[Conference-europe] Discussion period for FOSS4G Europe 2026 open until 21.09.2025

[Marian Neagul]

Dear Marco, Dear Colleagues,

Thank you for your feedback.

I'm reply inline bellow.



> I would like to ask the proposers the following clarifications:
> - dates: I agree with Tõnis about the proximity to the global FOSS4G, and
> in addition I would like to point out that the end of July/beginning of
> August falls within the typical holiday period, at least in
> Southern Europe. If dates are flexible, the first half of July (as done in
> 2023, 2024 and 2025) may lead to an increased participation.
>

Unfortunately we are constrained by the structure of the academic year and
would avoid overlapping with other activities. Particularly the admission
process. It finishes on 22 July 2026 so the earliest date would be 23 July.
On the other hand we could split the event between multiple locations but I
would avoid doing that.



> - tracks: the proposal does not mention which tracks are planned to be
> organised. For example, there is no mention about the Academic Track.
>

Despite not being mentioned in the document we are planning for the
Academic Track.
Our plan was to decide together with OSGeo, after the selection process,
the tracks to be organized.



> - the proposal mentions a poster session. Since a few years already,
> posters have been replaced with lighting talks and I think this has worked
> quite well. It would also avoid extra-sessions after 6:00 pm (which may not
> be well-attended) and to keep the rooms free for the BoF sessions (which
> btw are also not mentioned).
>

Lightning talks instead of posters are ok for us.
As mentioned in the proposal (page 8) we will facilitate the BoF sessions
and offer the required rooms ad-hoc.


> - the proposal does not mention the possibility to offer scholarships: is
> this foreseen?
>

Yes. We included in the proposal just accomodation support but we wish to
secure funding for a few scholarships.

Best regards,

Marian


>
> Thank you,
> Marco
>
>
> Il giorno mer 17 set 2025 alle ore 09:48 Tõnis Kärdi via Conference-Europe
> <conference-europe at lists.osgeo.org> ha scritto:
>
>> Thanks Astrid!
>>
>> One thing that popped in my head was the timing - the proposed dates
>> (27.07-02.08) are maybe too close to the Hiroshima global FOSS4G
>> (30.08-5.09)? Although, as the venue is at a university so we are
>> constrained by the university's own schedule.
>>
>>
>> t;
>>
>>
>> On 13.09.25 13:45, Astrid Emde (OSGeo) via Conference-Europe wrote:
>> > Hello all,
>> >
>> > let's start the discussion.
>> >
>> > Thank you very much to the team from Romania for their propoal to host
>> > FOSS4G Europe 2026 in Timișoara.
>> >
>> > The proposal looks very good to me.
>> >
>> >   - it will be in summer like the last FOSS4G Europe - very good
>> > - proposed prices are similar to last years. Very good to keep the
>> > students prices very low. I like that
>> > - many people and organizations are already involved and we know how
>> > good FOSS4G in Romania is from the global event :)
>> > - the Univerity looks very suitable for the event
>> >
>> > +1 from my side
>> >
>> > Astrid Emde
>> >
>> >
>> >
>> > Am 02.09.2025 11:35 schrieb Tõnis Kärdi via Conference-Europe:
>> >> Hi all,
>> >>
>> >> August passed excruciatingly fast, and September is here which can
>> >> only mean one thing - we will have time for a three week discussion
>> >> period on the next FOSS4G Europe 2026. I'm CCing the conference_dev
>> >> list here aswell so we are on the same page :)
>> >>
>> >> We have a proposal to host FOSS4G Europe 2026 conference in Timisoara,
>> >> Romania. Please find the prepared pdf document at OSGeo NextCloud [1].
>> >>
>> >> The discussion is open to anyone interested in the topic and you can
>> >> participate by writing to the conference-europe mailinglist. Feel free
>> >> to raise any questions/concerns - these will help the Timisoara LOC to
>> >> better plan ahead.
>> >>
>> >> I'll collect the questions and answers also to the
>> >> conference-europe-2026 wiki page [2] for easier future reference.
>> >>
>> >> Oh, and let's try to wrap the discussion up by 21.09.
>> >>
>> >>
>> >> All the best from Tartu,
>> >> t;
>> >>
>> >>
>> >> [1] - https://nextcloud.osgeo.org/s/BGKGQK7rLYeq92a
>> >> [2] - https://wiki.osgeo.org/wiki/Conference-Europe-2026#Discussion
>> > _______________________________________________
>> > Conference-Europe mailing list
>> > Conference-Europe at lists.osgeo.org
>> > https://lists.osgeo.org/mailman/listinfo/conference-europe
>>
>> --
>> @tkardi
>>
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