a simple table with core
> > > informations, like:
> > > - location
> > > - venue
> > > - approx cost
> > > - date
> > > - possible chair
> > >
> > > That would make it simpler to start a discussion...
> > >
> > > Best,
> > > Maxi
> > >
> > > Il dom 7 lug 2024, 15:38 Tõnis Kärdi via Europe
> > > <europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>
> > <mailto:europe at lists.osgeo.org <mailto:europe at lists.osgeo.org>>> ha
> > scritto:
> > >
> > > Hi all,
> > >
> > > I'm still getting to grips with the fact that the Tartu
> > > _festival_ is
> > > slowly coming to an end, and I guess trying to combat the blues
> > > associated with it. I would like to continue the discussion
> > > on the 2025
> > > FOSS4G Europe that we started during the BoF session on
> > > Wednesday
> > > evening. There we had a few suggestions come up:
> > >
> > > - Stuttgart, Germany
> > > - Mostar, Bosnia-Herzegovina
> > > - Sevilla/Girona (?), Spain
> > > - Nyköping, Sweden (I think it was, but I cannot remember
> > > who suggested it)
> > >
> > > I would love to hear your thoughts of how to move forward
> > > with this.
> > >
> > > I'd propose that maybe we could do a call for (informal)
> > > proposals, just
> > > so that we could get the general idea of who would be
> > > organizing and
> > > where and when and approximately how much would it cost to
> > > participate.
> > > And then maybe set up a call to discuss it?
> > >
> > > All the best from Tartu,
> > > t;
> > >
> > >
> > > --
> > > @tkardi
> > > skype: tonis.kardi
> > > _______________________________________________
> > > Europe mailing list
> > > Europe at lists.osgeo.org <mailto:Europe at lists.osgeo.org>
> > <mailto:Europe at lists.osgeo.org <mailto:Europe at lists.osgeo.org>>
> > > https://lists.osgeo.org/mailman/listinfo/europe
> > <https://lists.osgeo.org/mailman/listinfo/europe>
> > > <https://lists.osgeo.org/mailman/listinfo/europe
> > <https://lists.osgeo.org/mailman/listinfo/europe>>
> > >
> > > _______________________________________________
> > > Europe mailing list
> > > Europe at lists.osgeo.org <mailto:Europe at lists.osgeo.org>
> > <mailto:Europe at lists.osgeo.org <mailto:Europe at lists.osgeo.org>>
> > > https://lists.osgeo.org/mailman/listinfo/europe
> > <https://lists.osgeo.org/mailman/listinfo/europe>
> > > <https://lists.osgeo.org/mailman/listinfo/europe
> > <https://lists.osgeo.org/mailman/listinfo/europe>>
> > >
> > >
> > >
> > > --
> > > *Besfort Guri*
> > > *OpS-IN*
> > >
> > > +383 49 87 75 75
> > > Web: http://www.ops-in.net <http://www.ops-in.net>
> > <http://www.ops-in.net <http://www.ops-in.net>>
> > > E-mail: bguri at ops-in.net <mailto:bguri at ops-in.net>
> > <mailto:bguri at ops-in.net <mailto:bguri at ops-in.net>>
> > >
> > > **
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> > > https://lists.osgeo.org/mailman/listinfo/conference-europe
> > <https://lists.osgeo.org/mailman/listinfo/conference-europe>
> > > <https://lists.osgeo.org/mailman/listinfo/conference-europe
> > <https://lists.osgeo.org/mailman/listinfo/conference-europe>>
> > >
> > >
> > >
> > >
> > > _______________________________________________
> > > Conference-Europe mailing list
> > > Conference-Europe at lists.osgeo.org
> > <mailto:Conference-Europe at lists.osgeo.org>
> > > https://lists.osgeo.org/mailman/listinfo/conference-europe
> > <https://lists.osgeo.org/mailman/listinfo/conference-europe>
> >
> > --
> > @tkardi
> > skype: tonis.kardi
> > _______________________________________________
> > Conference-Europe mailing list
> > Conference-Europe at lists.osgeo.org
> > <mailto:Conference-Europe at lists.osgeo.org>
> > https://lists.osgeo.org/mailman/listinfo/conference-europe
> > <https://lists.osgeo.org/mailman/listinfo/conference-europe>
> >
> >
> >
>
> --
> @tkardi
> skype: tonis.kardi
> _______________________________________________
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