[OSGeo-Conf] Re: FOSS4G 2012 Timeline and Academic Track

[xianfeng song]

Dear Barend,

Thank you for your efforts. We are glad to hear that Helena Mitasova,
Coetzee Serena and Rafael Moreno have agreed to be in the Scientific
Committee.

Is it too early for the final (revised) papers deadline (September 1)
and Final determination of journal contents (September 7)? Journal
worthiness will be judged based on the quality of paper submitted and
also presentation and comments/suggestions received during oral/poster
presentation. Academic Session chairs will be asked to recommend both
oral and poster papers after their hearing the presentations at
FOSS4G2012, I think.

The authors shortlisted for special issue may be informed by 30 Sept,
they will have to submit their final manuscripts and undergo peer
review process as per policy of respective journals. The planned
schedule for review process for special issue is to be completed by
Nov/Dec 2012. For special issue of TGIS, is it for scientific
committee to take care of its peer review process? If so, final
determination of journal contents in TGIS could be easy and move fast
as you suggested.

In many cases, the papers recommended by a conference to be published
in a journal still take time to be reviewed by the journal's own
refereeing system, and even might not be accepted sometime. The
authors might feel not good if their paper were unfortunately rejected
by the journal, but we have announced their names formally in a global
conference. So, a conference announcement (10-15 Sep -- Journal
content will be known and announced at the conference) might not be
necessary, or just suitable for a journal we can guarantee or manage.

Supposed special Issues of
1) Transaction of GIS (Innovative applications using FOSS4G?)
2) Chinese Journal of Geoinformatics or Arid land geography (FOSS4G
applications in China)
3) International Journal of Geoinformatics (FOSS4G uses cases in Asia)
4) IEEE Proceedings (geo-tech related, contacting by Zhou)
5) or OSGeo Journal

Best regards,
Song

P.S.
I also forward this email to LOC as there will be a meeting for
Beijing team soon.



