[OSGeo-Conf] conference web site/ software
andrew.ross at eclipse.org
Fri Sep 14 08:05:32 PDT 2012
Please see in-line
On 09/14/2012 04:41 AM, Cameron Shorter wrote:
> Thanks for providing some starting ideas to work from. I'll float a
> few more discussion points and suggestions.
> The FOSS4G brand is now being applied to multiple location based
> events, and we should discuss what level of involvement LocationTech
> would want with each.
> These are:
> 1. The International FOSS4G (in Nottingham in 2013) drawing 500 - 900
> 2. Regional FOSS4G events (such as FOSS4G-NA and FOSS4G-CEE) drawing
> 100 - 800
It'd be pretty cool to have an annual FOSS4G North America & FOSS4G
> 3. Local events or steams within larger events
I've organized some of these myself for OSGeo and been involved with
others. In my experience, not a lot of staff support is needed... maybe
a little help promoting them, finding some complementary sponsors and
> An issue raised in prior FOSS4G analysis' is the loss of knowledge
> between conferences. Developing a Cookbook will help address this, but
> another very positive contribution would be to have a paid FOSS4G
> coordinator position, which would support the LOC.
> I could see such a position being provided by Eclipse/LocationTech,
> and being a very valuable role. Would this be of interest?
I can foresee the Foundation employing someone for LocationTech events
as we do for EclipseCon today. If these events are co-hosted or the same
as FOSS4G, then this makes a lot of sense and would add a strong element
of continuity between events.
They'd be part of a larger team thus have easy access to deep collective
experience. Drawing upon the larger team for the time/energy peaks for
each event may also be possible.
The event team work closely with the business team for sponsorship,
financial services/accounting, etc. The marketing team for promotion.
And of course the legal team are pulled in as needed for contracts.
> More inline ...
> On 13/09/2012 11:37 AM, Andrew Ross wrote:
>> There's a spectrum of possibilities. Here are 3 possible points that
>> could serve as landmarks for discussion.
>> *Full Service*
>> For the Eclipse community the Foundation runs 2 big conferences a
>> year. One in North America and one in Europe. They tend not to move
>> around as much as FOSS4G has. They tend to be in very accessible
>> locations thus outreach does not appear to suffer. Fewer variables
>> changing from year to year (suppliers, venue, air/train/and other
>> transportation, etc.) help to de-risk the event and continually
>> enhance it over time.
>> This service includes the items you mention and more. The program
>> committee controls the content and consists of community members &
>> esteemed guests. The program is strictly detached from sponsorship or
>> membership. The heavy lifting of running a good show is done by
>> dedicated staff. "profits" are the return, "losses" the ever present
>> We could do the same for combined FOSS4G + LocationTech events.
>> Naturally, others would be welcome also.
> I expect that FOSS4G events would not gain much by handing over
> complete control to Eclipse. It would be desirable to continue to make
> use of our OSGeo volunteers who have been doing a great job running
> conferences to date, however it would be good to provide a level of
> backup from an Eclipse staff.
Can you think of specific items that are important in this regard?
For example, negotiating venue contracts, A/V contracts, catering,
printing, decorating, etc. etc. I'm guessing the organizing committee
would want to be aware and have input but frankly leave much of the
execution work here to staff.
>> *Strategic Partner*
>> A more limited role, where we take on a portion of the risk by
>> guaranteeing a level of sponsorship & registrations from LocationTech
>> - basically a level larger than any single organization would bring &
>> possibly growing in time as we have a benchmark for comparison. We
>> would also promote the event. This is in exchange for benefits such
>> as discounts for our members. I had support for this idea.
> I think this would be valuable and well worth progressing.
>> An even more limited role would be if we decide to sponsor.
>> There's no need to talk about LocationTech as a sponsor... we'd be
>> just another sponsor to FOSS4G and FOSS4G just another event to
>> LocationTech thus straight forward.
>> If the first two options sound interesting, a conference call might
>> be a suitable next step.
> Yes, lets see where this conversation goes on email, the set something
> up in a couple of weeks or so.
> (Probably on IRC)
>> On 12 September 2012 18:35, Cameron Shorter
>> <cameron.shorter at gmail.com <mailto:cameron.shorter at gmail.com>> wrote:
>> Thank you for your recent suggestions. Selection of conference
>> website software is very topical. It was one of the suggestions
>> brought up is discussions following foss4g 2012 analysis.
>> I'm keen to expand our conversation between Eclipse/LocationTech
>> and OSGeo in relation to FOSS4G.
>> I understand that LocationTech has a strong interest in being
>> involved in spatial conferences, which I think has the potential
>> to be very positive.
>> As we are starting to document our FOSS4G processes, I think the
>> time is right to start solidifying how LocationTech would be
>> involved in a FOSS4G series.
>> For instance, it will be very helpful to know if LocationTech
>> would wish to provide assistance to conferences by providing web
>> site support, or maybe a dedicated staff member, or maybe
>> financial support. If such support were provided, what would
>> LocationTech be looking for in return?
>> How would you like to progress such a conversation?
>> On 12/09/2012 11:45 PM, Andrew Ross wrote:
>> Hi All,
>> In case it is helpful:
>> Like many others, Eclipse uses the Drupal based Conference
>> Organizing Distribution (COD) http://www.usecod.com/ for
>> EclipseCon and EclipseCon Europe.
>> In addition to the many useful features, we find it helps
>> reduce effort, risk, and speeds up getting quality/consistent
>> event sites up.
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