[Conference-europe] draft call for venue FOSS4GE 2025

[Katja Haferkorn]

Hi folks,

I thought I had already subscribed to the mailing list. I have missed a 
month of discussion. Now I'm subscribed to the list ;-)

We have issued a call for location for the German conference, I think 
there are a few similarities to FOSS4G Europe: read it here, (sorry its 
in german): https://files.fossgis.de/Konferenz/CfL_FOSSGIS.pdf

We also have the issue of the upper limit of participants, which 
increases every year. Just 10 years ago there were between 250 and 450 
participants, which always depends a bit on the location. We are now at 
700 participants, and probably up to 800 participants would come.
We have solved this by offering the conference as a hybrid, so that you 
can at least follow the presentations and ask questions, even if you no 
longer have an onsite ticket.
We are making the BoF sessions and community session hybrid.

Unfortunately, it is also difficult to find locations for the 
German-language conference. The last Call for Location resulted in the 
fact that we have not yet been able to determine a location for 2026.
We need a dedicated person at the location who will bring the event to 
the location and adapt it accordingly and having a strong team around 
you to organise a unique event. The ticketing, programme compilation, 
organisation of helpers and much more are already taken care of by the 
permanent organisation team, which volunteers every year. Nevertheless, 
it is difficult to win a location.

Under Additional information it says: ‘Cooperation with universities of 
course implies careful selection of conference date, which is usually, 
but not necessary, in the holiday season.’ We also have this approach 
and I have noticed that it is becoming increasingly difficult with 
universities because they have to organise their events in an 
increasingly profit-oriented way, because some administrations make 
decisions that do not really suit the will of their specialist 
institutes, which in turn have few resources. Increasingly, normal 
market prices are being charged and it takes an influential person who 
can negotiate in the right place.

If you like, I would be happy to contribute a little knowledge and 
experience.

I find the schedule, content, format and criteria suitable.

Kind regards
Katja


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Katja Haferkorn
Koordinierungsstelle FOSSGIS e.V.

E-Mail: katja.haferkorn at fossgis.de
Telefon: +49 30-62932037
Mobil: +49 176 51194732
Matrix: @katjahafi:matrix.org
Web: fossgis.de
Adresse: Bundesallee 23, 10717 Berlin

Eintragung im Vereinsregister. Registergericht: Stadt Mainz. 
Registernummer: 90 VR 3594.
Vertreten durch Jörg Thomsen, Pirmin Kalberer, David Arndt, Falk Zscheile
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Vereinstermine: https://fossgis.de/aktivit%C3%A4ten/termine/
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FOSSGIS-Konferenz  -  OSM-Event  -  26. - 29. März 2025 Münster
https://www.fossgis-konferenz.de - @FOSSGISeV at mastodon.online
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