On Tue, Jan 31, 2012 at 7:23 AM, Moreno, Rafael
<Rafael.Moreno at ucdenver.edu> wrote:
> Barend,
> Good time line.
>
> Just a comment. Final revised papers September 1 is OK.
>
> After this deadline I suggest to have ONE MORE paper resubmission deadline BEFORE the deadline established by the journal.
>
> This year the FINAL REVISED papers still needed a substantial amount of work to have them in publishable form (deficient literature review; methods clarity; language; style; journal format; ect...). Because we left the final revised papers submission to be the same as the deadline for submission to the journal, authors had a difficult time doing the necessary revisions.
>
> Rafael
>
>
> _______________________________________________________
> Rafael Moreno, Ph.D.
> Department of Geography and Environmental Studies
> University of Colorado Denver
> Campus Box 172
> 1200 Larimer Street NC 3524
> Denver, CO 173364
> Phone: 303-352-3762
> Fax 303-556-6197
>
>
> -----Original Message-----
> From: Barend Köbben [mailto:kobben at itc.nl]
> Sent: Monday, January 30, 2012 4:00 AM
> To: Gao Ang; xianfeng song
> Cc: Helena Mitasova; Coetzee Serena; Moreno, Rafael; board at lists.osgeo.org; conference_dev at lists.osgeo.org
> Subject: FOSS4G 2012 Timeline and Academic Track
>
> Dear mr Gao Ang, XianFeng Song and others of the LOC,
>
> Thank you very much for the update on the FOSS4G 2012 Beijing conference.
> I was happy to see the detailed timeline and the first draft of the website.
>
> As you might remember, I am the responsible person for setting up the Academic Track Publication Outlet for this year's and the future FOSS4G conferences. We have now secured the Transactions in GIS journal for this and I am happy to say that the following people have volunteered to be part of the Scientific Committee: mrs Helena Mitasova, mrs Serena Coetzee and mr Rafael Moreno.
>
> I am hoping that mr XianFeng Song, the LOC member listed as responsible for the Academic Track, is willing to also join the Scientific Committee...?
>
> I am writing mainly because I would like your support in starting up, for the Academic Track ONLY, the Call for Papers quickly now, ahead of the schedule you propose. In your milestones there is a 31 March - 30 April slot for submissions. This is fine for abstracts of technical and business papers, but too limited for full scientific papers.
>
> In the original timeline for the 2012 Academic Track that I proposed earlier, the first CfP was planned for February 1. I would really want to meet that deadline, as otherwise the authors will not have sufficient time to prepare a journal-worthy paper. Past experience also tells us we need sufficient time for the revision and final editing stage. The (slightly
> changed) timeline for the Academic Track would then be:
>
>
>
> * 1st preliminary Call for Papers (basically dates and subject matter): 1 February
>
>
> * Detailed CfP (with procedures and detailed requirements): 1 March
>
>
> * Full paper deadline: June 1
>
>
> * Reviewing decisions: July 1
>  => Note that here we would need to decide on acceptance of papers for presentation at the conference and for inclusion in the Journal. Depending on the numbers of sessions/slots the LOC will reserve for an academic track, this might not be the same (i.e. some papers may be deemed good enough to present, but not in the top 8-10 that fit  in a journal issue).
>
>
> * Final (revised) papers deadline: September 1
>
>
> * Final determination of journal contents: September 7
>
>
> * Conference (10-15 Sep -- Journal content will be known and announced at the conference)
>
>
> * publication of special issue: ASAP
>
>
>
> Again, to be clear, this would only be for the Academic Track, all your other milestones would not be influenced by this.
>
> I would really appreciate if the LOC could can let me know, rather quickly, if they agree with this setup. I realise it might seem that I am pushing a bit, but I sincerely think that it is necessary to move ahead quickly on this. We have the opportunity now for a serious and worthwhile outlet for the Academic Track (TGIS is an ISI-indexed journal) and it would be a shame to let that opportunity go by.
>
> Yours truly,
>
>
>
>
> --
> Barend Köbben
> Senior Lecturer, ITC - University of Twente, Faculty of Geo-Information Science and Earth Observation PO Box 217, 7500AE Enschede (The Netherlands)
> +31-(0)53 4874 253
>
>
>
>
>
>
> On 24-01-12 03:20, "Gao Ang" <tomgaoang at gmail.com> wrote:
>
>>Board,
>>
>>Thank you all very much for your care and advices about FOSS4G 2012.
>>The preparation is going smoothly here. After contacting all LoC
>>members, I represent them to give the summaries about our progress
>>here.
>>
>>The venue of FOSS4G 2012 is the Beijing Conference Center. The
>>conference date is arranged as follows.
>>9th, Sept. (afternoon) - desk registry (one day after openstreetmap
>>meeting closing in Tokyo) 10th­11th Sept ­ Workshops 12th­15th Sept ­
>>Tutorial/Technical/Academy Section 16th, Sept ­ Code Sprint
>>
>>The milestone is proposed as follows. It is about one month late if
>>comparing with 2011 events. But it can be recovered very soon in
>>Chinese way.
>>1) Web-site release 29th Feb 2012 (can be early, after spring festival)
>>2) Announcement of Chinese Sponsors 1st March 2012
>>3) Release of Prospectus for Sponsors 15th March 2012
>>4) Early Bird Registration Start 15th March 2012 to 15 June 2012
>>3) Call for Abstracts: Start 31 March 2012 - Close 30th April 2012
>>4) Call for Workshop and tutorials 31 March 2012 - Close 30th April
>>2012
>>5) Voting for Technical Session Abstract 1 May 2012 - 15th May 2012
>>6) Abstract acceptance 31 May 2012
>>7) Workshop acceptance 31 May 2012
>>8) Call for Full papers for Academic Session 31 May 2012 with deadline
>>1st July 2012
>>9) Announcement of Keynote Speakers 1st July 2012
>>9) Release Conference Program 10th July 2012
>>10) Issue for support letters for Visa commence 10th July 2012 onwards.
>>      Visa will be issued in 4 working days at Chinese Embassy or
>>Consulate
>>       in resident countries.
>>
>>Now we are preparing the brochure so that we can contact foreign
>>sponsors with it. For local sponsors, we have contacted Chinese Academy
>>of Sciences, Supmap GIS and so on. Prof. Song who is now in Japan, had
>>a full discussion with Prof. Raghvan, collecting a lot of experiences
>>about past events. We also welcome you for your valuable suggestions.
>>("Prof. Song" <song.osgeo at gmail.com>, "Xiong Jie"
>><xiongjie666 at gmail.com> and I <tomgaoang at gmail.com> will follow the
>>mail lists and response to the suggestions.)
>>
>>Best wishes,
>>Gao
>>_______________________________________________
>>Board mailing list
>>Board at lists.osgeo.org
>>http://lists.osgeo.org/mailman/listinfo/board
>
>
> Faculty of Geo-Information Science and Earth Observation (ITC) University of Twente Chamber of Commerce: 501305360000
>
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