[OSGeo-Conf] Dates for Papers

[Frank Warmerdam]

Paul Ramsey wrote:
> One of the questions which has come up is the deadline date for 
> accepting papers.
> 
> - Our organizer suggests closing them rather early, so that the selected 
> papers can be used as part of the registration marketing process.  This 
> is the more "traditional" route.  For some conferences, it goes to 
> extremes, with the closing being as much a 6-8 months before the 
> conference itself.  Obviously, we aren't there yet.
> 
> - Historically, the conference has left them open for a very long time, 
> closing with just enough time to choose them and get them into a program 
> before the event.
> 
> Our early-bird registration closes on July 24, according to current 
> plans, which is two months before the conference date.  How does June 7 
> sound for closing papers? (2 weeks to select, 4 weeks after that to 
> still register at the lower rate).

Paul,

In practice I find it very hard to discard good presentations/papers if
there is time to include them.  So I'm fine with a declared closing date
for papers of June 7th, but I'd hope when we get to it, the deadline
would be extended.

I do think that workshops need to be nailed down fairly early, and
that workshops are more likely to be a specific draw of attendies than
papers are.  Workshops are also such a big effort that folks shouldn't
be trying to pull them together at the last minute.

Best regards,
-- 
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I set the clouds in motion - turn up   | Frank Warmerdam, warmerdam at pobox.com
light and sound - activate the windows | http://pobox.com/~warmerdam
and watch the world go round - Rush    | President OSGeo, http://osgeo.org